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Conference Event Coordinator Jobs in Indiana (NOW HIRING)

Schulte Companies

Sales Coordinator

Chesterton, IN · On-site

$17.75 - $24.50/hr

  • Medical

  • Life

  • Retirement

  • PTO

... event tickets, electronics, gym memberships + more! Our Company: Schulte Hospitality Group is a ... Reserves conference space and books blocks of rooms for guests * Assists with set up, maintaining ...

Schulte Companies

Sales Coordinator

Chesterton, IN

$17.75 - $24.50/hr

  • Medical

  • Life

  • Retirement

  • PTO

... event tickets, electronics, gym memberships + more! Our Company: Schulte Hospitality Group is a ... Reserves conference space and books blocks of rooms for guests * Assists with set up, maintaining ...

Schulte

Sales Coordinator

Chesterton, IN · On-site

$17.75 - $24.50/hr

  • Medical

  • Life

  • Retirement

  • PTO

... event tickets, electronics, gym memberships + more! Our Company: Schulte Hospitality Group is a ... Reserves conference space and books blocks of rooms for guests * Assists with set up, maintaining ...

diversified

AV Support Services Technician

Indianapolis, IN · On-site

$20.50 - $28.25/hr

  • PTO

... conference rooms, training rooms, collaboration spaces, digital signage areas, and executive ... Meet weekly with onsite event teams and remote Diversified team members for event coordination and ...

Diversified

AV Support Services Technician

Indianapolis, IN · On-site

$32.16 - $40.91/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... conference rooms, training rooms, collaboration spaces, digital signage areas, and executive ... Meet weekly with onsite event teams and remote Diversified team members for event coordination and ...

Faith Technologies

Project Coordinator

Lebanon, IN · On-site

Maintains the schedule of conference and training rooms, if applicable. * Assists in the coordination of training classes. * Oversees coordination of special events (i.e., Branch Meetings, Trainings ...

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Conference Event Coordinator information

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$10

$23

$36

How much do conference event coordinator jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for conference event coordinator in Indiana is $23.82, according to ZipRecruiter salary data. Most workers in this role earn between $20.34 and $26.11 per hour, depending on experience, location, and employer.

What is the difference between Conference Event Coordinator vs Meeting Planner?

AspectConference Event CoordinatorMeeting Planner
CredentialsEvent planning certifications, hospitality or event management degreesEvent planning certifications, hospitality or event management degrees
Work EnvironmentConferences, large-scale events, corporate settingsMeetings, corporate events, smaller gatherings
Employer & IndustryEvent management companies, corporations, associationsCorporate firms, associations, hotels
Search & Comparison IntentFocus on large events, conferences, logisticsFocus on smaller meetings, agendas, client coordination

While both roles involve planning and coordinating events, Conference Event Coordinators primarily manage large-scale conferences and industry events, requiring specialized skills in logistics and vendor management. Meeting Planners typically organize smaller meetings or corporate gatherings, focusing on detailed agendas and client needs. Understanding these differences helps in choosing the right career path or service provider.

What are the key skills and qualifications needed to thrive as a conference event coordinator?

To thrive as a Conference Event Coordinator, strong organizational abilities, attention to detail, and a background in event planning or hospitality—often supported by a relevant degree or certification—are essential. Familiarity with event management software, budgeting tools, and registration systems is typically required. Excellent communication, problem-solving, and interpersonal skills help coordinators manage vendors, clients, and attendees effectively. These skills ensure seamless event execution, client satisfaction, and the ability to adapt quickly to unexpected challenges.

What are some common challenges faced by conference event coordinators during the planning process?

Conference Event Coordinators often juggle multiple tasks simultaneously, such as managing vendor relationships, overseeing logistics, and ensuring all aspects of the event stay within budget and on schedule. A common challenge is adapting to last-minute changes, like unexpected cancellations or technical issues, while maintaining a positive attendee experience. Effective communication and strong organizational skills are crucial, as coordinators must collaborate closely with clients, venues, and suppliers to resolve issues quickly and efficiently.

What does a conference event coordinator do?

A Conference Event Coordinator is responsible for planning, organizing, and executing conferences, meetings, and similar events. Their duties include selecting venues, managing budgets, coordinating logistics such as catering and transportation, and ensuring all aspects of the event run smoothly. They often work closely with clients, vendors, and staff to meet event goals and address any issues that arise. Their organizational and communication skills are crucial to delivering successful events.

What are the most commonly searched types of Conference Event jobs in Indiana?

The most popular types of Conference Event jobs in Indiana are:

What cities in Indiana are hiring for Conference Event Coordinator jobs?

Cities in Indiana with the most Conference Event Coordinator job openings:

Conference Event Coordinator jobs near you
Infographic showing various Conference Event Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 70% Full Time, 24% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $49,545 per year, or $23.8 per hour.

Program Manager - Leadership Development

National FFA Organization

Indianapolis, IN • On-site

Full-time

Re-posted 17 days ago

Job description

JOB SUMMARY
The Program Manager - Leadership Development serves as a key member of the National FFA Organization's leadership development team, with primary responsibility for the coordination, implementation, and continuous improvement of national leadership programs that support the personal and professional growth of FFA members in grades 5-12 and collegiate students. This role directly supports the organization's vision by cultivating the next generation of leaders through engaging, educational, and student-centered experiences.
The Program Manager will oversee and contribute to the delivery of a variety of high-impact programs, which could include Washington Leadership Conference, State Officer Programs, National Officer Selection Process, Member Leadership Series, Convention Arena programming, and FFA's online learning platform.
This position requires strong project management capabilities and a solutions-focused mindset, as the Program Manager is responsible for handling all logistics, timelines, and budgets associated with their assigned programs. In addition, the role involves working closely with a program partner to oversee all supplies and materials, processes and seasonal staff management to execute modern, engaging learning experiences.
Requirements
ESSENTIAL FUNCTIONS
  • Implement, and evaluate leadership development programs that align with the National FFA Organization's mission and educational standards.
  • Collaborate with team members, supervisors, and cross-functional teams to ensure the successful execution of leadership initiatives.
  • Direct the planning and delivery of national-level programming.
  • Monitor, analyze and address program performance using data and participant feedback.
  • Execute program logistics and communication with trainers/volunteers.
  • Manage pre-event communication with vendors, stakeholders and staff.
  • Communicate and organize all facilitator payroll notices internally.
  • Adminster FFA's online learning platform, ensuring accessibility and engagement across diverse audiences.
  • Manage, collaborate and communicate the auto rental agreement with vendor(s) and staff.
  • Budget management ($2 million), ensuring responsible financial practices, creating budget proposals and financial analysis to support planning and reporting.
  • Onsite management of all aspects of assigned student leadership conferences including:
  • Registration and content delivery
  • Participant health and safety
  • Student discipline and emergency management
  • Communication, facilitator feedback and coaching
  • Conference logistics

SKILLS AND CORE COMPETENCIES
Job Knowledge
  • Recruit, interview, train, and coach seasonal trainers, facilitators and volunteers.
  • Develop and maintain systems that enhance coordination and communication among program staff and support teams.
  • Execute and collaborate on contract negotiations with vendors and external partners.
  • Manage all program logistics including scheduling, venue and travel coordination, staffing, materials preparation, and technology needs.

Work Product
  • Direct resource allocation and workload assignments to maximize team efficiency.
  • Plan and execute large-scale national events, including FFA's National Convention.
  • Effectively prioritize, organize, and multitask.
  • Exhibit accuracy, attention to detail, and problem-solving abilities.
  • Demonstrate excellent project management skills.

Customer Focus
  • Engage with diverse internal and external stakeholders, providing exceptional customer service
  • Represent the organization at conferences, meetings, and other events, maintaining professionalism.

Dependability
  • Provide support to facilitators during travel to and from National FFA events and during events, including overnight assistance if needed.
  • Perform additional tasks and responsibilities as assigned to support organizational and programmatic goals.
  • Adapt to changing environments
  • Work independently and reliably in dynamic settings

Teamwork
  • Prioritize tasks effectively and contribute to a positive, collaborative, and solutions-focused team culture.
  • Foster a collaborative spirit among program staff and support teams.

Communication
  • Demonstrate excellent interpersonal and communication skills.
  • Proficiency in facilitating both small and large groups.
  • Represent the organization with professionalism and strong public speaking presence.

Belonging
  • Fosters a welcoming, supportive, and growth-oriented environment for all FFA colleagues, students, teachers, and stakeholders.
  • Promote organizational values through leadership and collaboration.
  • Prioritizes staff and member well-being.
  • Actively challenges prejudice and promotes inclusivity, dignity, and respect.
  • Demonstrates kindness, accountability, and care for others.

EDUCATION
Bachelor's degree required. Preferred degree in event coordination, hospitality or related fields.
EXPERIENCE
  • Minimum of three years of professional experience in project/event coordination/management or other relevant experience required.
  • Previous leadership and/or supervisory experience preferred.
  • Prior experience with student organizations, leadership training, and/or agricultural education/FFA experience preferred.

PHYSICAL DEMANDS
Light sedentary work. May lift up to 50 pounds occasionally, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. Employees are required to have close visual acuity to perform activities; viewing a computer terminal; extensive reading.
WORK ENVIRONMENT
Indoor, cubicle environment. Hybrid working location. Some work is required outside of standard business hours, including evenings and weekends, to support program and events.
TRAVEL
Frequent travel (up to 20% ) is required for program delivery, site visits, and national events. Needs to be eligible for rental car privileges.
OVERNIGHT TRAVEL
As Applicable, travel will include up to three. 5-10 day long, conference/event on-site management.
FFA VALUES
Integrity: "Upfront and Honest Always" - Do what is right, all the time. Choose Courage over Comfort. Be open and Truthful
Respect: "We Before Me" - Be Considerate and Courteous. Respect differences in all interactions. Encourage and recognize others.
Accountability: "Do It, Own It" - Take Initiative, do what you say you will do. Own Mistakes.

Apply