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Conference Coordinator Jobs in Pasadena, CA (NOW HIRING)

Ascend

Administrative Coordinator

Los Angeles, CA

Schedules and coordinates meetings for the management team, scheduling and setting up conference rooms, coordinating audio/visual needs and handouts, making food arrangements and communicating with ...

March Capital

Office Coordinator

Santa Monica, CA · On-site

$35 - $40/hr

Office Coordinator Firm: March Capital Location: Santa Monica, CA Position Type: 6-Month Contract ... Open and close the office daily, keeping the common spaces and conference rooms organized. * Order ...

March Capital

Office Coordinator

Santa Monica, CA · On-site

$20.25 - $27/hr

Office Coordinator Firm: March Capital Location: Santa Monica, CA Position Type:6-Month Contract-to ... Open and close the office daily, keeping the common spaces and conference rooms organized. * Order ...

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How much do conference coordinator jobs pay per hour?

As of May 28, 2026, the average hourly pay for conference coordinator in Pasadena, CA is $26.00, according to ZipRecruiter salary data. Most workers in this role earn between $21.49 and $28.56 per hour, depending on experience, location, and employer.

What Is a Conference Coordinator?

A conference coordinator is responsible for planning and organizing convention events on behalf of clients. As a conference coordinator, your job duties include creating the conference schedule, booking speakers, reserving a venue, securing audiovisual and other equipment, arranging for catering, getting sponsorships, overseeing marketing efforts, and serving as the primary point of contact. You are also responsible for making sure the conference event runs smoothly and that post-conference cleanup is flawless. The qualifications for a career as a conference coordinator typically include a relevant associate or bachelor’s degree, event planning experience, and strong organizational and logistics skills.

What are the key skills and qualifications needed to thrive as a Conference Coordinator, and why are they important?

To thrive as a Conference Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or business. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure help you stand out in this role. These skills ensure seamless event execution, positive attendee experiences, and effective management of logistics and vendor relationships.

What are some common challenges a Conference Coordinator faces during event planning and execution?

Conference Coordinators often encounter challenges such as managing last-minute changes, handling unexpected technical issues, and ensuring clear communication among multiple stakeholders. Balancing the needs of attendees, speakers, and vendors requires strong organizational and problem-solving skills. Additionally, tight deadlines and budget constraints can add pressure, but effective teamwork and adaptability help overcome these hurdles. Regular collaboration with marketing, logistics, and AV teams is essential for a smooth event experience.

What does a Conference Coordinator do?

A Conference Coordinator is responsible for planning, organizing, and managing all aspects of conferences and events. Their duties include coordinating logistics such as venue selection, catering, audiovisual needs, registration, and communication with attendees and speakers. They work closely with vendors and ensure events run smoothly from start to finish, often handling on-site problem-solving. Effective Conference Coordinators possess strong organizational, communication, and multitasking skills.

What is the difference between Conference Coordinator vs Event Planner?

AspectConference CoordinatorEvent Planner
CredentialsTypically requires a degree in hospitality, communications, or related fields; certifications like CMP are commonSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentPrimarily in corporate, academic, or nonprofit settings organizing conferences and seminarsWorks across various events including weddings, parties, corporate events, and festivals
Employer & IndustryEmployers include corporations, universities, associations, and nonprofitsEmployers range from event planning companies to individual clients and corporations

While both roles involve planning and coordinating events, a Conference Coordinator specializes in organizing conferences, seminars, and large meetings, often within corporate or academic settings. An Event Planner has a broader scope, handling diverse events like weddings, parties, and festivals. The skills and credentials overlap, but the focus and environment differ.

More about Conference Coordinator jobs
What are popular job titles related to Conference Coordinator jobs in Pasadena, CA? For Conference Coordinator jobs in Pasadena, CA, the most frequently searched job titles are:
What job categories do people searching Conference Coordinator jobs in Pasadena, CA look for? The top searched job categories for Conference Coordinator jobs in Pasadena, CA are:
What cities near Pasadena, CA are hiring for Conference Coordinator jobs? Cities near Pasadena, CA with the most Conference Coordinator job openings:
Conference Coordinator jobs near you
Catering & Conference Services Coordinator

Catering & Conference Services Coordinator

Omni Hotels & Resorts

Los Angeles, CA • On-site

$32.96/hr

Full-time

Posted 2 days ago

Omni Hotels rating

6.9

Company rating: 6.9 out of 10

Based on 142 frontline employees who took The Breakroom Quiz

28th of 104 rated hotels

Job description

Omni Los Angeles Hotel
From sunny beaches to world-class entertainment, the city of Los Angeles is a great place to live, work and play. The four-diamond Omni Los Angeles Hotel is located in downtown's cultural district. The hotel is adjacent to the Walt Disney Concert Hall, Dorothy Chandler Pavilion, MOCA and numerous other entertainment destinations.
Currently ranked #1 by Trip Advisor for Best Downtown Hotels in Los Angeles, the Omni Los Angeles strives to provide the highest quality product and customer service to each and every guest. Omni Hotels & Resorts believes in The Power of One, the practice of empowering every associate to do their best to ensure our guests feel comfortable and appreciated. This philosophy is the reason why the Omni Los Angeles has been so successful in customer satisfaction throughout the years. It is our mission to inspire and reward our associates, and we are committed to being the employer of choice in the hospitality industry. If you are a friendly, motivated individual, with a passion to serve others, the Omni Los Angeles Hotel may be your perfect match.
Overview
The Catering & Conference Services Coordinator is responsible for all administrative duties as required to support the efforts of the Sales, Catering, & Conference Services departments. He/She helps to ensure that each client, or prospective client, is given professional, accurate and timely information.
Responsibilities:
  • Schedules and prioritizes workload to meet deadlines of all managers.
  • Assigns leads and accounts to appropriate Sales or CS Manager based on deployment guidelines.
  • Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
  • Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.
  • Professionally answers calls to the sales office and accurately takes messages, as applicable. Record messages legibly and completely. Deliver all messages in a timely manner.
  • Effectively navigates computer database to find, input and revise information as needed, including but not limited to: running relevant reports, entering group information and notes, and blocking meeting space.
  • Assists in generating proposals with information accurate and specific to each client.
  • Assists with site inspections for the Sales team for both prospect and definite groups.
  • Collaborates with Accounting Department on group billing as needed.
  • Gathers materials and mails packages to clients as necessary.
  • Takes detailed inquiry leads and submits to appropriate manager.
  • Completes and distributes amenity requests for VIPs and cards; follows up on any changes.
  • Attends designated meetings, take minutes, transcribe and distribute.
  • Maintains up to date familiarity with all Hotel services, features and hours of operations to respond accurately to guest inquiries.
  • Manages office supply and collateral inventory. Replenish as needed.
  • Correspond with all colleagues, vendors and clients in a professional manner.
  • Maintains accurate trace files and communicate daily traces to Catering and Convention Services (CCS) Managers.
  • Prepares and distributes the Daily Event Sheet from the B.E.O.'s to all departments via email.
  • Accurately processes and prepares B.E.O.'s to meet specifications given by clients, departmental procedures, and/or CCS Managers.
  • Process all changes to B.E.O.'s in a timely manner, following departmental procedures.
  • Prepare the Weekly Event Sheet according to procedures and distribute to CCS Managers for verification of information listed.
  • Complete and distribute additional necessary reports on a daily, weekly and monthly basis as needed.
  • Prepare posting reports for each function one day prior to scheduled event and distribute to the Operations staff.
  • Organize all pre-con collateral and set up for Director of CCS and CCS Managers.
  • Maintain confidentiality and of hotel and client information, correspondence, reports and files.
  • Maintain knowledge of, and comply with, all hotel and departmental policies and procedures.

Qualifications:
  • Proficient computer skills are required: Opera PMS system, Cvent, Microsoft Office, Excel, Word, etc.
  • Experience with Delphi preferred.
  • Must have excellent written and oral communication skills in fluent written and spoken English
  • Previous reservation experience in both group and leisure segment
  • Must have proven customer service ability, including handling complaints
  • Experience in a sales environment is required
  • Hospitality experience required, preferably in an upscale resort setting
  • Four year college or university program certificate; or two to four years related experience and/or training; or equivalent combination of education and experience required.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
EEOC is the Law Poster.
Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.

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