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Conference Associate Jobs in California (NOW HIRING)

JAM SERVICES

Office Associate

Livermore, CA

$19 - $20/hr

Description Primary Objective The Office Associate keeps the day-to-day operations of the office ... Maintains absence and conference room calendars. Document & Records Management * Handles filing ...

Mobotrex Inc

Office Associate

Livermore, CA · On-site

$19 - $25.25/hr

Primary Objective The Office Associate keeps the day-to-day operations of the office running ... Maintains absence and conference room calendars. Document & Records Management * Handles filing ...

JAM Services

Office Associate

Livermore, CA · On-site

$19 - $20/hr

Primary Objective The Office Associate keeps the day-to-day operations of the office running ... Maintains absence and conference room calendars. Document & Records Management * Handles filing ...

TalentLink Solutions

Associate Wealth Advisor

Carlsbad, CA · On-site

$75K - $150K/yr

He recently presented at the Academy of Special Needs Planners (ASNP) 2025 conference, reflecting ... We're seeking an Associate Wealth Advisor to join our collaborative team and contribute to our ...

Shegerian & Associates

Associate Attorney

San Diego, CA · On-site

$150K - $170K/yr

Are genuinely drawn to the courtroom, not just the conference room * Have trial or substantial ... Many Shegerian associates out-earn peers at BigLaw and comparable plaintiff firms * Ownership ...

Shegerian & Associates

Associate Attorney

Glendale, CA

$150K - $170K/yr

Are genuinely drawn to the courtroom, not just the conference room * Have trial or substantial ... Many Shegerian associates out-earn peers at BigLaw and comparable plaintiff firms * Ownership ...

Shegerian & Associates

Associate Attorney

San Diego, CA · On-site

$150K - $170K/yr

Are genuinely drawn to the courtroom, not just the conference room * Have trial or substantial ... Many Shegerian associates out-earn peers at BigLaw and comparable plaintiff firms * Ownership ...

Shegerian & Associates

Associate Attorney

Irvine, CA · On-site

$150K - $170K/yr

Are genuinely drawn to the courtroom, not just the conference room * Have trial or substantial ... Many Shegerian associates out-earn peers at BigLaw and comparable plaintiff firms * Ownership ...

Shegerian & Associates

Associate Attorney

Los Angeles, CA · On-site

$150K - $170K/yr

Are genuinely drawn to the courtroom, not just the conference room * Have trial or substantial ... Many Shegerian associates out-earn peers at BigLaw and comparable plaintiff firms * Ownership ...

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Conference Associate information

What is the difference between Conference Associate vs Event Coordinator?

AspectConference AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles prefer a bachelor's degreeHigh school diploma; often a bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentConference venues, hotels, or corporate settings during eventsVaries from corporate offices to event sites, including conferences, weddings, and festivals
Employer & Industry UsagePrimarily in conference centers, associations, and corporate event planningIn hospitality, event planning companies, and corporate sectors

While both roles involve supporting events, a Conference Associate typically focuses on assisting with conference-specific tasks such as registration and logistics, often within conference centers or associations. An Event Coordinator has a broader scope, managing various types of events, including conferences, requiring more extensive planning and coordination skills.

How does a conference associate typically collaborate with other event team members during large conferences?

As a Conference Associate, you will work closely with various event staff, including coordinators, technical teams, and customer service personnel, to ensure the smooth execution of conference activities. Collaboration often involves coordinating logistics, assisting with attendee registration, supporting speakers, and troubleshooting issues as they arise. Strong communication and adaptability are essential, as you'll frequently shift between roles to support the team's collective goals and contribute to a successful event experience.

What is a conference associate?

Conference Associates are professionals who assist in the planning, coordination, and execution of conferences and events. Their responsibilities often include managing registration, supporting speakers and attendees, handling logistics, and ensuring the event runs smoothly. They play a critical role in delivering a successful and organized experience for all participants, often working closely with event planners and vendors. This role requires strong communication, organizational, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a conference associate?

To thrive as a Conference Associate, you need strong organizational abilities, attention to detail, and experience in event coordination, often supported by a bachelor's degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and audiovisual systems is typically required. Excellent interpersonal skills, problem-solving abilities, and adaptability help you manage attendee needs and unexpected challenges. These skills ensure smooth event execution, high attendee satisfaction, and successful conference outcomes.
What are the most commonly searched types of Conference jobs in California? The most popular types of Conference jobs in California are:
What cities in California are hiring for Conference Associate jobs? Cities in California with the most Conference Associate job openings:
Conference Associate jobs near you

Office Associate

JAM SERVICES

Livermore, CA

$19 - $20/hr

Full-time

Posted 22 days ago

Job description

Description

Primary Objective

The Office Associate keeps the day-to-day operations of the office running smoothly by providing front-office, administrative, and facilities support. This role is well organized, works independently with little supervision, maintains a positive attitude, contributes positively in a team environment, and is comfortable working in a fast-paced industry with short timelines.


Duties and Responsibilities

Front Office & Communication

  • Manages incoming phone calls, directing them to the appropriate staff or department.
  • Maintains daily upkeep of common areas, including the front office, restrooms, conference room, and kitchenette.
  • Maintains absence and conference room calendars.


Document & Records Management

  • Handles filing, copying, and scanning of documents.
  • Assists with organizing preliens and mailing out final lien releases.
  • Marks jobs paid in the job log and stamps the corresponding physical file.
  • Arranges FedEx shipments as needed.


Facilities & Supply Management

  • Tracks printer ink/toner inventory, ordering, and recycling.
  • Maintains office supply inventory and ordering.
  • Maintains the Konica printer, keeping it tidy daily and reporting the meter reading monthly.
  • Assists in handling routine monthly building services and needs.
  • Supports seasonal needs such as office decoration, holiday cards, and holiday party planning assistance, as needed.


Administrative & Financial Support

  •  Provides AP and AR assistance, including shiplog maintenance and tracking AP check release dates.
  • Supports small projects and performs other administrative duties as assigned or requested.

$19.00 - $20.00 Per Hour to Start

Requirements

Required Skills and Abilities

  • High degree of accuracy and attention to detail.
  • Ability to work both collaboratively and independently.
  • Proficient in Microsoft Office Suite and Google applications.
  • Strong multi-tasker; able to manage competing priorities in a fast-paced environment with short timelines.
  • Reliable in work and attendance; comfortable working with little supervision.
  • Clear written and verbal communication skills; positive attitude and a strong team contributor.


Education and Experience

  • High school diploma or equivalent required; additional coursework in office or business administration preferred.
  • 1+ years of experience in an administrative, office support, or receptionist role preferred.
  • Experience with accounts payable/receivable support and general office equipment (printers, copiers, postage/shipping) a plus.


Physical Requirements

  • Prolonged periods of being on feet, kneeling, and bending.
  • Must be able to lift up to 35 pounds.
  • Frequent use of hands for keyboard operation, filing, and document handling.


Work Environment

  • Office-based in Livermore, CA; standard business hours with occasional flexibility for building or seasonal needs.
  • Fast-paced environment with short timelines and shifting priorities; works closely with office staff and interfaces with vendors, building services, and other departments.


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