Conference Assistant Jobs in New Rochelle, NY (NOW HIRING)

PEI has an exciting opportunity for a Conference Producer to join our growing US based events team.

The successful candidate will be tasked with running a portfolio of conferences taking place primarily in the North America region. We expect our newest team member to grow and develop the portfolio conferences in conjunction with management and production team. The ideal Conference Producer will be expected to make a significant contribution to the growth of the global conferences business at this critical time in PEI’s conferences development.

• Own project management responsibilities while driving long‑term strategic direction across all assigned US in‑person conferences
• Write compelling program agendas that integrate relevant PEI data, highlight current market trends, incorporate attractive business development opportunities, and leverage creative session formats to elevate the overall audience experience.
• Work alongside each program’s editorial champion to ensure alignment between their editorial expertise and our programming.
• Build speaker line-ups that feature C‑suite finance leaders and ensure each event includes highly relevant subject‑matter experts alongside a balanced mix of established voices and fresh perspectives
• Record and report on speaker‑outreach activity in a clear, timely, and appropriately documented manner to ensure full visibility into progress and pipeline status.
• Align with Business Development on sponsor deliverables to guarantee all contracted speaking opportunities and on‑stage integrations are fulfilled smoothly and professionally.
• Advise our in‑house delegate sales team on the portfolio of events and providing unique selling points for the programs and help develop the audience for the events alongside our dedicated in‑house marketing teams.
• Work with the marketing team to highlight the most relevant speakers and content throughout the sales campaign.
• Work closely with Business Development to provide market intelligence, leads and other useful information on all events within the portfolio to help achieve agreed targets for each event
• Manage the delivery of the portfolio by working closely with the in‑house event logistics team on venue selection, headcounts, AV requirements, room layouts, signage, registration needs, and other core event logistics.
• Make a significant contribution to the overall growth of the global conferences business including working with your AD to identify and vet new opportunities in your specific market to assist in launching new events that grow and develop your portfolio further.
• Liaise with CFO Network manager and help set membership strategy.
• Assist where needed with outreach and virtual events with weekly touchpoints across the membership product.

Essential Experience

• Bachelor’s degree
• Minimum 3 years of commercial conference production or commercial experience in another field
• A minimum of three years speaker recruitment experience
• Experience working within financial or private equity conferences role is desirable but not essential
• Experience working within a senior level finance professionals is desirable but not essential

Personal Characteristics

• Self‑motivated and willing to take responsibility
• Ability to work independently
• Resilient under pressure – able to remain focused in the face of multiple competing priorities and ensure key deadlines
• Personable and pro‑active, able to work across different teams
• Able to display multi‑faced communication skills in a persuasive, but diplomatic way to ensure that outstanding results are achieved, and the right deadlines and initiatives get prioritized
• High degree of personal pride in own and company work, constantly striving to improve

Motivation

• Highly goal‑focused and motivated by achieving high personal standards in all aspects of work – ambitious to meet own personal and organizational goals
• Desire to be part of a dynamic business with high growth expectations
• Keen to stretch self and develop career at PEI

PEI Group is a subscriber‑focused business intelligence company. With our multi‑talented global team of over 490 people, spread across EMEA, USA & Asia, our purpose is to inform and connect investment professionals across global, specialised markets. We identify specific high growth, high value investment sectors and themes where deep insight, strong market relationships and active capital flows are critical for success.

PEI Group provides industry‑leading journalism, data, and market insight to subscribing clients via a wide portfolio of specialist brands supported by our robust and scalable digital publishing, analytics, and database platform. We also track the firms and individuals who shape markets and bring client‑communities together to enable knowledge sharing, profile building and relationship development through professional networks and events. Wherever our markets are active – in New York, Los Angeles, Tokyo, Sydney, Hong Kong, Singapore, London and elsewhere – PEI is hard at work examining crucial market forces and shifting investment themes, identifying active investors and their capital allocations, and scanning ahead for regulatory changes, new compliance requirements and other risk factors.

We value diverse talent and welcome applications from everyone – regardless of background. We are an equal‑opportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.

PEI Group supports flexible working arrangements, and we welcome career returners.