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Conference Assistant Jobs in Schenectady, NY (NOW HIRING)

HILTON ALBANY

Conference Service Manager

Albany, NY · On-site

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position ... Provides banquet menu information and package information to the guest. * Assist the banquet staff ...

Hilton Albany

Conference Service Manager

Albany, NY · On-site

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position ... Provides banquet menu information and package information to the guest. * Assist the banquet staff ...

Hilton Albany

Conference Service Manager

Albany, NY · On-site

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position ... Provides banquet menu information and package information to the guest. * Assist the banquet staff ...

Hilton Albany

Conference Service Manager

Albany, NY · On-site

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position ... Provides banquet menu information and package information to the guest. * Assist the banquet staff ...

HILTON ALBANY

Assistant Director of Sales

Albany, NY · On-site

$110K/yr

The Director of Group Sales works closely with Revenue Management, Catering, Conference Services ... plans. * Assist in the development and execution of the hotel's overall sales and marketing ...

New

Hilton Albany

Assistant Director of Sales

Albany, NY

$110K/yr

The Director of Group Sales works closely with Revenue Management, Catering, Conference Services ... plans. * Assist in the development and execution of the hotel's overall sales and marketing ...

Hilton Albany

Assistant Director of Sales

Albany, NY · On-site

$110K/yr

The Director of Group Sales works closely with Revenue Management, Catering, Conference Services ... plans. * Assist in the development and execution of the hotel's overall sales and marketing ...

redShift

AV Support Technician

Saratoga Springs, NY · On-site

$60K - $65K/yr

Key Responsibilities Conference Room & AV Technology Support * Manage and support conference room ... Support hybrid, virtual, and in-person meetings * Assist presenters and participants with: * Video ...

redShift

AV Support Technician

Saratoga Springs, NY · On-site

$60K - $65K/yr

Key Responsibilities Conference Room & AV Technology Support * Manage and support conference room ... Support hybrid, virtual, and in-person meetings * Assist presenters and participants with: * Video ...

Datrose, Inc

Administrative Assistant

Albany, NY · On-site

$19 - $28/hr

Administrative Assistant Location: Albany, NY Contract Duration: 2 Years Schedule: Monday-Friday, 8 ... Schedule and coordinate in-person and virtual meetings, conference calls, and other appointments.

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Conference Assistant information

See Schenectady, NY salary details

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How much do conference assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for conference assistant in Schenectady, NY is $18.32, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $22.55 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What cities near Schenectady, NY are hiring for Conference Assistant jobs?

Cities near Schenectady, NY with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Schenectady, NY as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 3% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,100 per year, or $18.3 per hour.

Conference Service Manager

HILTON ALBANY

Albany, NY • On-site

$70K - $72K/yr

Full-time

Re-posted 26 days ago

Job description

CONFERENCE SERVICES MANAGER

SUMMARY

Reporting to the Director of Sales & Marketing, this position is responsible for managing conferences and group events contracted through the sales department. The Conference Services Manager details and manages the overall conference functions, ensuring client satisfaction by successfully meeting conference goals.

RESPONSIBILITIES:

  • Completes BEOs for all group banquet functions & meeting rooms.
  • Up-sells whenever possible through suggestive selling to the group leader.
  • Provides banquet menu information and package information to the guest.
  • Assist the banquet staff as required to meet our guests' needs.
  • Attends all special familiarization tours and special outings as requested by the Director of Sales.
  • Responsible for Food and Beverage forecast of events booked. Maintaining forecast accuracy as the event materializes
  • Proactively identifies operational challenges with the group and works with the hotel staff and customers to solve these challenges and/or develop alternative solutions.
  • Required to participate in the Sales office coverage as assigned.
  • Performs all other assigned duties to assist in efficient departmental operation.

EDUCATION AND EXPERIENCE:

  • 3-4 years previous experience in hotel/conference/hospitality industry
  • Previous experience in conferences and events is required
  • Knowledge of Windows, Word/Excel
  • Experience with OnQ and Delphi preferred
  • Associate's degree preferred
  • Excellent communication, presentation and listening skills
  • Computer skills including Microsoft Office, and database applications required
  • Ability to clearly communicate with proper grammar in English with guests/visitors and hotel
  • Ability to compute basic mathematical calculations
  • Previous training in guest relations preferred

PHYSICAL JOB REQUIREMENTS:

  • Carrying, lifting, pushing and/or pulling items
  • Frequently standing up and moving around the facility

Hilton Albany is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

In accordance with New York State’s Pay Transparency Law (New York State Labor Law Section 194-b) which requires private employers with four (4) or more employees to include a range of pay for all advertised jobs, promotion, or transfer opportunities.  

This position pays $70,000 to $72,000 annually based on experience.

To apply, please use the following URL:

https://careers.hireology.com/hiltonalbany/728112/description