Conference Assistant Jobs in Corvallis, OR (NOW HIRING)

Are you an organized and motivated Accountant or Administrative Assistant looking for a full-time position with a successful progressive company and an exciting team? If so, we want to hear from you!

Our Home Office in Salem, Oregon is recruiting for an experienced, results-driven Administrative Assistant to additionally support our Director of Development and Interior Designer. We are looking for someone with the ability to anticipate needs and quickly adapt to changing priorities. You should be self-motivated and pride yourself in regularly meeting or beating deadlines. Exemplary administrative, organization, and problem-solving skills are necessary, as well as the ability to critically review reports and other documents.

The Development Assistant works closely with the Director of Development to communicate necessary procedures, tasks and deadlines to ensure the successful completion of development projects. 

Top reasons to work at Bonaventure

• Excellent team environment
• Competitive Salary
• Generous 401k Program
• Health Benefits - Medical and dental coverage.
• Flexible Spending Account – For Healthcare and Day Care expenses.
• Retirement - Generous 401k matching program.
• Professional Growth - We provide paid education assistance and career advancement through promotions to qualified individuals.
•  Paid Time Off - To have fun, take care of yourself, and your family.

Key Responsibilities (Development):

• Meet with Director of Development and Interior Designer daily to review current tasks. This entails updating and maintaining the Director’s agenda and prioritizing duties based on importance and deadlines. 
• Check-in daily with each Development Team Member and assist with tasks as necessary and assess progress for Director. Tasks include phone calls, preparing for postal delivery, typing documents, setting up file folders, photocopies, scanning documents, binding materials, faxing documents, scheduling and coordinating various meetings and conference calls and processing e-mails.  Establish order of priority and due dates for all tasks. Must be prepared to take on new tasks as they arise and prioritize them accordingly.
• Field outside calls from front desk, team members’ voicemail and home office development questions.
• Process and distribute incoming mail to the appropriate Team Member or department.
• Process invoices and reconcile monthly credit card statements to appropriate Project Manager.
• Update and maintain weekly Development Agenda and attend each meeting. 
• File Management; update and organize all electronic and hard files
• Assist with management of Development Schedules.
• Housekeeping/organization of Development Department

Key Responsibilities (Interior Design):

• Assist with Interiors Design projects
• Prepare, send out and track price quotes from vendors
• Create Orders manifest, place and track purchase orders for Interiors and Operations. 
• Manage warehouses receiving reports and installation vendors.
• Track and receive items for projects that have been shipped to the home office. Mark packages with project name and place in storage rooms.
• Assist with multi-day Interior installs. Will involve occasional travel and physical work.
• General team participation with overall office management and housekeeping.
• Responsible for vendor invoices, process for accounting
• Responsible for monthly credit card Project receipt processing

Requirements:

• Strong written and verbal communication skills with attention to detail.
• Great customer service skills
• Self-directed problem solver: takes initiative, proactively addresses problems; can work with minimal oversight once familiar with job requirements.
• Proficient in Microsoft applications including Outlook, Word, and Excel.
• Team Player; demonstrates ability to work within cross-functional teams, in a support role.
• Highly organized and flexible; with the ability to prioritize multiple projects and meet deadlines, often with frequent interruptions and changing circumstances, in a high volume, fast-paced work environment.
• 2-years successful experience in an administrative and clerical support role with increasing responsibilities
• Minimum High School Diploma, post High School education a plus.
• English language required.
• Must pass criminal background check and drug test.
   

About the Company

Bonaventure is a family of companies dedicated to the operation, development, and construction of exceptional residential living communities in the Western USA. 

Over the last 24 years, Bonaventure has developed and constructed over 6,400 units and over 6,100,000 building square feet of senior living, multifamily apartments and office space in six states, along with the development of multiple subdivisions locally. Several additional senior and apartment communities are currently under construction and development and are scheduled to open in 2027, 2028 and beyond.

The Bonaventure Senior Housing Team is experienced in all aspects of real estate development and manages the entire development process prior to a community opening. Our in-house professionals perform market analysis, financial modeling, site analysis, and manage the design and entitlement/permitting process. We test every aspect of a potential development across a broad range of criteria to ensure performance and value over the lifetime of the project.

Bonaventure never stops innovating and improving.