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Conference Assistant Jobs in New York (NOW HIRING)

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one year of experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one year of experience as an Administrative Assistant * Familiarity with Connections and ...

IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

Provide guidance to conference Steering Committee on all aspects of conference management; assist with the strategy and navigate the future directions with the conference's steering committee

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Job Summary The Conference Center Planner is responsible for the full-service planning and ... Communicate effectively with internal departments throughout planning and execution * Assist with ...

Compass Group

CONFERENCE CENTER PLANNER

New York, NY

$76K - $80K/yr

Job Summary The Conference Center Planner is responsible for the full-service planning and ... Communicate effectively with internal departments throughout planning and execution * Assist with ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Job Summary The Conference Center Planner is responsible for the full-service planning and ... Communicate effectively with internal departments throughout planning and execution * Assist with ...

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Conference Assistant information

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How much do conference assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for conference assistant in New York is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $25.53 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in New York?

The most popular types of Conference jobs in New York are:

What cities in New York are hiring for Conference Assistant jobs?

Cities in New York with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in New York as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,081 per year, or $20.7 per hour.

Temporary Conference Administrator

ISP RAS

Piscataway, NJ

Full-time

Re-posted 2 days ago

Job description

Job Summary 
The overall purpose of this position is to support the Signal Processing Society conference business.  The incumbent in this position is primarily responsible for assisting the volunteer organizers in the conference timeline from proposal to completion. They will also assist with some light copywriting, contact list formatting, and data entry for society marketing.  The role typically reports to the Senior Manager, Conferences and manages 0 direct reports.  
Key Responsibilities

  • Maintain conference task tracking sheet and follow up for items as needed;
  • Maintain conference data collection sheet and follow up for data from conference organizers as needed ;
  • Assist in the intake, manage and communicate the review workflow and process of all conference sponsorship requests through to completion;
  • Assist with investigations   of issues with conferences, and follow-up to ensure resolution;
  • Ensure timely updates of key conference indicators;
  • Assist with logistics for conferences, upon request;
  • Update and maintain the conference calendar of important dates and updates to the conference web pages;
  • Occasionally assist with light copywriting and editing for web pages and email campaigns;
  • Regularly assist with contact list formatting and data entry, upon request.

Support for Conference Organizers

Assist volunteer organizers to ensure that all IEEE and Society administrative requirements are complete and executed promptly, including but limited to:

  • Request and assist in the development of preliminary, amended, and final budgets;
  • Review proposals, provide feedback, and communicate final decision;
  • Submission of contract review and work with leadership to address comments and facilitate the approval process;
  • Secure interim and post-event status reports and data from conference organizers;
  • Monthly review of conferences to ensure appropriate milestones and deadlines are adhered to;
  • Review Registration Forms and websites to ensure that information is accurate and current;
  • Assistance with Call For Papers and other promotional/marketing preparation.

Education

  • Bachelor's degree or equivalent experience Req

Work Experience

  • 2-4 years of conference-related administrative experience preferred

Skills and Requirements

  • Advanced customer service, organizational, and administrative skills with the ability to handle multiple projects and deadlines.
  • Ability to work independently and take initiative to solve problems.
  • Good oral and written communication skills.
  • Proficiency in MS Office applications (Word, Excel) and Google Suite (Gmail, Drive, Docs, Sheets).
  • Proficiency in HubSpot, a plus.
  • Experience with marketing or business writing, a plus. 
  • Knowledge of basic budgeting is highly desirable.
  • Although this is not a conference planning job, having such skills and experience would be useful.

Apply