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Conference Assistant Jobs in New York (NOW HIRING)

AKC

Conference Assistant

Manhattan, NY · On-site

$23 - $27/hr

Supports day-to-day operations of the Conference & Travel Planning department with minimal supervision. Provides administrative and on-site support and serves as backup for the Vice President and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one year of experience as an Administrative Assistant * Familiarity with Connections and ...

Good Shepherd Services

Conference Scheduler

Bronx, NY · On-site

$40K - $45K/mo

Conference Scheduler performs and coordinates all administrative duties related to family team ... At least one-year experience as an Administrative Assistant * Familiarity with Connections and ...

IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

Provide guidance to conference Steering Committee on all aspects of conference management; assist with the strategy and navigate the future directions with the conference's steering committee

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Conference Assistant information

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How much do conference assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for conference assistant in New York is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $25.53 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in New York? The most popular types of Conference jobs in New York are:
What cities in New York are hiring for Conference Assistant jobs? Cities in New York with the most Conference Assistant job openings:
Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,081 per year, or $20.7 per hour.

Conference Assistant

The American Kennel Club Inc

Manhattan, NY • On-site

$23 - $27/hr

Full-time, Part-time

Re-posted 16 days ago

Job description

This is a part-time, in-office position with variable hours. During most of the year, employees should expect to work approximately 15 hours or fewer per week. Please note that work hours may increase during the months of October through January based on business needs.

Position Summary:

Provides administrative, logistical, and on-site support for conferences and travel-related activities, ensuring timely coordination, accurate documentation, and a high level of service for internal and external stakeholders.

Supports day-to-day operations of the Conference & Travel Planning department with minimal supervision. Provides administrative and on-site support and serves as backup for the Vice President and Senior Event Manager.

Primary Job Duties:

· Provides phone and in-person coverage for the department, as needed.

· Administers special projects as assigned.

· Conducts research and travel plans as needed, including contacting hotels for initial information and availability.

· Reviews, reconciles, and codes invoices for approval and payment.

· Creates event materials such as announcements, invitations, housing and registration forms, and meal tickets.

· Prepares rooming and transportation lists, confirmations, supply lists, and related memos.

· Prepares and completes mailings.

· Prepares and packs materials for shipment to event sites.

· Partners with the Senior Event Manager to create, review, and prepare conference materials, handouts, and signage.

· Maintains event databases, spreadsheets, and files; produces reports to track timelines, progress, and expenses.

· Interacts professionally with Board members, delegates, and other key stakeholders as needed.

· Provides occasional on-site support for events.

Required Skills, Specialized Knowledge, and Competency Requirements:

Proficiency with email, internet, and word processing; ability to produce accurate documents.

Working knowledge of databases (e.g., Access) and intermediate spreadsheet skills (e.g., Excel).

Strong communication skills, both written and verbal.

Detail-oriented and organizational skills required.

The salary range in New York City for this position is $23 - $27/hour; however, salary offered may vary depending on skill, experience, job-related knowledge and location.

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