Community Office Manager Jobs in San Ramon, CA (NOW HIRING)

Organization Overview

GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity. We facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change. Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site. To date, we have brought 63 evidence-based portfolio organizations across 14 sites, invested $41M, and attracted an additional $364M from other funding sources, reaching nearly 1.3M individuals and families this past year alone.

To learn more about the GreenLight Fund, please visit www.greenlightfund.org.

Position Overview

The Manager, Office of the CEO will help strengthen the effectiveness of GreenLight’s Office of the CEO by supporting planning, coordination, communication, and follow-through on key organizational priorities. This role works closely with the Chief of Staff and CEO to help move important work forward across the Board of Directors, National Advisory Council, Executive Team, Leadership Team, annual planning, and cross-functional projects.

This is a strong fit for someone who is highly organized, thoughtful, proactive, and able to turn ideas and conversations into clear plans, strong materials, and next steps. The Manager will help ensure that the Office of the CEO is operating with clarity, alignment, and follow-through as GreenLight continues to grow. The Manager reports directly to the Chief of Staff.

Key Areas of Responsibility

• Support the Chief of Staff in moving key Office of the CEO priorities from idea to execution.
• Create project plans, timelines, trackers, meeting agendas, and follow-up systems.
• Help coordinate cross-functional work by clarifying next steps, owners, deadlines, and dependencies.
• Track progress against key priorities and surface risks, gaps, or decisions that need attention.
• Support annual planning, organizational goal-setting, progress reviews, and related follow-up.

• Develop clear, polished presentations, reports, memos, briefings, and meeting materials for internal and external audiences.
• Synthesize meeting notes, stakeholder input, and organizational updates into key themes, takeaways, and recommended next steps.
• Help prepare the CEO and Chief of Staff for important meetings and conversations.
• Ensure materials are accurate, well-organized, and aligned with GreenLight’s priorities and voice.

• Support planning and coordination for Board of Directors, National Advisory Council, and external stakeholder meetings.
• Manage timelines for agendas, pre-read materials, meeting preparation, follow-up, and documentation.
• Coordinate with internal team members to gather content and prepare high-quality materials.
• Support onboarding, engagement, and follow-up processes for Board and National Advisory Council members.
• Partner with the Office of the CEO Coordinator on scheduling, logistics, materials distribution, and meeting support.

• Support the planning and follow-up for Executive Team and Leadership Team meetings.
• Help develop agendas, organize materials, track decisions, and monitor follow-up items.
• Help ensure leadership team meetings are connected to organizational priorities and key decisions.
• Help identify themes, questions, or issues that need additional attention from the Chief of Staff or CEO.

• Help improve Office of the CEO systems, templates, trackers, and recurring workflows.
• Partner closely with the Office of the CEO Coordinator to ensure strong coordination between strategic priorities and operational execution.
• Build strong working relationships across GreenLight to support collaboration, clarity, and timely follow-through.
• Take on special projects as assigned by the Chief of Staff.

Requirements

We understand that no one candidate will have every quality outlined for this position. However, the ideal candidate will possess many of the following professional qualifications, experience, personal attributes, as well as a demonstrated ability to learn new skills quickly.

• 5+ years of professional experience in operations, project management, executive support, nonprofit administration, strategy coordination, or a related field.
• Strong project management skills, including the ability to organize work, manage timelines, track details, and move projects forward.
• Excellent written and verbal communication skills.
• Ability to synthesize information and turn it into clear summaries, presentations, reports, and next steps.
• Strong judgment, discretion, and professionalism when handling sensitive information.
• Ability to build strong relationships and coordinate work across teams.
• Comfort working in a fast-paced, growing organization with evolving priorities.
• Strong attention to detail and commitment to high-quality work.
• Proficiency with Google Suite and project management tools.
• Commitment to GreenLight Fund’s mission and values.

Location

Preference for candidates based in the Greater Boston or San Francisco areas. Candidates in other GreenLight registered states will also be considered. These include California, Colorado, Florida, Georgia, Illinois, Kansas, Maryland, Massachusetts, Michigan, Minnesota, North Carolina, New Jersey, Ohio, Pennsylvania, Tennessee, and Texas. Candidates not in a GreenLight registered state will not be considered.

Compensation and Benefits

The salary for this position is $85,000.

GreenLight Fund offers a generous benefits package that includes:

• Health Insurance through Blue Cross Blue Shield (80% covered)
• Dental and Vision Insurance through Blue Cross Blue Shield (80% covered)
• Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% covered)
• Safe Harbor (Match 100% of the first 3% of salary and 50% of the next 2%)
• Short and Long-Term Disability through The Hartford (100% covered)
• Basic Life insurance and AD&D through The Hartford (100% covered)
• Voluntary Life Insurance, Critical Illness, and Accident Insurance through The Hartford
• 10 company-wide holiday closings and 3 floating holidays
• The week between Christmas Day and New Year's Day off
• Up to 12 sick days (prorated for new hires)
• Up to 2 personal days (prorated for new hires)
• COVID-19 Benefits
• Vacation Days: Up to 15 days in years 1-3, 20 days in years 4-5, and 25 days in year 6 and beyond
• 12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents
• Up to $175 monthly cell phone and WiFi stipend
• Up to $1,500 per year for professional development
• Access to Holisticly (40 Holisticly Credits per Month)

GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status. If you need assistance or accommodation due to a disability, contact us at peopleops@greenlightfund.org.

Applicants must be legally authorized to work in the United States without current or future employer sponsorship. GreenLight Fund does not sponsor employment visas.

GreenLight Fund participates in E-Verify to verify employment eligibility for all new employees.

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