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College Secretary Jobs (NOW HIRING)

Alabama State University

Senior Secretary

Montgomery, AL · On-site

$13.16/hr

Alabama State University, College of Science, Technology, Engineering & Mathematics invites applications to fill the part-time Senior Secretary position. Under direct supervision provides secretarial ...

South Texas College

Secretary

Mcallen, TX · On-site

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be ... Art General Statement of Job The Secretary performs secretarial duties in department. Specific ...

South Texas College

Secretary

Mcallen, TX · On-site

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be ... Art General Statement of Job The Secretary performs secretarial duties in department. Specific ...

Belen High School

Secretary

Belen, NM · On-site

Principal Secretary Exempt Position Belen High School 230 days per year Qualifications: * High ... Max pay rate dependent on years of experience and college credits

Challenger School

Secretary

Austin, TX · On-site

Secretary Position at Challenger School Challenger School is seeking a friendly, detail-oriented ... Two years of college or relevant experience * Ability to pass a background check * Completion of ...

Challenger School

Secretary

Plano, TX · On-site

$24/hr

Challenger School Secretary Challenger School is seeking a friendly, detail-oriented individual to ... Two years of college or relevant experience * Ability to pass a background check * Completion of ...

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College Secretary information

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$24.5K

$45.9K

$63K

How much do college secretary jobs pay per year?

As of Sep 9, 2026, the average yearly pay for college secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the responsibilities of a college secretary?

A college secretary is responsible for providing administrative support within a college or academic department. Typical duties include managing schedules, organizing meetings, handling correspondence, maintaining records, and assisting faculty and students with various requests. They play a key role in ensuring smooth communication and organization within the college. Additionally, they may be involved in event planning, managing office supplies, and processing documentation related to academics or administration.

What are the key skills and qualifications needed to thrive as a college secretary?

To thrive as a College Secretary, you need strong administrative skills, organizational abilities, and a relevant qualification such as a diploma or degree in office administration or a related field. Familiarity with office software (like Microsoft Office Suite), email systems, and sometimes student information systems is commonly required. Exceptional communication, attention to detail, and discretion are vital soft skills for interacting with faculty, students, and staff. These competencies ensure smooth office operations, effective information flow, and a professional environment within the academic institution.

What are the main challenges a college secretary faces in managing academic schedules and communications?

A College Secretary often juggles multiple responsibilities, including coordinating academic schedules, organizing meetings, and managing communications between faculty, students, and administration. One common challenge is handling conflicting priorities and tight deadlines, especially during peak times like exam periods or enrollment. Strong organizational skills, attention to detail, and the ability to adapt quickly are vital for success. Additionally, the role frequently requires effective collaboration with various departments to ensure smooth operations and up-to-date information sharing.

What is the difference between College Secretary vs Administrative Assistant?

AspectCollege SecretaryAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; relevant certifications optional
Work EnvironmentEducational institutions, offices within collegesVarious industries, office settings, corporate or educational
Employer & Industry UsagePrimarily colleges and universitiesBroad, across multiple industries including education
Common Search & ComparisonOften compared for administrative support roles in educationGeneral administrative support role

The main difference between a College Secretary and an Administrative Assistant lies in their work environment and specific responsibilities. A College Secretary typically works within educational institutions, focusing on administrative tasks specific to colleges. An Administrative Assistant has a broader role across various industries, providing general support. Both roles require similar credentials, but the College Secretary's duties are more specialized to the academic setting.

More about College Secretary jobs

What are popular job titles related to College Secretary jobs?

For College Secretary jobs, the most frequently searched job titles are:

College Secretary jobs near you
Infographic showing various College Secretary job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 1% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Senior Secretary

Montgomery, AL • On-site

Alabama State University
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Alabama State Universityexternal

$13.16/hr

Part-time

Posted 14 days ago

Key responsibilities

  • Provides secretarial assistance to the dean, chairpersons, and faculty of the department.

  • Prepares reports, letters, and correspondence, and transmits replies to routine correspondence.

  • Assists in arranging meetings, takes minutes, and maintains accurate and current files of documents.

Job description

Job Description Alabama State University, College of Science, Technology, Engineering & Mathematics invites applications to fill the part-time Senior Secretary position. Under direct supervision provides secretarial assistance to the dean, chairpersons and faculty of the department. Duties and Responsibilities: Compiles factual information from files, records, publications and other sources, and tabulates this information in accordance with standardized report forms Determines when pertinent materials from the files should be attached to certain documents with which the supervisor must deal Composes drafts of reports and letters for the supervisor's review, and transmits replies to routine correspondence on the supervisor's behalf Assists in arranging meetings of the unit's staff or faculty, and serves as recording secretary at such meetings Takes dictation or transcribes from electronic dictating equipment in preparing finished correspondence, reports or materials as assigned Types minutes, correspondence and other documents relating to the operation of the unit, and proofreads these materials to ensure their accuracy Establishes and maintains accurate and current files of letters, reports, records, and other documentary materials, and ensures that information in these files is kept confidential Answers the telephone, places calls, makes appointments and reservations, receives visitors, and functions as an office receptionist Performs general office management duties, and recommends methods for improving office procedures Performs any other duties that may be assigned by the immediate supervisor Minimum Qualifications An Associate's degree in secretarial science, business administration, office administration or other appropriate field, and one year of administrative or secretarial experience or, a certificate in secretarial science with two years of administrative or secretarial experience, or an equivalent combination of education, and experience required.

A typing proficiency of 40 net words per minute is required. Proficiency exams administered by ASU's College of Education, and State Career Service Centers are accepted. To schedule a typing proficiency exam, you may contact ASU's College of Education at (334) 229-4314, or contact your local career center for an appointment.

Supplemental Information EEOC STATEMENT: It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. SUPPLEMENTAL INFORMATION: Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.

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