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Closing Assistant Jobs in Merrimac, WI (NOW HIRING)

First Choice Dental

Hygiene Assistant

Madison, WI · On-site

$16 - $22.25/hr

Work collaboratively with clinical and administrative teams * Assist with clinic opening and closing duties What We Would Like: * High school diploma or equivalent preferred * Previous dental or ...

First Choice Dental

Hygiene Assistant

Madison, WI · On-site

$16 - $22.25/hr

Work collaboratively with clinical and administrative teams * Assist with clinic opening and closing duties What We Would Like: * High school diploma or equivalent preferred * Previous dental or ...

First Choice Dental

Hygiene Assistant Part Time

Madison, WI · On-site

$16 - $22.25/hr

Work collaboratively with clinical and administrative teams * Assist with clinic opening and closing duties What We Would Like: * High school diploma or equivalent preferred * Previous dental or ...

The Learning Experience

Assistant Teacher

Middleton, WI · On-site

$14.50 - $18.25/hr

Candidates must be flexible and available to help with opening shifts, closing shifts, or both ... This is an entry-level position What We Offer Our Assistant Preschool Teachers: * State-of-the-Art ...

Oakbrook Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

Oakbrook Corporation is seeking an experienced Administrative Assistant to join our corporate ... Managing corporate banking relationships, including opening and closing accounts, maintaining ...

Oakbrook Corporation

Administrative Assistant

Madison, WI

$18.25 - $24.50/hr

Oakbrook Corporation is seeking an experienced Administrative Assistant to join our corporate ... Managing corporate banking relationships, including opening and closing accounts, maintaining ...

Oakbrook Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

Oakbrook Corporation is seeking an experienced Administrative Assistant to join our corporate ... Managing corporate banking relationships, including opening and closing accounts, maintaining ...

Lake Ridge Bank

Loan Assistant

Madison, WI · On-site

$37K - $46K/yr

... closing, and ensuring every detail is handled accurately and efficiently. You'll serve as a key ... Work with/assist Lenders and Loan Production with past due reports, collection calls, collecting of ...

Sauk County, WI

Dining Assistant

Reedsburg, WI · On-site

$18.10 - $18.64/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Health Care Center Opening Date: 08/11/2026 Closing Date: 8/25/2026 11:59 PM Central FLSA: Non ... The purpose of the Dining Assistant is to assist in food preparation, service, and clean-up from ...

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Closing Assistant information

What is the difference between Closing Assistant vs Title Examiner?

AspectClosing AssistantTitle Examiner
CredentialsReal estate license, knowledge of closing proceduresReal estate license, knowledge of title reports and public records
Work EnvironmentTitle companies, real estate offices, escrow firmsTitle companies, law firms, government offices
Industry UsageCommonly employed during real estate closingsUsed to verify property titles and resolve title issues
Primary ResponsibilitiesAssist in preparing closing documents and coordinating transactionsExamine public records to confirm property ownership and liens

While both roles are involved in real estate transactions, a Closing Assistant primarily supports the closing process by preparing documents and coordinating activities. In contrast, a Title Examiner focuses on verifying property titles and ensuring clear ownership. Both roles require real estate knowledge and are essential in real estate transactions, but they serve different functions within the industry.

What are some common challenges closing assistants face when coordinating real estate transactions, and how can they address them?

Closing Assistants often encounter challenges such as managing tight deadlines, ensuring all documentation is accurate and complete, and coordinating communication between buyers, sellers, agents, and lenders. Successfully addressing these challenges requires strong organizational skills, attention to detail, and proactive communication. Utilizing checklists, maintaining clear records, and regularly updating all parties involved can help Closing Assistants ensure smooth and timely closings.

What are the key skills and qualifications needed to thrive as a closing assistant, and why are they important?

To thrive as a Closing Assistant, you need strong organizational skills, attention to detail, and a basic understanding of real estate or escrow processes, often supported by a high school diploma or associate degree. Familiarity with title and escrow software, document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, time management, and customer service abilities help you coordinate efficiently with clients, agents, and lenders. These skills ensure smooth, accurate, and timely real estate closings, reducing errors and enhancing client satisfaction.

What is a closing assistant?

Closing Assistants are professionals who support the real estate closing process by managing administrative and clerical tasks. They help coordinate communications between buyers, sellers, real estate agents, lenders, and title companies to ensure all necessary documents are completed and deadlines are met. Their responsibilities often include preparing paperwork, scheduling closings, collecting signatures, and making sure all requirements are satisfied for a successful property transaction. Closing Assistants play a key role in making the closing process smooth and efficient for all parties involved.

What cities near Merrimac, WI are hiring for Closing Assistant jobs?

Cities near Merrimac, WI with the most Closing Assistant job openings:

Closing Assistant jobs near you
Infographic showing various Closing Assistant job openings in Merrimac, WI as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Local Leasing and Advertising Coordinator - East/West Towne Mall

CBL Properties

Madison, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

Description
CBL Properties, one of the largest mall REITs in the United States, is in search of a Local Leasing and Advertising Coordinator for East and West Towne Malls in Madison, WI. This position is tasked with alleviating dealmakers of certain operational responsibilities to maximize time spent on revenue generation. Apply and see why CBL continues to earn Great Place to Work Certification™ year after year!
Working under the direction of the Specialty Leasing and Advertising Coach, the Local Leasing and Advertising Coordinator collaborates with Specialty Leasing and Advertising, Marketing and Mall Management to meet the various needs of the property throughout the year. They must be a self-starter who can efficiently work with the Local Leasing and Advertising Manager and mall team to compile and maintain a list of activities & responsibilities that they are constantly re-prioritizing and working from.
Assist the Local Leasing and Advertising Manager with the implementation and coordination of the SLA program, as directed, with the following duties:
  1. Assists in coordinating tenant move-in and move-out;, including placement and preparation of RMU's, communication with security and the Operations team, placement of fixtures, common area location, etc.;
  2. Collects and routes proposed inline store signage, RMU merchandise plan, and kiosk renderings for approval. Work with tenants to ensure they are using CBL approved signage for return policies, payment method, sales/discounts, etc.;
  3. Coordinate and attend new tenant/licensee meeting(s) prior to opening; work closely with tenant and team to ensure overall presentation meets company/property standards
  4. Monitor and enforce common area visuals and operating requirements in accordance with company/property standards through daily common area walk-throughs, tenant communication and record-keeping;
  5. Collaborate with property team and Operations Services on A/R management and collections efforts;
  6. Assist with implementation and enforcement of holiday décor directives;
  7. Assist with the identification of appropriate common area placement of proposed tenants by understanding / communicating available inventory, marking available space on lease plan, and having a full understanding of permanent retailer kiosk restrictions;
  8. Assist the appropriate department in event coordination, planning, and execution;
  9. Assist with event set-up, including coordination with contracted special events company, if applicable;
  10. Effectively coordinate and manage back-lit directory program, post updates and graphics as needed and provide proof of postings as required. Monitor program so that no backlit panel is vacant;
  11. As directed, may handle responsibilities associated with scheduling and organizing retailer meetings;
  12. Responsible for maintaining and updating tenant listings on in-mall directories;
  13. Coordinate with marketing team to ensure new specialty tenants are promoted on the center's website and social media channels;
  14. Assist in the resolution of customer complaints pertaining to Specialty tenants and communicate other issues to the appropriate manager (General Manager, Operations Director, Marketing Director, etc) of the property;
  15. Manage RMU and inline keys and key logs;
  16. Manage inventory of RMU shelving, fixture, tarp, and accessories;
  17. Other duties as may be assigned to fulfill property objectives.

Assist in processing paperwork and reports
  1. Screen and facilitate application process for walk-in and call-in prospects. Communicate those opportunities to the assigned point of contact in specialty leasing
  2. At the direction of the dealmaker, prepare and send leasing packages/presentations to prospects or existing tenants;
  3. At the direction of the dealmaker, prepare and process License/Advertising Agreements and Exhibit A's in the appropriate leasing software, distribute approved agreements for tenant review & signature, facilitate execution of tenant-signed agreements, and upload fully executed documents
  4. Compile and maintain tenant records, including certificates of insurance and/or waivers, business licenses, gross sales reports
  5. Have tenant/licensee complete/sign all mandatory paperwork (emergency contact form, tenant handbook, new retailer portal forms, etc.);
  6. Generate reports from Yardi/Ayuda and compile information on regularly established schedules and as requested
  7. Complete inventory sheet for set up and tear down and ensure proper processing of damage deposits and reconciliation of same within timeframe associated with tenant closing;

Assist dealmakers in revenue generation
Once the Local Leasing and Advertising Coordinator has demonstrated proficiency in the primary job duties as described above, they may be requested to assist dealmakers in the following revenue generation activities:
  1. Compile a lead generation list from digital/social media canvassing, mailers, local advertising, etc.;
  2. Assist in qualification, follow-up, and tracking for leads received from corporate inquiry or lead generation initiatives
  3. Assist in management of storage program, including annual renewals and holiday storage leasing
  4. Assist in leasing special events (job fairs, small business expos, holiday markets, etc.)

Required Qualifications
  • Associate's or Bachelor's degree (A. A. or B.A or B.S.) from two-year or four-year College or University is preferred and/or a minimum of one year of related experience and/or training; or equivalent combination of education and experience in Sales.
  • Strong teamwork and collaboration required
  • Strong written and oral communication skills.
  • Excellent organizational and time management skills.
  • Proficiency in computer usage, particularly MS Word, Excel and Outlook.
  • This position requires flexibility in working hours.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Full-Time/Part-Time
Full-Time
Shift
Days
Exempt/Non-Exempt
Non-Exempt
EOE Statement
We are an Equal Opportunity and Affirmative Action Employer, encouraging diversity in the workplace. All qualified applicants will receive consideration for employment and subsequent opportunities for training, advancement, promotion, compensation (increases and/or reductions) and/or termination without regard to race, national origin, gender, gender identity, age, religion, disability, sexual orientation, veteran status, marital status, or any other status protected under local, state or federal laws. In addition, harassment on the basis of race, national origin, gender, gender identity, age, religion, disability, sexual orientation, veteran status, marital status, or any other status protected under local, state or federal laws will not be tolerated.
About the Organization
CBL Properties, headquartered in Chattanooga,TN, is a real estate investment trust (REIT) traded on the NYSE (NYSE: CBL) that has been in business for over 48 years. CBL owns and manages a portfolio of market-dominant malls, lifestyle retail centers, open-air centers, and outlet centers in thriving markets with strong demographics and high growth potential. We manage our portfolio to generate lasting value for our shareholders as well as to provide the communities we serve with a vibrant place to shop, dine, socialize and so much more. Each property is an economic engine for its community and a valued community partner. Over time, our properties have evolved to offer more than just a place to shop, but a community hub that combines retail, a variety of dining and entertainment options, events, services, health and wellness offerings, and more.
As a certified Great Place to Work• employer, CBL provides our team with comprehensive benefits, training, and opportunities for professional development. We offer a robust benefits package that includes medical/dental/vision insurance, HSA with employer match, medical and dependent care FSA, short-term & long-term disability insurance, traditional and Roth 401K including company match and immediate vesting, tuition and learning reimbursement programs, volunteer hours, pet insurance, paid parental leave, life/AD&D insurance, voluntary accident/critical illness/hospital indemnity plans, PTO, referral bonus program, company-organized community service events, and paid holidays.
This position is currently accepting applications.

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