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ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE: Post-Licensure Specialist

REPORTS TO POSITION: Clinical Education Leader

DEPARTMENT: Clinical Education

DATE LAST REVIEWED: September 2025

OUR VISION: Creating America's healthiest community, together

OUR MISSION: In the spirit of love and compassion, better health, better care, better value

OUR VALUES: Accountability, Caring and Teamwork

DEPARTMENTAL SUMMARY: The Clinical Education Department is a system-wide support service that provides education, clinical practice support, and professional development opportunities for nursing, allied health, medical staff, and community partners at St. Charles Health System.

This integrated department delivers services across multiple domains, including:

• Clinical Practice & Professional Development (CPPD): Onboarding/Orientation, Competency Management, Continuing Education, Professional Role Development, Collaborative Partnerships, and American Heart Association Training Center.
• Medical Education: Graduate and undergraduate medical education, residency and fellowship programs, student clinical rotations, and partnerships with academic institutions.
• Continuing Medical Education (CME): Accredited continuing education programming for medical staff, ensuring alignment with national standards and maintenance of licensure requirements.
• Medical Library: Provision of evidence-based resources, research support, and clinical information services.
• Area Health Education Center (AHEC): Collaboration with community partners to strengthen the healthcare workforce pathway in Central Oregon and the Pacific Northwest.

POSITION OVERVIEW: The Post-Licensure Specialist manages assigned Allied Health Programs, Preceptor Development, Medical Continuing Education (UME, GME, CME), unit-specific required classes, and Multi-disciplinary Grand Rounds across St. Charles Health System. The role also provides administrative support for nursing programs managed by RN colleagues, assisting with administration, implementation, and evaluation to help ensure alignment with the organization's pursuit of Clinical Excellence.

This position does not directly manage other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES:

Supports assigned Transition to Practice programs to meet clinical education needs of the organization.

Collaborates with Clinical Education staff, related advisory boards and Allied Health leadership on curriculum.

Coordinates entry of graduate residents into programs, including assessment, orientation, and competency verification.

Participates in calls, seminars, and work groups; assists in pursuing accreditation as needed.

Serves as an educational consultant working with intra- and inter-disciplinary teams to brainstorm, problem-solve, and participate in projects relating to policy, procedure, program development and strategic planning.

Contributes to strategic planning, committee appointments, ad-hoc projects, and educational activities as assigned by the Clinical Education department.

Supports planning, development, and administration of continuing education programs that reflect community and SCHS needs and industry expectations.

Provides logistical and technical support for educational events, including scheduling, materials, AV setup, tracking attendance, and evaluating content quality.

Coordinate the CME program and serve as liaison with physicians, residents, affiliated hospitals, and medical institutions.

Build and maintain relationships with physicians, speakers' networks, medical societies, and internal quality teams.

Implement ACCME and other regulatory updates, ensuring compliance and accreditation standards are met.

Prepare and maintain CME schedules, applications, activity records, and faculty disclosures.

Identify practice gaps and develop CME activities to address provider education needs.

Manage confidential databases, invoices, budgets, and program evaluations in collaboration with data analysts.

Communicate CME schedules and opportunities to providers and the community.

Provide administrative and on-site support for medical education programs, including simulation, procedural skills, research events, and liaison work with regional medical schools and libraries.

Monitor potential conflicts of interest and support quality assurance initiatives across medical education programs.

Serve as liaison with faculty, confirming participation, ensuring learning objectives are defined, and maintaining records required for clinical faculty appointments.

May perform additional duties of similar complexity within the organization, as required or assigned.

Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

Provides and maintains a safe environment for caregivers, patients, and guests.

Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies, and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.

Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.

EDUCATION

Required: Bachelor's degree in healthcare administration, business, or related field, or equivalent professional experience enabling full performance of the position.

Preferred: N/A

LICENSURE/CERTIFICATION/REGISTRATION

Required: Current American Heart Association (AHA) Provider BLS or obtain certification within 90 days of hire.

EXPERIENCE

Required: Four (4) years of progressively responsible experience inclinicalsetting. Two (2) years of experience as a clinical educator, trainer, or equivalent role at the unit, departmental, or health system level isrequired.

Experience applying a variety of teaching methodologies, working with accrediting bodies for clinical or professional excellence, and supporting shared governance and professional advancement systems.

Preferred: Four (4) years'workingexperience in higher education orclinical professional development. Working knowledge of the Accreditation Council for Continuing Medical Education (ACCME), Specialty Medical Boards, The Oregon Health Authority, Joint commission and physician credentialing rules and regulations, and how to apply them appropriately. Familiarity with adult learning theories. Experience in project managementandcontent creation.

PERSONAL PROTECTIVE EQUIPMENT

Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.

ADDITIONAL POSITION INFORMATION:

Knowledge, Skills, and Abilities

General
Ability to apply the professional code of ethics and professional guidelines to clinical practice.

Ability to apply Scope and Standards of Practice to role functions.

Ability to be a resource for all employees.

Ability to plan, implement, evaluate, and revise professional development and continuing education programs for nursing and allied health staff at unit and organization-wide levels.

Ability to design curricula and programs that reflect sound education principles, incorporate evidence-based practice, meet measurable outcomes, and that meet requirements of external regulatory and accrediting organizations.

Ability to evaluate and document the clinical competency of staff, identifying staff and unit's needs strengths, limitations, and opportunities.

Ability to plan educational programs for staff with various levels of ability given available resources.

Ability to function as an educator, leader, consultant, facilitator, change agent, researcher, mentor, advocate, and champion for scientific inquiry.

Knowledge of adult instructional methods and theories, learning concepts and evaluation.

Knowledge of the current theories, principles, practices and standards, as well as emerging technologies, techniques, issues, and approaches in the nursing and allied health professions, particularly those applicable to the area of assignment/expertise, the culture of nursing and the health care system, as well as the responsibility and accountability for the outcome of practice.

Knowledge of laws, rules and regulations, standards and guidelines of certifying and accrediting bodies that scope, impact and/or influence the practice of nursing and allied health professions; knowledgeable hospital and department/unit standards, protocols, policies, and procedures governing the provision of nursing and allied health care.

Knowledge of medical terminology; principles and practices of health promotion, risk reduction, illness and disease prevention and management; medications and drugs, common dosages, their physical and physiological effects, and possible adverse reactions, as related to assigned area.

Knowledge of medical and professional nursing ethics and patient privacy rights.

Knowledge of computer systems and software used in functional areas.

Knowledge of principles of project management and working effectively with teams.

Works collaboratively with Supply Chain, ViP, Leadership & Culture, Safety, Human Resources, Infection Prevention, Clinical Informatics, Outreach, Regulatory, Compliance, Legal, AHEC, CME, Research as needs for clinical education arise

Communication/Interpersonal

Must have excellent verbal and written communication skills and ability to interact with a diverse population and professionally represent SCHS.

Ability to effectively interact and communicate with all levels within SCHS and external customers/clients/potential employees

Strong team working and collaborative skills

Ability to work under pressure in a fast-paced environment

Organizational

Ability to multi-task and work independently.

Attention to detail.

Excellent organizational skills, written and oral communication, and customer service skills, particularly in dealing with stressful personal interactions.

Strong analytical, problem solving and decision-making skills.

Excellent organizational and multi-tasking skills.

Computer

Demonstrated ability and experience in computer applications, use of electronic medical record keeping systems and MS Office, Database management.

PHYSICAL REQUIREMENTS:

Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level.

Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.

Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing.

Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-15 pounds, operation of a motor vehicle.

Never (0%): Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level.

Exposure to Elemental Factors

Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.

Blood-Borne Pathogen (BBP) Exposure Category

No Risk for Exposure to BBP

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