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Clinical Program Assistant Jobs in Oak Harbor, WA

Pioneer Human Services

Nursing Manager

Oak Harbor, WA · On-site

$101K - $168K/yr

Employee recognition programs * Public transportation discount * Employee assistance program (EAP ... and Medical Assistants as applicable. * Reviews Credible clinical files to ensure there is ...

New

Pioneer Human Services

Nursing Manager

Oak Harbor, WA · On-site

$101K - $168K/yr

Employee recognition programs * Public transportation discount * Employee assistance program (EAP ... and Medical Assistants as applicable. * Reviews Credible clinical files to ensure there is ...

New

Pioneer Human Services

Nursing Manager

Oak Harbor, WA · On-site

$101K - $168K/yr

Employee recognition programs * Public transportation discount * Employee assistance program (EAP ... and Medical Assistants as applicable. * Reviews Credible clinical files to ensure there is ...

New

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Clinical Program Assistant information

See Oak Harbor, WA salary details

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$30

How much do clinical program assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for clinical program assistant in Oak Harbor, WA is $21.45, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $24.71 per hour, depending on experience, location, and employer.

What is a clinical program assistant?

Clinical Program Assistants are support professionals who help manage and coordinate the administrative and operational tasks within healthcare programs. They typically assist clinical staff by scheduling appointments, maintaining patient records, and communicating with patients and providers. Their role is essential in ensuring that clinical programs run smoothly and efficiently, allowing healthcare professionals to focus on patient care. Clinical Program Assistants often work in hospitals, clinics, or public health organizations.

What are the key skills and qualifications needed to thrive as a clinical program assistant, and why are they important?

To thrive as a Clinical Program Assistant, you typically need organizational skills, attention to detail, and a background in healthcare administration or a related field, often supported by an associate’s degree or relevant experience. Familiarity with electronic medical records (EMR) systems, scheduling software, and basic office programs is essential. Strong communication, teamwork, and problem-solving abilities help you effectively support clinical staff and interact with patients. These skills are crucial for ensuring smooth program operations, accurate record-keeping, and high-quality patient care.

What are some common challenges faced by clinical program assistants when supporting multidisciplinary healthcare teams?

Clinical Program Assistants often work with diverse teams that include physicians, nurses, social workers, and administrative staff. A common challenge is effectively coordinating communication and managing multiple priorities to ensure smooth patient care workflows. Balancing administrative duties with direct support responsibilities can also require strong organizational and time management skills. However, this collaborative environment provides valuable opportunities to learn from various professionals and develop a deeper understanding of healthcare operations.

What is the difference between Clinical Program Assistant vs Clinical Coordinator?

AspectClinical Program AssistantClinical Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require certification in healthcare or administrative supportTypically requires a bachelor's degree in healthcare administration, nursing, or related field
Work EnvironmentHospitals, clinics, research facilities, administrative officesHospitals, clinics, outpatient centers, research institutions
Employer & Industry UsageHealthcare providers, research organizations, non-profitsHealthcare facilities, hospitals, research programs
Common Search & ComparisonOften compared for administrative support roles in clinical settingsMore involved in program management and coordination tasks

The Clinical Program Assistant primarily handles administrative and support tasks within clinical settings, often requiring minimal formal healthcare credentials. In contrast, the Clinical Coordinator typically manages clinical programs, overseeing operations and staff, and usually holds a higher level of education. Both roles are essential in healthcare environments but differ in responsibilities and qualifications.

What does a clinical program assistant do?

A clinical program assistant supports healthcare or research programs by coordinating schedules, managing patient or participant data, preparing documentation, and assisting with administrative tasks. They often use electronic health records and may need knowledge of medical terminology and confidentiality protocols. The role requires strong organizational skills and attention to detail in a clinical or healthcare setting.

What cities near Oak Harbor, WA are hiring for Clinical Program Assistant jobs?

Cities near Oak Harbor, WA with the most Clinical Program Assistant job openings:

Clinical Program Assistant jobs near you

Clinical Program Assistant - Part time (20 hrs/wk)

Compass Health

Mount Vernon, WA • On-site

$24.87 - $34.15/hr

Part-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 7 days ago

Job description

Clinical Program Assistant - Part time (20 hrs/wk)
Program/Location: 550-45550 - Program of Assertive Community Treatment (PACT) North
FLSA Status: Non-Exempt
Supervisory Responsibilities: No
Reports to: Office Manager
About the Role
The Clinical Program Assistant performs a variety of complex clerical and administrative duties with minimal supervision in support of the PACT North program. This role supports the team lead in all day to day operations and planning and serves as a key point of communication between staff, clients, families, and community partners while ensuring efficient office operations and coordination of program activities.
Responsibilities include triaging calls, coordinating communication, assisting with scheduling and reporting, maintaining client confidentiality, and providing administrative support to clinical and medical staff within a fast-paced behavioral health environment.
Key Responsibilities
  • Perform and/or oversee weekly data entry of client service records, registration, and filing.
  • Assist with preparing staff schedules, on-call schedules, and coverage coordination in accordance with labor agreements.
  • Coordinate program purchasing, supplies, and office operations.
  • Record admissions and discharges for statistical reporting purposes.
  • Track and implement changes to office policies and procedures.
  • Collect and organize data for reports and program operations.
  • Manage mail distribution and office correspondence.
  • Serve as receptionist as needed, including greeting clients, answering phones, and assisting visitors.
  • Support clients, families, and community partners with questions and coordination needs.
  • Maintain systems for client funds distribution, deposits, and communication with guardians or payees.
  • Coordinate meetings, scheduling, room reservations, and material preparation.
  • Prepare correspondence, reports, meeting minutes, and presentation materials.
  • Maintain files and records to ensure compliance with licensing and contract requirements.
  • Participate in supervision, meetings, and required trainings.
  • Maintain HIPAA compliance and professional ethical standards.
Program-Specific Responsibilities
  • Serving as a liaison between clients and staff, attending needs of office walk in and calls.
  • Supporting both office staff and staff in the field.
  • Supporting, monitoring, and coordinating the daily team schedules.
  • Participate in and prepare for daily meetings. Record minutes for Monday-Friday PACT Team meetings.
  • Assist the Program Manager with collecting data for PACT fidelity reports and reviews.
  • Maintain the PACT vehicle schedule.
What You Bring
Education / Experience / Certifications
  • High School Diploma or equivalent required; AA or BA Degree preferred.
  • Experience in medical, mental health, or social services field preferred.
  • Valid Washington State Driver's License and appropriate insurance required, if applicable.
Knowledge / Skills / Abilities
  • Excellent clerical and administrative skills.
  • Basic knowledge of money management and strong math skills.
  • Ability to maintain a positive, solution-focused demeanor when responding to conflicts or problems.
  • Strong organizational skills and ability to multitask in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • General computer proficiency, including electronic medical records, typing, and word processing skills.
  • Intermediate level proficiency utilizing Microsoft Office Suite products including Outlook, Teams, Excel and Word.
  • Ability to pass pre-employment criminal background check, which may include an additional DSHS search.
What We Offer
  • Medical, dental, and vision insurance
  • Paid vacation, sick leave, and holidays
  • 403(b) retirement plan with employer match
  • Professional development funds
  • Education leave opportunities
  • Supportive, mission-driven team environment
About Compass Health
Compass Health is Northwest Washington's behavioral healthcare leader. For over 110 years, we've provided compassionate and innovative care to individuals and families across Snohomish, Skagit, Island, San Juan, and Whatcom counties.
Learn more: www.compasshealth.org
Physical Demands / Work Environment
The employee will be working in a clinical office environment. While performing the duties of this job, the employee must occasionally lift and/or move up to 20 pounds and is regularly required to sit, stand, walk, talk, and use close vision. The noise level in the work environment is usually moderate.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Opportunity Employer
Compass Health is an Equal Opportunity Employer, supporting equity regardless of race, color, national origin, religion, sex, age, marital status, sexual orientation, gender identity, veteran status, or disability unless based on a bona fide occupational qualification.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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