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Clinical Executive Assistant Jobs in Riverside, CA

Avid Bioservices

Executive Assistant

Tustin, CA · On-site

$93K - $117K/yr

Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative ... As an Executive Assistant, you are a strategic partner to the Executive Committee (EC), enabling ...

Avid Bioservices

Executive Assistant

Tustin, CA · On-site

$93K - $117K/yr

Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative ... As an Executive Assistant, you are a strategic partner to the Executive Committee (EC), enabling ...

Avid Bioservices

Executive Assistant

Tustin, CA · On-site

$93K - $117K/yr

Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative ... As an Executive Assistant, you are a strategic partner to the Executive Committee (EC), enabling ...

Diality Inc

Executive Assistant

Irvine, CA · On-site

$125K - $135K/yr

... non-clinical users. The Moda-flx Hemodialysis system combines flow rate capabilities of ... Executive Assistant to the Executive Leadership Team, with primary support to the CEO, is ...

Diality

Executive Assistant

Irvine, CA

$125K - $135K/yr

... non-clinical users. The Moda-flx Hemodialysis system combines flow rate capabilities of ... Executive Assistant to the Executive Leadership Team, with primary support to the CEO, is ...

Edwards Lifesciences

Executive Assistant

Irvine, CA · On-site

$72K - $98K/yr

USA - California - Irvine Full time Req-50381 Executive Assistant Make a meaningful difference to ... Through breakthrough technologies, world-class evidence and partnerships with clinicians and health ...

UHS

Project Coordinator - Ambulatory

Riverside, CA · On-site

$71K - $93K/yr

Minimum of One to Three years of administrative or executive assistant role in a healthcare ... clinical operations of a medical group practice • Knowledge of applicable governmental ...

BillionToOne

Oncology Account Executive

Riverside, CA · On-site

$241K - $311K/yr

... clinical expertise to support our oncology portfolio of liquid biopsy products. The position is ... Physicians Assistant (PA), Nurse Practitioner (NP) or Registered Nurse (RN) with experience ...

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All JobsClinical JobsClinical Executive Assistant JobsClinical Executive Assistant Jobs in Riverside, CA

Clinical Executive Assistant information

See Riverside, CA salary details

$31.3K

$67.2K

$106.9K

How much do clinical executive assistant jobs pay per year?

As of Aug 24, 2026, the average yearly pay for clinical executive assistant in Riverside, CA is $67,245.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,200.00 and $78,200.00 per year, depending on experience, location, and employer.

What is a clinical executive assistant?

Clinical Executive Assistants are specialized administrative professionals who support executives or senior management within healthcare or clinical settings. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating with medical staff or departments. They may also assist with compliance, patient records, and confidential information. This role requires strong organizational, communication, and multitasking skills, along with an understanding of healthcare protocols and terminology.

What does a clinical executive assistant do?

A Clinical Executive Assistant plays a pivotal role in supporting executive leaders by managing schedules, coordinating meetings with clinical staff, and handling confidential patient or organizational information. They often serve as a liaison between executives and various departments, ensuring clear communication and efficient workflow. This role may also involve preparing reports, tracking regulatory compliance documentation, and assisting with special projects. The variety of responsibilities offers a dynamic work environment and opportunities to learn about healthcare operations at a high level.

What are the key skills and qualifications needed to thrive as a clinical executive assistant?

To thrive as a Clinical Executive Assistant, you need strong organizational skills, attention to detail, and knowledge of medical terminology, typically supported by a relevant associate’s or bachelor’s degree. Familiarity with healthcare management software, electronic health records (EHRs), and scheduling systems is commonly required, along with proficiency in Microsoft Office. Excellent communication, discretion, and multitasking abilities are key soft skills that set top candidates apart. These competencies ensure efficient support for clinical executives, smooth administrative operations, and the safeguarding of sensitive patient information.

What is the difference between Clinical Executive Assistant vs Medical Secretary?

AspectClinical Executive AssistantMedical Secretary
CredentialsTypically requires administrative experience, healthcare knowledge, and sometimes certification in healthcare administrationUsually requires medical office administration training or certification
Work EnvironmentHealthcare settings, hospitals, clinics, often supporting executivesMedical offices, clinics, hospitals, supporting physicians and staff
Employer & IndustryHospitals, healthcare organizations, clinicsMedical practices, outpatient clinics, hospitals
Common TasksManaging schedules, coordinating meetings, handling confidential info, supporting healthcare executivesScheduling appointments, managing patient records, billing, correspondence

The Clinical Executive Assistant and Medical Secretary roles share administrative duties in healthcare settings. However, the Clinical Executive Assistant often supports healthcare executives with more strategic tasks, while Medical Secretaries focus on patient-related administrative work. Both roles require healthcare knowledge, but the Clinical Executive Assistant typically demands a higher level of administrative experience and familiarity with healthcare operations.

What are popular job titles related to Clinical Executive Assistant jobs in Riverside, CA?

For Clinical Executive Assistant jobs in Riverside, CA, the most frequently searched job titles are:

What job categories do people searching Clinical Executive Assistant jobs in Riverside, CA look for?

The top searched job categories for Clinical Executive Assistant jobs in Riverside, CA are:

What cities near Riverside, CA are hiring for Clinical Executive Assistant jobs?

Cities near Riverside, CA with the most Clinical Executive Assistant job openings:

Clinical Executive Assistant jobs near you

Executive Assistant

Avid Bioservices

Tustin, CA • On-site

$93K - $117K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 5 days ago

Job description

Description
Looking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes.
Your Role:
As an Executive Assistant, you are a strategic partner to the Executive Committee (EC), enabling our executive leaders to operate at the highest level of impact, focus, and efficiency. You operate with precision, anticipation, and ownership - always two steps ahead - ensuring that time, information, and experiences are thoughtfully orchestrated.
As an Executive Assistant to the Executive Committee, you typically support 2-4 executive leaders.
Key Responsibilities:
Executive Administration Excellence
  • Manage all travel logistics (flights, hotels, transportation, restaurants)
  • Own expense management including pre-review of direct report expenses, ensuring compliance and managing the executives expenses.
  • Manage purchase orders, vendors, and DocuSign workflows for the executives you support.
  • Draft, review, and route executive correspondence and communications on behalf of EC members
  • Triage executive inbox, flag priority items, and manage inbound requests with appropriate urgency and discretion
  • Support special projects and cross-functional initiatives as directed by EC members
Calendar & Time Optimization
  • Own complex calendars with a 'nothing overlaps' philosophy
  • Ensure buffers, travel time, and preparation time is blocked on the calendars.
  • Ensure agendas and pre-reads for key meetings are gathered, reviewed for relevance and shared with executives ahead of the meeting.
  • Prepare executives for key moments with appropriate pre-meetings and pre-reads (town halls, video recordings, presentations, media interviews)
Meetings & Content
  • Ensure all pre-reads and materials are ready and distributed in advance
  • Coordinate slides and talking points ready for executive to prepare on.
  • Track actions and follow-ups to completion
Clients
  • Build strong relationships with client-side assistants to enforce easy access to meetings and scheduling for the executives.
  • Gather pre-meeting insights on the specific client status from commercial, program management and operations prior to the executive stepping into any client meetings.
  • Ensure seamless client experience when visiting on site or having meetings with Avid - from they step in the door to them leaving us - including room checks, snacks, lunches, dinners, tours, equipment needed, forms and access, coffee, etc.
  • Coordinate logistics for on-site meetings, including clients, auditors and regulatory guests
Team & Employees
  • Ensure recurring 1:1s between EC member and EC-1 at agreed upon cadence
  • Plan monthly employee connection sessions for the EC member
  • Schedule and coordinate Gemba walks monthly
  • Logistical planning of EC and ELF offsites
  • Manage EC and site-wide shared calendar
  • Support logistics (e.g. lunch orders) for Avid onboarding, company events, leadership offsites, and EC / EC-1 meetings where needed.
Board Support
  • Plan Board meetings in calendars 12 months ahead
  • Manage Board material preparation timelines and ensure on-time delivery
  • Coordinate all Board-related logistics and prep-meetings
Confidentiality & Professionalism
  • Maintain strict confidentiality in all matters involving personnel, compensation, business strategy, and Board affairs
  • Exercise sound judgment in determining what information to share, with whom, and in what format
  • Represent the Executive Committee with professionalism, poise, and sound judgment in all interactions
Minimum Qualifications:
  • 5+ years of experience supporting C-suite or senior executive leadership
  • Demonstrated ability to manage complex, high-volume calendars and competing priorities
  • Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and DocuSign
  • Experience in a regulated industry (biopharma, CDMO, biotech, or similar) preferred
  • Exceptional written and verbal communication skills
  • High degree of integrity, discretion, and professional maturity
  • Proven ability to work independently, anticipate needs, and exercise sound judgment with minimal direction
Position Type/Expected Hours of Work:
This role is a full-time onsite position. Days and hours of work are Monday through Friday unless otherwise stated by Supervisor. The employee must also have the ability to work overtime and/or weekends when necessary.
Compensation:
We offer competitive compensation packages for this role, including a base salary, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off.
The compensation range for this role is $93,600 - $117,000 annually depending on experience and qualifications. Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment.
Who you are:
  • You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.
  • Your written and verbal skills are out of this world, and you communicate with clarity and confidence.
  • You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything.
  • You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers.

Physical Demands & Work Environment:
In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 25 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.

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