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How much do clinic office assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for clinic office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is a clinic office assistant?

Clinic Office Assistants are administrative professionals who manage the front desk and support the daily operations of medical clinics. Their responsibilities typically include greeting patients, scheduling appointments, handling phone calls, maintaining patient records, and processing billing or insurance paperwork. They serve as the first point of contact for patients and play a vital role in ensuring that the clinic runs smoothly and efficiently. Strong organizational, communication, and customer service skills are essential for this position.

What skills and qualifications are needed to be a clinic office assistant?

To thrive as a Clinic Office Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring postsecondary coursework in healthcare administration. Familiarity with electronic health records (EHR) systems, medical scheduling software, and basic office equipment is commonly required. Excellent communication, professionalism, and the ability to multitask set top candidates apart in this role. These skills ensure efficient clinic operations, positive patient experiences, and accurate management of sensitive information.

What challenges do clinic office assistants face and how can they handle them?

Clinic Office Assistants often manage a busy front desk, juggling tasks such as scheduling appointments, handling patient inquiries, and maintaining accurate records. One common challenge is managing multiple priorities during peak hours, which requires strong organizational skills and the ability to stay calm under pressure. Effective communication and teamwork with medical staff are essential to ensure smooth clinic operations. Proactively learning the clinic's electronic health record system and establishing clear workflows can help Clinic Office Assistants stay efficient and provide excellent patient service.

What is the difference between Clinic Office Assistant vs Medical Receptionist?

AspectClinic Office AssistantMedical Receptionist
CredentialsHigh school diploma; certifications varyHigh school diploma; certifications optional
Work EnvironmentClinics, healthcare officesMedical offices, clinics, hospitals
Primary DutiesAdministrative tasks, patient check-in, schedulingPatient intake, appointment scheduling, insurance processing
Employer & IndustryHealthcare clinics, outpatient centersHospitals, private practices, clinics

While both roles involve administrative support in healthcare settings, Clinic Office Assistants focus on general administrative tasks and patient management, whereas Medical Receptionists often handle more detailed patient check-in and insurance processing. Understanding these differences helps job seekers find the right position in healthcare environments.

How do I become a clinic office assistant?

To become a clinic office assistant, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Relevant experience in administrative tasks or healthcare settings can be beneficial, and familiarity with office software like Microsoft Office is often required. Some positions may also require certification in medical office procedures or basic healthcare knowledge.

How much is a clinic office assistant's salary?

The average salary for a clinic office assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the specific healthcare facility. Entry-level positions may start lower, while experienced assistants with certifications can earn higher wages. The role often requires basic administrative skills and familiarity with medical office software.

What does a clinic office assistant do?

A clinic office assistant performs administrative tasks such as scheduling appointments, managing patient records, handling phone calls, and assisting with billing and insurance paperwork. They ensure the smooth operation of the clinic's front office and may use office software like electronic health records systems. Strong organizational and communication skills are essential for this role.
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Clinic Office Assistant jobs near you
Infographic showing various Clinic Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Clinic Office Assistant I

Spectrum Health and Human Services

Buffalo, NY • On-site

$17 - $19/hr

Other

Medical, Life

Posted 6 days ago

Job description

Regular Full-Time

Full Time

Buffalo, NY, US

West Seneca, NY, US

Salary Range: $17.00 To $19.00 Hourly

Are you looking for a job that gives back to the community? Would you like the opportunity to work for a company that is compassionate and understanding to the difficult and unique situations people may experience when at a low point in their life? Would you like more than just a job, but a chance to make a difference in people’s lives? Then Spectrum Health & Human Services has a place for you!

Clinic Office Assistant I (Float)- Full-time: 2412 Seneca Street, Buffalo, NY/ 326 Orchard Park Road, West Seneca, NY

As a Clinic Office Assistant I, you are one of the most important points in a personal journey to a better life, being the first person they will interact with at Spectrum Health. Your workday will offer you the chance to provide exceptional customer service to promote a sense of belonging and compassion to people experiencing a life crisis. Your ability to connect with people will be a step towards better mental health and their recovery journey!

We think you’d be an amazing addition to our team if you have interest in or experience with:

  • Customer Service

  • Skills to engage people over the phone and in person

  • Strong computer & multitasking skills to get people what they need quickly

  • Insurance verification

We’d love to hear from people with:

  • High School Diploma, GED or equivalent

  • Some experience in a related field

  • Strong interpersonal skills

  • Ability to multitask in a fast-paced environment

  • Excellent attention to detail and organizational skills

  • Dependability and flexibility, including availability to work some evenings until 7pm

  • Knowledge and understanding of basic computer skills

  • Reliable transportation

Why join our team?

At Spectrum Health & Human Services, we strive to create a work culture where our employees feel connected and valued. Being a part of the Spectrum Health team offers you great benefits, including:

  • Industry leading healthcare benefits

  • Flexible Spending and Health Savings Accounts401K

  • 11 paid holidays

  • Flexible work schedules to promote work-life balance

  • Exceptional time off – up to 30 days after just a few years of service

  • Free Life Insurance

  • Growth and promotional opportunities in the human services sector

  • Access training to develop skills if you would like to pursue a career as a behavioral health professional

    COMPENSATION: $17/hr - $19/hr

About Us

At Spectrum Health & Human Services, we offer a variety of human services to help empower individuals and families as they navigate behavioral, emotional, and substance-related challenges. Services include outpatient counseling, housing services, case management, and crisis response to help people in our community when they need it. We offer personalized care and meaningful opportunities for growth, healing, and improved quality of life.

Ready to be part of something that really makes a difference in the lives of others? Apply today and help us bring hope and recovery to those who need it most.

Apply