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How much do clinic office assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for clinic office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is a clinic office assistant?

Clinic Office Assistants are administrative professionals who manage the front desk and support the daily operations of medical clinics. Their responsibilities typically include greeting patients, scheduling appointments, handling phone calls, maintaining patient records, and processing billing or insurance paperwork. They serve as the first point of contact for patients and play a vital role in ensuring that the clinic runs smoothly and efficiently. Strong organizational, communication, and customer service skills are essential for this position.

What skills and qualifications are needed to be a clinic office assistant?

To thrive as a Clinic Office Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring postsecondary coursework in healthcare administration. Familiarity with electronic health records (EHR) systems, medical scheduling software, and basic office equipment is commonly required. Excellent communication, professionalism, and the ability to multitask set top candidates apart in this role. These skills ensure efficient clinic operations, positive patient experiences, and accurate management of sensitive information.

What challenges do clinic office assistants face and how can they handle them?

Clinic Office Assistants often manage a busy front desk, juggling tasks such as scheduling appointments, handling patient inquiries, and maintaining accurate records. One common challenge is managing multiple priorities during peak hours, which requires strong organizational skills and the ability to stay calm under pressure. Effective communication and teamwork with medical staff are essential to ensure smooth clinic operations. Proactively learning the clinic's electronic health record system and establishing clear workflows can help Clinic Office Assistants stay efficient and provide excellent patient service.

What is the difference between Clinic Office Assistant vs Medical Receptionist?

AspectClinic Office AssistantMedical Receptionist
CredentialsHigh school diploma; certifications varyHigh school diploma; certifications optional
Work EnvironmentClinics, healthcare officesMedical offices, clinics, hospitals
Primary DutiesAdministrative tasks, patient check-in, schedulingPatient intake, appointment scheduling, insurance processing
Employer & IndustryHealthcare clinics, outpatient centersHospitals, private practices, clinics

While both roles involve administrative support in healthcare settings, Clinic Office Assistants focus on general administrative tasks and patient management, whereas Medical Receptionists often handle more detailed patient check-in and insurance processing. Understanding these differences helps job seekers find the right position in healthcare environments.

How do I become a clinic office assistant?

To become a clinic office assistant, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Some positions may require familiarity with medical office software and basic administrative tasks; relevant certifications are not usually mandatory but can be beneficial.

How much is a clinic office assistant's salary?

The average salary for a clinic office assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the specific healthcare facility. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What does a clinic office assistant do?

A clinic office assistant performs administrative tasks such as scheduling appointments, managing patient records, handling phone calls, and assisting with billing and insurance paperwork. They ensure the smooth operation of the clinic's front office and may use office software like electronic health records systems. Strong organizational and communication skills are essential for this role.
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Clinic Office Assistant jobs near you
Infographic showing various Clinic Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Clinic Office Assistant - OB/GYN

Birmingham, AL • On-site

Grandview Medical Group
See more jobs at Grandview Medical Groupexternal

$33K - $41K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Greet and assist patients during check-in and check-out, ensuring accuracy in patient information and documentation.

  • Schedule patient appointments, obtain pre-certifications, and coordinate with providers for testing, procedures, and surgeries.

  • Collect payments, process financial transactions, and maintain accurate patient records.

Job description

Job Description Why Join Us?
  • Be Valued for What You Bring to the Team  – Competitive pay that rewards your hard work
  • Benefits You Can Count On – Medical, dental, vision, and life insurance coverage
  • Work Hard. Recharge Often. – Generous PTO and extended illness benefits
  • Invest in Your Future – 401(k) with company match
  • Grow With Us – Career development, learning opportunities, and advancement pathways
  • We Invest in Your Success – Licensure and certification reimbursement for eligible roles
  • Student Loan Support – Assistance available for eligible roles
  • Your Wins Deserve Recognition – Employee rewards and recognition programs
  • A Team You'll Love Working With – A collaborative, purpose-driven culture making a difference every day
  • Additional Voluntary Benefits – Choose from options such as pet insurance, identity protection, and legal insurance. 

Great people. Great benefits. Meaningful work. Join us and make an impact.

No weekends, No holidays, No Call

Hours of Operation: Monday - Thursday 8:00 - 4:30, Friday 8:00 - 12:00 

Job Summary
The Clinic Office Assistant provides administrative and clerical support to ensure efficient operations within the clinic. This role is responsible for patient check-in and check-out, scheduling appointments, handling patient inquiries, processing payments, and maintaining accurate records. The Clinic Office Assistant also assists with various office and clinic tasks to support healthcare providers and ensure a positive patient experience.
Essential Functions

  • Greets and assists patients during check-in and check-out, ensuring accuracy in patient information and documentation.
  • Schedules patient appointments, obtains pre-certifications, and coordinates with providers for testing, procedures, and surgeries.
  • Collects time-of-service (TOS) payments, issues invoices, and processes financial transactions in compliance with clinic policies.
  • Maintains and updates patient records, ensures quality control, and addresses gaps in care.
  • Answers phone calls, responds to inquiries regarding clinic policies and services, and routes messages appropriately.
  • Enters charges and codes invoices for billing, ensuring accuracy and timely processing.
  • Monitors and maintains office and clinic supply inventory, placing orders as needed to ensure availability of necessary materials.
  • Assists in handling physician call schedules, provider reimbursements, and license renewals.
  • Supports clinical staff as needed, including assisting in triage and coordinating patient referrals.
  • Ensures a clean and organized work environment, following infection control and safety protocols.
  • Performs other duties as assigned.
  • Maintains regular and reliable attendance.
  • Complies with all policies and standards.

Qualifications

  • 0-2 years of experience in a medical office, clinic, or healthcare administrative setting required

Knowledge, Skills and Abilities

  • Proficiency in electronic medical records (EMR) systems and office software.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to multitask and work in a fast-paced healthcare environment.
  • Customer service-oriented with a professional and courteous demeanor.
  • Knowledge of medical terminology, scheduling, billing, and insurance verification preferred.

Licenses and Certifications

  • Certified Medical Office Administrative Assistant (CMAA) preferred

This position is not eligible for immigration sponsorship now or in the future. Applicants must be authorized to work in the U.S. for an employer.

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