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Client Services Administrative Assistant Jobs in Indiana

INTERGLOBAL HOMES

Administrative Assistant

Indianapolis, IN

$17.25 - $23.25/hr

Your roles will include but not be limited to executive assistant, client care coordinator, and ... Self-motivated and accountable Excellent customer service skills Ability to work under pressure ...

Shambaugh

Administrative Assistant

South Bend, IN · On-site

$17.75 - $23.75/hr

Contracts Administrative Assistant Shambaugh is looking for a Contracts Administrative Assistant ... Complete all Owner Client Specific Information - if applicable * Make sure our grades with Clients ...

New

Workbox Staffing

Administrative Assistant

Fort Wayne, IN · On-site

$18 - $20/hr

Administrative Assistant Location: Fort Wayne, IN Shift: 8:00 AM-5:00 PM | Monday-Friday Pay: $18 ... Skills * Reception and Customer Service: Ability to professionally greet visitors and manage ...

New

Oaklawn

Administrative Assistant

South Bend, IN · On-site

$17.04/hr

Administrative Assistant Are you looking for a rewarding and supportive work environment with ... Intensive services have become Oaklawn's trademark-what we are known for and where much of our ...

Oaklawn

Administrative Assistant

South Bend, IN · On-site

$17.04/hr

Administrative Assistant Are you looking for a rewarding and supportive work environment with ... Intensive services have become Oaklawn's trademark-what we are known for and where much of our ...

Oaklawn

Administrative Assistant

South Bend, IN · On-site

$17.04/hr

Administrative Assistant Are you looking for a rewarding and supportive work environment with ... Intensive services have become Oaklawn's trademark--what we are known for and where much of our ...

Oaklawn

Administrative Assistant

Mishawaka, IN · On-site

$17.04/hr

Administrative Assistant - Mishawaka Are you looking for a rewarding and supportive work ... Our services range from skills training and case management to outpatient therapy and inpatient ...

Oaklawn

Administrative Assistant

Mishawaka, IN · On-site

$17.04/hr

Administrative Assistant - Mishawaka Are you looking for a rewarding and supportive work ... Our services range from skills training and case management to outpatient therapy and inpatient ...

Purdue University

Administrative Assistant

West Lafayette, IN · On-site

$17.25 - $23.25/hr

Administrative Assistant City: West Lafayette Job Summary The Department of Biological Sciences is ... Provide responsive, professional, and welcoming customer service * Communicate effectively with ...

Purdue University

Administrative Assistant

West Lafayette, IN · On-site

$17.25 - $23.25/hr

Administrative Assistant City: West Lafayette Job Summary The Department of Biological Sciences is ... Provide responsive, professional, and welcoming customer service * Communicate effectively with ...

Oak Lawn

Administrative Assistant

Mishawaka, IN · On-site

$17.04/hr

Administrative Assistant - Mishawaka Are you looking for a rewarding and supportive work ... Our services range from skills training and case management to outpatient therapy and inpatient ...

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Client Services Administrative Assistant information

What is a client services administrative assistant?

Client Services Administrative Assistants are professionals who provide administrative support to client service teams within an organization. Their responsibilities typically include managing schedules, handling client communications, preparing documents, and assisting with project coordination to ensure smooth client interactions. They act as a liaison between clients and internal staff, helping to resolve issues and maintain positive client relationships. Strong organizational and communication skills are essential for success in this role.

How does a client services administrative assistant typically interact with clients and internal teams on a daily basis?

As a Client Services Administrative Assistant, you'll act as a key liaison between clients and the organization's various departments. On a typical day, you may coordinate client meetings, respond to inquiries, prepare documentation, and relay information between clients and account managers or service teams. Strong communication and organizational skills are essential as you'll need to ensure client requests are handled efficiently while maintaining accurate records. This collaborative role often involves multitasking and prioritizing tasks to support both client satisfaction and internal workflow.

What are the key skills and qualifications needed to thrive as a client services administrative assistant, and why are they important?

To thrive as a Client Services Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or relevant certification. Familiarity with office software such as Microsoft Office Suite, customer relationship management (CRM) systems, and communication tools is typically required. Exceptional interpersonal skills, professionalism, and the ability to multitask make someone stand out in this role. These skills are important for efficiently managing client relationships, streamlining administrative processes, and ensuring high-quality service delivery.

What is the difference between Client Services Administrative Assistant vs Customer Service Representative?

AspectClient Services Administrative AssistantCustomer Service Representative
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma or equivalent
Work EnvironmentOffice setting, supporting client accounts and administrative tasksCall centers, retail, or office environments interacting directly with customers
Employer & Industry UsageFinancial, legal, consulting firms, and service industriesRetail, telecommunications, hospitality, and service sectors
Common Search & ComparisonOften compared for administrative and client support rolesCustomer interaction and support roles

The main difference is that a Client Services Administrative Assistant focuses on supporting client accounts and administrative tasks within a professional setting, while a Customer Service Representative primarily interacts directly with customers to address inquiries and resolve issues. Both roles require strong communication skills but serve different functions within organizations.

What cities in Indiana are hiring for Client Services Administrative Assistant jobs?

Cities in Indiana with the most Client Services Administrative Assistant job openings:

Client Services Administrative Assistant jobs near you

Client Services Associate

Larson Wealth Partners, LLC

Indianapolis, IN

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Description:

Larson Wealth Partners is a diversified financial services firm that provides a comprehensive array of financial services with an emphasis on providing premier financial advice and guidance to the local affluent marketplace. At Larson Wealth Partners, we believe in the power of individual choice. A place where your voice carries the most weight in helping you achieve your vision of a well-invested future.


We are seeking a talented and resourceful Client Services Associate. The ideal candidate should be able to operate independently as well as a member of a small team. This role will assist in performing a variety of daily tasks so that the team grows their business, runs smoothly, and meets service excellence standards. The Client Services Associate position offers competitive pay, a generous bonus program and comprehensive benefits package.


Responsibilities:


All office administration duties, including, answering phones, emails, setting up client meeting, converting paper document to paperless, postage meter maintenance, annual shredding, etc.

  • Onboarding new clients, assist with client requests, preparing new account forms, client review reporting, etc.
  • Maintain scheduling, within parameters set for multi-advisors.
  • Prepare and run reporting as needed.
  • Process required reporting, distributed to designated parties.
  • Oversee daily office operations and ensure smooth workflow.
  • Manage and coordinate office administrative procedures and systems.
  • Maintain office efficiency by implementing and optimizing office processes.
  • Handle scheduling, planning, and organizing meetings, appointments, and events.
  • Manage office budgets, expense reports, and financial records.
  • Oversee procurement and inventory of office supplies and equipment.
  • Liaise with building management and external vendors for facility maintenance and service contracts.
  • Handle incoming and outgoing correspondence, including mail and phone calls.
  • Manage the office's document management system and ensure confidentiality.
  • Provide administrative support to senior management as needed.
  • Coordinate travel arrangements and accommodations for staff. 
Requirements:
  • Minimum 2-3 years of relevant work experience
  • Bachelor’s degree preferred
  • Possess a high degree of proficiency with MS Office products including Word, Excel, Outlook, and PowerPoint
  • Able to interface and articulate well with all levels of employees and clients in a highly professional and friendly manner

Benefits package:

  • Profit Sharing Bonus Program
  • 401(k) with Employer Match (up to 4%)
  • Comprehensive Medical, Dental, and Vision Insurance
  • Company-paid Long-term Disability, Life Insurance, and EAP
  • Voluntary Short-term Disability and Supplemental Insurance
  • Generous PTO (112 hours after 90 days) + 12 Paid Holidays
  • Training, Development, and Educational Opportunities
  • Company Events, Recognition Awards, and Team Activities

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