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Client Intake Coordinator Jobs in Phoenix, AZ (NOW HIRING)

Empower Associates

Intake Attorney

Phoenix, AZ · On-site +1

$115K - $125K/yr

About Our Client Our client is a leading plaintiff-side firm -- among the largest consumer-focused ... Cross-team coordination -- Collaborate closely with marketing, litigation teams, and mass tort ...

UHS

Intake Counselor - PRN/Per Diem

Scottsdale, AZ · On-site

$37K - $43K/yr

... potential patients, coordinating the referral and intake process and the admission process ... The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc.

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How much do client intake coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for client intake coordinator in Phoenix, AZ is $21.08, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.41 per hour, depending on experience, location, and employer.

What does a client intake coordinator do?

A Client Intake Coordinator is responsible for managing the initial contact between clients and an organization, such as a healthcare facility, law firm, or social services agency. They gather essential information from new clients, assess their needs, and ensure that all necessary documentation is completed. Their role is crucial in setting the tone for a positive client experience and ensuring that clients are directed to the appropriate services or professionals. They often work closely with other staff members to coordinate appointments and follow-ups, helping streamline the intake process and maintain accurate records.

What skills and qualifications are needed to thrive as a client intake coordinator?

To thrive as a Client Intake Coordinator, you need strong organizational skills, attention to detail, and experience with administrative processes, often supported by a background in customer service or healthcare administration. Familiarity with client management systems, electronic health records (EHR), and scheduling software is typically required. Excellent interpersonal communication, empathy, and problem-solving abilities help you build rapport with clients and coordinate efficiently with team members. These skills ensure accurate data collection, positive client experiences, and smooth onboarding processes essential for organizational success.

How does a client intake coordinator typically collaborate with other departments during the onboarding process?

A Client Intake Coordinator works closely with multiple departments, such as sales, legal, and operations, to ensure a smooth onboarding experience for new clients. This involves gathering essential information, clarifying client needs, and communicating requirements to relevant teams. Coordinators often act as a bridge, relaying updates and resolving any issues that arise during intake. Effective collaboration helps to prevent miscommunication, streamline workflows, and ensure that clients receive consistent, high-quality service from the start.

What are the most commonly searched types of Client Intake jobs in Phoenix, AZ?

The most popular types of Client Intake jobs in Phoenix, AZ are:

What cities near Phoenix, AZ are hiring for Client Intake Coordinator jobs?

Cities near Phoenix, AZ with the most Client Intake Coordinator job openings:

Client Intake Coordinator jobs near you
Infographic showing various Client Intake Coordinator job openings in Phoenix, AZ as of August 2026, with employment types broken down into 100% Full Time. Highlights an 67% In-person, and 33% Remote job distribution, with an average salary of $43,847 per year, or $21.1 per hour.

Financial Intake Coordinator

Womble Bond Dickinson

Phoenix, AZ • On-site

$44K - $84K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New

Womble Bond Dickinson rating

9.2

Company rating: 9.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

8th of 35 rated law firms

Job description

Womble Bond Dickinson (US) LLP is seeking a Financial Intake Coordinator to join the firm in any one of our office locations. The Financial Intake Coordinator is a full-time, non-exempt position within the Accounting Department. This role is responsible for supporting all aspects of financial intake process for new and existing clients of the Firm. Key responsibilities include reviewing and processing client and matter requests, ensuring accuracy and compliance with the Firm's billing and accounting standards. The Financial Intake Coordinator will also review outside counsel guidelines and engagement letters to ensure that client and matter setups align with contractual and operational requirements. This position plays a critical role in maintaining data integrity, supporting billing efficiency, and ensuring that client requirements are properly implemented in the financial system from the outset of the engagement and maintained through the life of the matter.
RESPONSIBILITIES:
  • Ensure timely and accurate setup of clients and matters in the Firm's financial system, maintaining a high standard of quality control.
  • Manage the synchronization and ongoing maintenance of data between the accounting system and the new business intake platform.
  • Maintain and update client and matter information in the accounting database, including address changes, rate setup and management, matter origination, matter status changes, and participation in data cleanup initiatives.
  • Review and implement special billing arrangements in accordance with outside counsel guidelines and client engagement terms.
  • Conduct due diligence checks for all new client engagements.
  • Respond promptly to inquiries and requests from attorneys, legal assistants, billing personnel, and other administrative departments.
  • Support other departmental initiatives and perform additional tasks or special projects as assigned.

REQUIREMENTS:
  • Strong organization and time management skills with the ability to prioritize complex, detail oriented tasks and make sound, informed decisions.
  • Exceptional attention to detail, analytical skills, and strong critical thinking abilities.
  • Familiarity with database systems and supporting interface platforms; ability to understand and work within integrated systems.
  • Excellent written and verbal communication skills.
  • Effective interpersonal skills, with the ability to interact professionally and tactfully with individuals at all organizational levels.
  • Ability to exercise sound judgment and maintain strict confidentiality when handling sensitive information.
  • Strong customer service orientation and flexibility to take on additional responsibilities within the department as needed.
  • Willingness to work overtime during peak periods, including month-end and year-end close.
  • College degree is preferred. A high school degree or equivalent is considered with relevant experience.
  • Experience with Aderant (accounting database), Intapp Intake (new business intake database), electronic workflow systems, and other standard software (Word, Excel, and Adobe Acrobat, etc.) strongly preferred.

COMPENSATION: The national average salary range for this position is $44,000 - $84,000. Starting salary will be determined based on location, qualifications, and experience.
BENEFITS: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Flexible Spending Accounts, Life insurance, Disability Insurance, Paid Parental Leave, 401(k) Plan, Paid Days Off/Vacation, Firm Paid Holidays
Colorado candidates are not required to submit age-related information and may redact any personally identifiable information on their application materials including but are not limited to age, date of birth, and dates of attendance and date of graduation for educational institutions. This position does not have a fixed deadline. The posting will remain open until the position is filled and all necessary due diligence has been completed for the selected candidate.
Womble Bond Dickinson (US) LLP will consider all qualified applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable federal, state, and local laws, including the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance.
Los Angeles County applicants: Material job duties for this position are listed above. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to firm policies, exercise sound judgment, effectively work safely and respectfully with others, exhibit trustworthiness, and safeguard business operations.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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