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Client Intake Coordinator Jobs in Alberta (NOW HIRING)

ncgCARE

Complete intake forms, including obtaining appropriate releases of information. * Write and ... Service Coordination : * Collaborate with associated professionals involved in the client's care.

Tangent Services

Business Development Manager

Calgary, AB · On-site

CA$100K/yr

Leading client intake, discovery, and qualification conversations * Understanding client needs ... Coordinating engineers, designers, and project managers to develop scopes and pricing * Leading the ...

ENDEAVORS

... client intake and case plans for clients; instructs clients in completing necessary paperwork ... Plans, coordinates, and/or facilitates life management classes to assist clients in obtaining ...

HomeFront

Client Support Case Manager

Calgary, AB

CA$50K - CA$60K/yr

We are an internationally recognized, research validated, leading edge, coordinated community ... Ensure all SharePoint / frontline file information: demographics, intake, history, case notes ...

YWCA Calgary

Family Supports Navigator

Calgary, AB · On-site

Through intake, assessment, referral, advocacy, follow-up, and service coordination, the Family ... Maintain accurate and timely client documentation * Facilitate referrals to FRN programs and ...

UpSourced HR

CA$55K - CA$65K/yr

... coordinating between customers, sales, and design teams, and ensuring seamless project execution ... Maintain high client retention through responsiveness and value delivery \n \n \n \n Project Intake ...

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Client Intake Coordinator information

What does a client intake coordinator do?

A Client Intake Coordinator is responsible for managing the initial contact between clients and an organization, such as a healthcare facility, law firm, or social services agency. They gather essential information from new clients, assess their needs, and ensure that all necessary documentation is completed. Their role is crucial in setting the tone for a positive client experience and ensuring that clients are directed to the appropriate services or professionals. They often work closely with other staff members to coordinate appointments and follow-ups, helping streamline the intake process and maintain accurate records.

What skills and qualifications are needed to thrive as a client intake coordinator?

To thrive as a Client Intake Coordinator, you need strong organizational skills, attention to detail, and experience with administrative processes, often supported by a background in customer service or healthcare administration. Familiarity with client management systems, electronic health records (EHR), and scheduling software is typically required. Excellent interpersonal communication, empathy, and problem-solving abilities help you build rapport with clients and coordinate efficiently with team members. These skills ensure accurate data collection, positive client experiences, and smooth onboarding processes essential for organizational success.

How does a client intake coordinator typically collaborate with other departments during the onboarding process?

A Client Intake Coordinator works closely with multiple departments, such as sales, legal, and operations, to ensure a smooth onboarding experience for new clients. This involves gathering essential information, clarifying client needs, and communicating requirements to relevant teams. Coordinators often act as a bridge, relaying updates and resolving any issues that arise during intake. Effective collaboration helps to prevent miscommunication, streamline workflows, and ensure that clients receive consistent, high-quality service from the start.

What are the most commonly searched types of Client Intake jobs in Alberta?

The most popular types of Client Intake jobs in Alberta are:

What cities in Alberta are hiring for Client Intake Coordinator jobs?

Cities in Alberta with the most Client Intake Coordinator job openings:

Client Intake Coordinator jobs near you
Infographic showing various Client Intake Coordinator job openings in Alberta as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 62% Physical, 4% Hybrid, and 34% Remote job distribution.

Intake Coordinator

Calgary, AB

Klopp Richards and Associates
See more jobs at Klopp Richards and Associatesexternal

Full-time

Re-posted 8 days ago

Job description

Job Description Our client is seeking a detail-oriented and highly organized Intake Coordinator to support the intake, tracking, and processing of legal orders, subpoenas, correspondence, and related documentation. This role is ideal for someone with experience in legal services, medical office administration, health information management, or handling confidential client or patient information. The successful candidate will be responsible for reviewing incoming communications, accurately logging information, coordinating with internal teams, and ensuring legal order documentation is processed in a timely and compliant manner.

Key Responsibilities: Receive and review incoming mail, faxes, emails, and voicemails from shared mailboxes or internal departments and determine the appropriate handling process. Log documentation into tracking systems or route materials to the appropriate department or mailbox to support timely processing. Enter identifying information for subpoenas and other legal orders into the appropriate systems to ensure accurate and complete intake records.

Support the tracking of legal orders and related inquiries by updating statuses, documenting incoming information, and notifying the assigned analyst of relevant updates in accordance with department processes and procedures. Escalate questions, discrepancies, and concerns related to legal orders to the Legal Service of Process Manager, as appropriate. Prepare and mail correspondence for legal orders addressed to an incorrect or invalid entity to notify the sender and support proper resubmission.

Complete vendor forms and supporting documentation required by local, state, and government agencies to facilitate payment of subpoena processing fees. Develop strong working relationships with internal and external contacts to address and resolve issues and concerns in a timely and professional manner. Perform other duties as assigned.

Qualification Requirements: Associate degree in legal studies or a related field, or an equivalent combination of training and experience in the legal field. Minimum of two years of related experience in legal services or a comparable administrative environment. Experience handling confidential customer, client, or patient information with a high level of discretion and accuracy.

Strong verbal, written, and interpersonal communication skills. Excellent organizational and time management skills with demonstrated attention to detail. Ability to work effectively in a team-oriented, fast-paced, multi-tasking environment.

Proficiency with Microsoft Office Suite and comfort working with tracking systems, shared mailboxes, and electronic documentation. Preferred Assets: Experience in a medical office administration environment. Certified Health Information Management (CHIM) designation.

Experience coordinating patient or client information. Previous exposure to legal intake, subpoenas, service of process, or legal order tracking. Please submit your resume to Angie at awisk@klopprichards.com if you have the relevant experience in legal services, administration, health information management, or handling confidential client or patient information quoting Job-5597

We thank all applicants in advance for their interest; however, only those selected for further consideration will be contacted.

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