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Catholic Executive Assistant Jobs in Michigan (NOW HIRING)

Trinityhealth

Mission Leader - Athens

Grand Rapids, MI · On-site

... the Catholic Identity Assessment (CIA). In addition, the Mission Leader collaborates with the ... assist in these functions as designated by MSP. Serves as an active member of Ministry executive ...

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Catholic Executive Assistant information

What is a Catholic executive assistant?

Catholic Executive Assistants are professionals who provide administrative and organizational support to leaders within Catholic organizations, such as churches, dioceses, or Catholic nonprofits. Their responsibilities include managing schedules, handling correspondence, organizing meetings, and maintaining records, often with a focus on supporting the mission and values of the Catholic Church. They may also coordinate special events, interact with parishioners or donors, and ensure that all activities align with Catholic teachings. Strong communication skills, discretion, and a deep understanding of Catholic practices are important in this role.

What does a Catholic executive assistant do?

In addition to managing calendars, communications, and logistics, a Catholic Executive Assistant often assists with faith-based projects, such as coordinating parish events, supporting ministry programs, or preparing materials for liturgical celebrations. This role requires sensitivity to the mission and values of the Catholic organization, as well as the ability to handle confidential information with discretion. Collaboration with clergy, staff, and volunteers is common, making strong interpersonal and organizational skills essential. Understanding Catholic traditions and terminology can greatly enhance your effectiveness and integration within the team.

What are the key skills and qualifications needed to thrive as a Catholic executive assistant?

To thrive as a Catholic Executive Assistant, you need excellent organizational skills, attention to detail, and a strong understanding of Catholic values and practices, often supported by relevant administrative experience and, ideally, familiarity with church operations. Proficiency in office software (like Microsoft Office Suite), calendar management tools, and sometimes church-specific systems (such as ParishSOFT) is typically required. Discretion, strong interpersonal communication, and a service-oriented attitude are crucial soft skills for supporting clergy or church leaders effectively. These skills and qualities are essential for ensuring smooth administrative operations, maintaining confidentiality, and upholding the mission and values of Catholic organizations.

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For Catholic Executive Assistant jobs in Michigan, the most frequently searched job titles are:

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The top searched job categories for Catholic Executive Assistant jobs in Michigan are:

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Catholic Executive Assistant jobs near you
Infographic showing various Catholic Executive Assistant job openings in Michigan as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 20% Part Time, 3% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant to the President/Rector

Detroit, MI • On-site

Archdiocese of Detroit
Religious Organizations • 201 - 500 employees
Learn more about Archdiocese of Detroitexternal

$26 - $32/hr

Full-time, Part-time

Posted 3 days ago

New

Job description

SACRED HEART MAJOR SEMINARY
Executive Assistant to the President/Rector
Full-Time Position
Hourly Range: $26 - $32
The Executive Assistant to the President/Rector provides comprehensive administrative, relational, and communication support to the President/Rector and assists with the effective operation of seminary functions. This position serves as a key point of coordination and communication, helping to foster a welcoming, professional, and mission-focused environment that promotes authentic discernment for priestly vocations and lay ministry.
ESSENTIAL DUTIES AND TASKS REQUIRED BY THIS JOB
  1. Understands and adheres to the mission, vision and values of Sacred Heart Major Seminary
  2. Receives office visitors, telephone calls, and e-mails, and communicates information as necessary.
  3. Processes mail, maintains office files, makes copies, and shreds appropriate documents.
  4. Handles office correspondence, including letter and memo processing.
  5. Creates, composes, and edits administrative correspondence, forms, and documents
  6. Sorts, organizes, and files institutional records in digital and physical formats in accordance with seminary policies and procedures
  7. Responsible for scheduling and maintaining multiple calendars
  8. Attends Board of Trustee’s meetings and prepares meeting minutes
  9. Arranges travel plans and itineraries.
  10. Maintains inventories of office supplies for the Seminary
  11. Responsible for reconciling and coordinating credit card expenses
  12. Handles all aspects of the US Postal stamp machine and billings
  13. Plans and schedules President/Rector meetings and correspondence
  14. Plans and coordinates SHMS events
  15. High level interdepartmental cooperation
  16. Responsible for inputting new seminarian student information in the Student Information System
  17. Handles confidential and sensitive documents
  18. Maintains and coordinates room requests (i.e., Chapel, Ward Library, Auditorium, Boardroom) and accommodations for overnight guests.
  19. Other duties as assigned.
QUALIFICATIONS
  1. Possesses an Associate’s Degree or better; three years of administrative experience or its equivalent.
  2. Demonstrates excellent organization, relational, and communication skills.
  3. Demonstrates strong computer skills, especially in the use of the Google Applications, Microsoft Word, Excel, Publisher, Power Point, and the capacity to become proficient in other applications, including student information systems.
  4. Demonstrates ability to maintain a high degree of confidentiality.
  5. Demonstrates commitment to supporting and advancing the mission of the Church and Sacred Heart Major Seminary.
ABOUT THE INSTITUTION
Founded in 1919, Sacred Heart Major Seminary is a Roman Catholic seminary consisting of a fully-accredited, four-year College of Liberal Arts, as well as a fully-accredited graduate School of Theology. The seminary primarily forms priests according to the Heart of Jesus Christ the Good Shepherd, and further, prepares priests, deacons, and lay ecclesial ministers, equipping them for the work of ministry in the New Evangelization. The institution has approximately 500 students, including individuals from other countries; most students are enrolled on a part-time basis.
Please submit resume and cover letter if interested:
Attention: Martin Vucinaj, Director of Finance/Treasurer
Email: Vucinaj.martin@shms.edu
Mail: Sacred Heart Major Seminary
Attn: Martin Vucinaj
2701 Chicago Blvd.
Detroit, MI 48206
Start Date: September 30 or sooner (negotiable)
The deadline for applications is September 30. Applications received after September 30 will be reviewed only if the position has not been filled.
Sacred Heart Major Seminary is an Equal Opportunity Employer and considers all candidates for employment equally regardless of age, color, national origin, race, sex, disability status, protected veteran status, or any other characteristic protected by law.

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