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Case File Manager Jobs in Tulsa, OK (NOW HIRING)

Key People Key Positions

Case Manager

Tulsa, OK

$24/hr

Manage and maintain accurate case files, records, and documentation. * Review case information and supporting documentation for accuracy and completeness. * Enter, track, and update case information ...

Panagopoulos Law PLLC

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Legal Assistant with Medical Billing Experince

Tulsa, OK · On-site

$18 - $24/hr

The Legal Assistant with Medical Billing Experience supports a small legal team by managing case files and handling medical insurance appeals. This role involves working closely with the Legal ...

Addison Group

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

Addison Group

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

Addison Group

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

Addison Group

Paralegal

Tulsa, OK · On-site

$48K/yr

You will handle case management from inception through trial, ensuring that all discovery, document ... Maintain an "always-trial-ready" status for case files, ensuring that exhibits, chronologies, and ...

Addison Group

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

Rodolf & Todd

Legal Secretary

Tulsa, OK · On-site

$22.50 - $26.50/hr

Handle correspondence, copy documents, and maintain electronic case files. * Manage dictation and prepare pleadings. * Book travel arrangements for out-of-state depositions. * Assist in managing ...

Rodolf & Todd

Legal Secretary

Tulsa, OK · On-site

$22.50 - $26.50/hr

Handle correspondence, copy documents, and maintain electronic case files. * Manage dictation and prepare pleadings. * Book travel arrangements for out-of-state depositions. * Assist in managing ...

Rodolf & Todd

Legal Secretary

Tulsa, OK · On-site

$22.50 - $26.50/hr

Handle correspondence, copy documents, and maintain electronic case files. * Manage dictation and prepare pleadings. * Book travel arrangements for out-of-state depositions. * Assist in managing ...

Robert Half

Administrative Assistant

Tulsa, OK · On-site

$23 - $28/hr

Manage and maintain case files from initial filing through final accounting and case closure * Review and analyze financial documents and case plans for accuracy and completeness * Review and process ...

LILYFIELD INC

Foster Care Tulsa FT

Tulsa, OK · On-site

$33K - $40K/yr

Manage and maintain appropriate case files per agency, and state policy * Recruit new families for the contract foster care program * Assist with event planning and coordination, including ...

State of Oklahoma

Rehabilitation Technician

Tulsa, OK · On-site

$38K/yr

Maintains files and transfers case records through management information system. * Performs tasks related to general office operations and reception duties based on office needs. Level Descriptor ...

State of Oklahoma

Rehabilitation Technician

Tulsa, OK · On-site

$38K/yr

... files and transfers case records through management information system. • Performs tasks related to general office operations and reception duties based on office needs. Level Descriptor Level I ...

State of Oklahoma

Rehabilitation Technician

Tulsa, OK · On-site

$38K/yr

Maintains files and transfers case records through management information system. Will also assist the Programs Manager with duties such as maintaining vehicle logs, maintaining inventory and ...

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All JobsCase File JobsCase File Manager JobsCase File Manager Jobs in Tulsa, OK

Case File Manager information

See Tulsa, OK salary details

$13

$23

$35

How much do case file manager jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for case file manager in Tulsa, OK is $23.06, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $25.05 per hour, depending on experience, location, and employer.

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Tulsa, OK?

For Case File Manager jobs in Tulsa, OK, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Tulsa, OK look for?

The top searched job categories for Case File Manager jobs in Tulsa, OK are:

What cities near Tulsa, OK are hiring for Case File Manager jobs?

Cities near Tulsa, OK with the most Case File Manager job openings:

Case File Manager jobs near you

Case Manager

Key People Key Positions

Tulsa, OK

$24/hr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 18 days ago

Job description

Case Manager
Pay Rate: $24/hr
 Hours: Monday–Friday, 8:00 AM–5:00 PM
 Location: Tulsa, OK

Position Summary
Key Personnel is seeking a Case Manager for a respected law firm in the Tulsa, OK area. The Case Manager will be responsible for coordinating case information, maintaining accurate records, reviewing documentation, tracking deadlines, and assisting with the day-to-day management of legal cases.

The ideal candidate is highly organized, detail-oriented, comfortable working with numbers and computer systems, and able to manage multiple priorities in a fast-paced legal environment. A paralegal or legal administrative background is ideal, but candidates with strong administrative, financial, data-entry, or case management experience will also be considered.

Case Manager Key Responsibilities
  • Manage and maintain accurate case files, records, and documentation.
  • Review case information and supporting documentation for accuracy and completeness.
  • Enter, track, and update case information in computer systems and databases.
  • Work with numbers, financial information, invoices, payments, damages, expenses, and other case-related calculations.
  • Track deadlines, appointments, follow-ups, and important case milestones.
  • Communicate with clients, attorneys, insurance companies, medical providers, and other involved parties.
  • Gather and organize documents and information needed for active cases.
  • Review records and identify missing or inconsistent information.
  • Prepare spreadsheets, reports, summaries, and other case-related documentation.
  • Assist attorneys and paralegals with case preparation and administrative tasks.
  • Maintain confidentiality of sensitive client and case information.
  • Monitor the status of assigned cases and follow up on outstanding items.
  • Prioritize multiple cases and assignments while meeting deadlines.
  • Utilize Microsoft Office and other computer systems to maintain accurate case information.
  • Assist with additional administrative and case management duties as needed.
Case Manager Qualifications
  • Previous case management, legal administrative, paralegal, insurance, medical, financial, or administrative experience preferred.
  • Paralegal or legal assistant experience is ideal but not required.
  • Strong computer skills and ability to learn new software and databases quickly.
  • Comfortable working with numbers, calculations, spreadsheets, and financial information.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time-management skills.
  • Ability to manage multiple cases and priorities simultaneously.
  • Strong written and verbal communication skills.
  • Professional and comfortable communicating with clients and legal professionals.
  • Ability to work independently while also functioning effectively as part of a team.
  • Strong problem-solving and critical-thinking skills.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Proficiency with Microsoft Word, Excel, Outlook, and other office software.
Preferred Qualifications
  • Paralegal experience
  • Legal assistant or law firm experience
  • Experience with case management or legal software
  • Experience working with financial records, damages, invoices, or calculations
  • Experience with electronic filing systems or document management systems
  • Familiarity with Oklahoma court procedures is a plus
  • document review.
  • Ability to manage confidential and sensitive information.
Key Personnel Benefits
While on Key Personnel’s payroll, you can access Key’s benefits package, including health, dental, vision, accident, critical illness, term life, short-term disability, PTO, and more!
Only qualified applicants will be contacted to make the best use of your time. Apply online at www.keyjobs.com today!
Key Personnel is an Equal Opportunity Employer.