ZipRecruiter

Log In

1

Case File Manager Jobs in Tucson, AZ (NOW HIRING)

Bass & Associates P.C.

Probate Case Manager

Tucson, AZ

$17.25 - $22.25/hr

The Probate Case Manager oversees accounts of deceased debtors to file and follow probate estate claims. Essential Functions * Contact courts, attorneys, family members of deceased debtors to locate ...

Bass & Associates P.C.

Probate Case Manager

Tucson, AZ · On-site

$17/hr

The Probate Case Manager oversees accounts of deceased debtors to file and follow probate estate claims. Essential Functions Contact courts, attorneys, family members of deceased debtors to locate ...

Theirc

Victim Services Caseworker

Tucson, AZ

This position is also responsible for assisting with programmatic and administrative tasks including case notes, case file management, and data collection. Major Responsibilities: * Provide ...

New

Old Pueblo Community Services

CASE MANAGER I

Tucson, AZ

$23.10 - $27.32/hr

Description Monday - Friday 8:00am - 5:00pm The Case Manager I is responsible for the engagement ... files in a confidential manner and in compliance with HIPAA standards. 11. Monitor clients ...

Old Pueblo Community Services

CASE MANAGER I

Tucson, AZ · On-site

$23.10 - $27.32/hr

Description Monday - Friday 8:00am - 5:00pm The Case Manager I is responsible for the engagement ... files in a confidential manner and in compliance with HIPAA standards. 11. Monitor clients ...

Old Pueblo Community Services

CASE MANAGER I

Tucson, AZ · On-site

$23.10 - $27.32/hr

Job Type Full-time Description Monday - Friday 8:00am - 5:00pm The Case Manager I is responsible ... files in a confidential manner and in compliance with HIPAA standards. 11. Monitor clients ...

genex

Medical Nurse Case Manager

Tucson, AZ · On-site

Performance is monitored daily by supervisors and/or branch managers. Serves as an intermediary to ... Maintains all case documents in files ensuring a comprehensive and detailed source of information ...

genex

Medical Nurse Case Manager

Tucson, AZ

Performance is monitored daily by supervisors and/or branch managers. Serves as an intermediary to ... Maintains all case documents in files ensuring a comprehensive and detailed source of information ...

Genex

Medical Nurse Case Manager

Tucson, AZ · On-site

... files ensuring a comprehensive and detailed source of information for all parties involved in the case. • Prepares detailed evaluation reports, as per account guidelines, and case recording ...

Endeavors

Case Manager/Intake Specialist

Tucson, AZ · On-site

The Case Manager/Intake Specialist is part of a multidisciplinary team who serves as the bridge ... Document detailed case notes, daily; maintain comprehensive client files as per Policies and ...

next page

Showing results 1-20

All JobsCase File JobsCase File Manager JobsCase File Manager Jobs in Tucson, AZ

Case File Manager information

See Tucson, AZ salary details

$14

$23

$36

How much do case file manager jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for case file manager in Tucson, AZ is $23.87, according to ZipRecruiter salary data. Most workers in this role earn between $19.76 and $25.91 per hour, depending on experience, location, and employer.

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Tucson, AZ?

For Case File Manager jobs in Tucson, AZ, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Tucson, AZ look for?

The top searched job categories for Case File Manager jobs in Tucson, AZ are:

What cities near Tucson, AZ are hiring for Case File Manager jobs?

Cities near Tucson, AZ with the most Case File Manager job openings:

Case File Manager jobs near you

Senior Case Manager - Trust & Probate

STERLING CASE MANAGEMENT & FIDUCIARIES OF ARIZONA, LLC

Tucson, AZ • On-site

Full-time

Re-posted 2 days ago

Job description

About Us

We are a fast-paced fiduciary and case management practice dedicated to providing high-quality trust administration, probate management, and client-centered services. Our team works collaboratively with attorneys, CPAs, beneficiaries, and families to ensure compliance, accuracy, and compassionate support throughout complex case lifecycles.

Position Summary

The Senior Case Manager – Trust & Probate plays a critical role in managing complex fiduciary cases from intake through final distribution and closure. This position oversees probate and trust administration, court reporting, tax coordination, and ALTCS-related matters while ensuring compliance with all legal, regulatory, and internal standards.

Key Responsibilities:

Probate & Trust Administration

- Oversee all probate and trust administration activities for accuracy, timeliness, and compliance

- Coordinate filings, documentation, and correspondence with internal teams

- Maintain proactive communication with beneficiaries and stakeholders

- Monitor deadlines for court filings, tax submissions, and distributions

- Prepare and support inventories, accountings, and status reports

- Maintain organized, audit-ready case files

Court Reporting & Compliance

- Prepare, review, and file court documents including petitions, inventories, and accountings

- Track court deadlines, hearings, and compliance requirements

- Ensure filings meet all court standards and regulations

- Coordinate with attorneys and internal teams for required documentation

- Track and implement court orders in a timely manner

Tax Coordination & Financial Oversight

- Ensure CPA engagement for each case

- Oversee timely filing of estate, fiduciary, and trust tax returns

- Collaborate with finance team on financial documentation and reporting

- Monitor tax obligations and identify potential risks

- Track completion of all tax-related deliverables

ALTCS & Special Needs Trust Management

- Prepare and submit ALTCS applications within required timelines

- Monitor client assets for eligibility compliance

- Coordinate documentation with internal teams and fiduciaries

- Manage eligibility status and anticipate compliance risks

- Support Special Needs Trust disbursement planning

Communication & Documentation

- Maintain consistent, clear communication with all stakeholders

- Return calls within two business days (same day when possible)

- Document all case activity accurately in case management systems

- Maintain organized records in compliance with internal policies

Timekeeping & Operational Standards

- Accurately track billable time (minimum 75% client-related activity)

- Complete billing and documentation within required deadlines

- Participate in case staffings and team meetings

Qualifications

- Bachelor’s degree in a related field or minimum of 3 years of relevant experience in probate, trust administration, fiduciary services, or legal environments

- Strong knowledge of court procedures, fiduciary responsibilities, and tax coordination

- Experience with ALTCS and Special Needs Trusts preferred

- Proficiency with case management systems (Clio, SharePoint preferred)

- Exceptional organizational and multitasking abilities

- Strong written and verbal communication skills

Core Competencies

- Attention to detail and regulatory compliance

- Proactive communication and accountability

- Strong judgment and risk awareness

- Effective time management

- Collaborative team leadership

- High level of professionalism and confidentiality