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Case File Manager Jobs in Pasadena, CA (NOW HIRING)

BD&J

File Clerk (Law Firm)

Los Angeles, CA · On-site

$20 - $25/hr

Responsibilities include: • Organize and maintain physical and electronic case files • Sort ... records management projects • Maintain confidentiality and handle all records in a HIPAA ...

Volunteers of America

Senior Case Manager

Los Angeles, CA · On-site

$26.68 - $28.08/hr

Audit case file on a regular basis for completeness and accuracy * Conducts crisis intervention as necessary * Assists case managers by identifying and coordinating a variety of available services ...

Volunteers of America

Senior Case Manager

Los Angeles, CA · On-site

$26.68 - $28.08/hr

Audit case file on a regular basis for completeness and accuracy * Review cases with Program Coordinator and Case Management Team * Assists case managers by identifying and coordinating a variety of ...

Volunteers of America

Senior Case Manager

Los Angeles, CA · On-site

$26.68 - $28.08/hr

Audit case file on a regular basis for completeness and accuracy * Review cases with Program Coordinator and Case Management Team * Assists case managers by identifying and coordinating a variety of ...

Volunteers of America

Senior Case Manager

Los Angeles, CA · On-site

$26.68 - $28.08/hr

Audit case file on a regular basis for completeness and accuracy * Review cases with Program Coordinator and Case Management Team * Assists case managers by identifying and coordinating a variety of ...

THE CAPITAL LAW FIRM PC

Case Manager

Los Angeles, CA · On-site

$33 - $50/hr

The Case Manager will play a critical role in managing case files and maintaining accurate ... File and organize case documents in accordance with legal standards and office procedures.

New

THE CAPITAL LAW FIRM PC

Case Manager

Los Angeles, CA · On-site

$33 - $50/hr

The Case Manager will play a critical role in managing case files and maintaining accurate ... File and organize case documents in accordance with legal standards and office procedures.

New

Career Consulting Partners

Case Manager

Sherman Oaks, CA · On-site

$35 - $45/hr

Manage case files, including intake, document collections, medical records, discovery responses, and case deadlines. * Monitor case progress and maintain detailed notes in the case management system.

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All JobsCase File JobsCase File Manager JobsCase File Manager Jobs in Pasadena, CA

Case File Manager information

See Pasadena, CA salary details

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How much do case file manager jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for case file manager in Pasadena, CA is $27.54, according to ZipRecruiter salary data. Most workers in this role earn between $22.79 and $29.90 per hour, depending on experience, location, and employer.

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Pasadena, CA?

For Case File Manager jobs in Pasadena, CA, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Pasadena, CA look for?

The top searched job categories for Case File Manager jobs in Pasadena, CA are:

What cities near Pasadena, CA are hiring for Case File Manager jobs?

Cities near Pasadena, CA with the most Case File Manager job openings:

Case File Manager jobs near you
Infographic showing various Case File Manager job openings in Pasadena, CA as of August 2026, with employment types broken down into 83% Full Time, 16% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $57,290 per year, or $27.5 per hour.

Senior Personal Injury Case Manager

YERUSHALMI LAW FIRM APC

Beverly Hills, CA • On-site

$30 - $49/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Job description

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

We are looking for a pre-litigation case manager with at least two years of experience to start working with our personal injury law firm.
We are growing very fast, and this job is perfect for someone with experience who wants to grow with us. This person must be detail-oriented and have experience in the following areas:
  • **MUST BE FLUENT IN SPEAKING, READING & WRITING SPANISH.
  • You must be able to handle all prelitigation aspects of a personal injury case file.
  • Medical Management
  • Handling, addressing, and replying to all case-related correspondences
  • Interview/set up appointments with prospective clients
  • Vast understanding of multiple spine surgeries
  • Experience with Traumatic Brain Injury and reading MRI results for the brain.
Job Type: Full-time
Pay: $30.00 - $49.00 per hour
Benefits:
  • 401(k)
  • Dental insurance
  • Employee discount
  • Free parking
  • Health insurance
  • Life insurance
  • Opportunities for advancement
  • Paid time off
  • Vision insurance
Schedule:
  • 8 hour shift
People with a criminal record are encouraged to apply
Education:
  • Bachelor's (Preferred)
Experience:
  • Personal injury law: 2 years (Required)
Work Location: In person