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Case File Manager Jobs in Oklahoma (NOW HIRING)

Provide ongoing case management and support to families not to exceed 22 foster homes and 20 foster ... Maintain case file records for both foster children and foster homes with compliance in all areas.

Paralegal

Tulsa, OK · On-site

$48K/yr

You will handle case management from inception through trial, ensuring that all discovery, document ... Maintain an "always-trial-ready" status for case files, ensuring that exhibits, chronologies, and ...

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

Legal Secretary

Tulsa, OK · On-site

$22.50 - $26.50/hr

Handle correspondence, copy documents, and maintain electronic case files. * Manage dictation and prepare pleadings. * Book travel arrangements for out-of-state depositions. * Assist in managing ...

Legal Secretary

Tulsa, OK · On-site

$22.50 - $26.50/hr

Handle correspondence, copy documents, and maintain electronic case files. * Manage dictation and prepare pleadings. * Book travel arrangements for out-of-state depositions. * Assist in managing ...

Legal Secretary

Tulsa, OK · On-site

$22.50 - $26.50/hr

Handle correspondence, copy documents, and maintain electronic case files. * Manage dictation and prepare pleadings. * Book travel arrangements for out-of-state depositions. * Assist in managing ...

Legal Secretary

Tulsa, OK · On-site

$38K - $52K/yr

Handle correspondence, copy documents, and maintain electronic case files. Manage dictation and prepare pleadings. Book travel arrangements for out-of-state depositions. Assist in managing large ...

Review incoming correspondence, save applicable information, execute data entry, and maintain up-to-date case files in our Case Management Software (Litify) * Work closely with Attorneys to discuss ...

Review incoming correspondence, save applicable information, execute data entry, and maintain up-to-date case files in our Case Management Software (Litify) * Work closely with Attorneys to discuss ...

Administrative Assistant

Tulsa, OK · On-site

$23 - $28/hr

Manage and maintain case files from initial filing through final accounting and case closure * Review and analyze financial documents and case plans for accuracy and completeness * Review and process ...

Legal Advocate

Perkins, OK · On-site

$46K - $61K/yr

Highly organized with strong skills in maintaining accurate records and managing case files. * Strong verbal and written communication skills, able to clearly convey complex legal information to ...

Showing results 41-60

Case File Manager information

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Oklahoma?

For Case File Manager jobs in Oklahoma, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Oklahoma look for?

The top searched job categories for Case File Manager jobs in Oklahoma are:

What cities in Oklahoma are hiring for Case File Manager jobs?

Cities in Oklahoma with the most Case File Manager job openings:

Infographic showing various Case File Manager job openings in Oklahoma as of June 2026, with employment types broken down into 86% Full Time, 12% Part Time, and 2% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution.

Family Specialist - Enid

Enid, OK • On-site

$39K/yr

Full-time

Medical, Life, Retirement, PTO

Re-posted yesterday


Job description

Join Our Mission. Change a Life.
Now Hiring: Family Specialist - Enid, OK
Starting Pay: $39,000.00 + Full Benefits | Full-Time | Faith-Based Nonprofit


AtCircle of Care, we believe that every child deserves a safe and loving home - and every family deserves support. We're looking for a passionate Family Specialists to help recruit, develop, provide case management and support to foster families in Enid and surrounding area. If you're driven by purpose, fueled by compassion, and committed to making a difference in the lives of children and families - this is your moment.


Your Impact: What You'll Do

  • Recruit and support foster families through presentations, focus groups, and one-on-one engagement
  • Partner with local churches, schools, and community groups to raise awareness
  • Provide ongoing case management and support to families not to exceed 22 foster homes and 20 foster children in person
  • Act as a liaison with DHS and ensure all licensing and documentation requirements are met
  • Travel within your assigned region (approx. 25%) using your personal vehicle
  • Collaborate with a passionate team of child advocates
  • Attend monthly in person home visits (daytime and evenings) in coordination of the foster families' schedules.
  • Maintain case file records for both foster children and foster homes with compliance in all areas.
  • Attend placements of children in foster homes including evenings and weekends.
  • Attend family meetings and serve in an interdisciplinary role working with DHS case workers and other professionals involved in the case.
  • Assist foster parents in writing court reports and attend court hearings to advocate for the child and the foster parents.


Who You Are

  • A strong communicator who builds trust easily
  • Strong case management skills
  • Detail-oriented, organized, and self-motivated
  • Open to learning, flexible, open to feedback
  • Committed to Christ-centered service and passionate about the mission of foster care


What You Bring

Required:

  • Bachelor's degree in Social Work or a related social services field
  • 2+ years of experience in a social service or case management role
  • Valid Oklahoma driver's license and reliable transportation
  • Ability to work a flexible schedule including evenings and weekends
  • Ability to pass background check, pre-employment drug screening, and physical
  • Minimum age 21 years old


Why Work With Us?

  • $39,000.00 starting salary
  • 100% employer-paid health insurance
  • 403(B) with up to 6% employer match
  • Generous paid time off including vacation, sick leave, birthday, holidays, and parental leave
  • Mission-driven work in a supportive, faith-based environment
  • Local impact - serve your community while growing professionally


How to Apply

Submit your resume, cover letter, and application (found at www.circleofcare.org).

Circle of Care is an equal opportunity employer and a proud drug-free workplace.