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Case File Manager Jobs in Oklahoma (NOW HIRING)

Addison Group

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

Addison Group

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

Addison Group

Paralegal

Tulsa, OK · On-site

$60K - $70K/yr

Organize and maintain case files, both physical and electronic * Manage attorney calendars, schedule client meetings, court dates, and deadlines * File documents with courts (e-filing and in-person ...

LILYFIELD INC

Foster Care Tulsa FT

Tulsa, OK

$33K - $40K/yr

Manage and maintain appropriate case files per agency, and state policy * Recruit new families for the contract foster care program * Assist with event planning and coordination, including ...

Addison Group

Legal Secretary

Oklahoma City, OK · On-site

$50K - $52K/yr

Manage attorney calendars, court appearances, filing deadlines, and case schedules. * Maintain and organize case files, exhibits, and litigation-related records. * Assist with document production, e ...

Addison Group

Legal Secretary

Oklahoma City, OK · On-site

$50K - $52K/yr

This opportunity is ideal for a legal professional who has prior litigation experience and is comfortable managing court deadlines, legal filings, and case documentation in a fast-paced environment.

Addison Group

Receptionist-Legal Assistant

Tulsa, OK · On-site

$18 - $20/hr

Organize and maintain both paper and electronic client files. * Manage case documents using electronic database systems and litigation support software, including Smokeball. * Prepare witness and ...

State of Oklahoma

Rehabilitation Technician

Arapaho, OK · On-site

$38K/yr

... files and transfers case records through management information system. • Performs tasks related to general office operations and reception duties based on office needs. Level Descriptor Level I ...

State of Oklahoma

Rehabilitation Technician

Chickasha, OK · On-site

$38K/yr

... files and transfers case records through management information system. • Performs tasks related to general office operations and reception duties based on office needs. Level Descriptor Level I ...

State of Oklahoma

Rehabilitation Technician

Tulsa, OK · On-site

$38K/yr

Maintains files and transfers case records through management information system. * Performs tasks related to general office operations and reception duties based on office needs. Level Descriptor ...

State of Oklahoma

Rehabilitation Technician

Tulsa, OK · On-site

$38K/yr

Maintains files and transfers case records through management information system. Will also assist the Programs Manager with duties such as maintaining vehicle logs, maintaining inventory and ...

State of Oklahoma

Rehabilitation Technician

Enid, OK · On-site

$38K/yr

Maintains files and transfers case records through management information system. * Performs tasks related to general office operations and reception duties based on office needs. Level Descriptor ...

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All JobsCase File JobsCase File Manager JobsCase File Manager Jobs in Oklahoma

Case File Manager information

What is a case file manager?

Case file managers are professionals responsible for organizing, maintaining, and tracking case files and related documents for organizations such as law firms, government agencies, or social services. They ensure that all case information is accurate, up-to-date, and easily accessible to authorized personnel. Their role often involves managing both physical and digital files, coordinating with team members, and ensuring compliance with privacy laws and organizational guidelines.

What are the key skills and qualifications needed to thrive as a case file manager, and why are they important?

To thrive as a Case File Manager, you need strong organizational skills, attention to detail, and typically a background in administration or records management. Familiarity with case management software, document management systems, and sometimes certifications in records management are important. Excellent communication, discretion, and the ability to multitask help you effectively coordinate with stakeholders and maintain confidentiality. These skills ensure accurate, efficient case processing and secure handling of sensitive information, which are vital for legal, compliance, and operational success.

What are some common challenges faced by case file managers, and how can they be addressed?

Case File Managers often handle large volumes of sensitive documents, requiring meticulous attention to detail and strong organizational skills. One common challenge is maintaining accurate and up-to-date records while managing tight deadlines. Effective use of case management software, clear communication with legal and administrative teams, and ongoing training in data security practices can help address these challenges. Additionally, prioritizing tasks and developing efficient filing systems are crucial for staying on top of workload demands in this role.

What is the difference between Case File Manager vs Paralegal?

AspectCase File ManagerParalegal
CredentialsHigh school diploma or equivalent; some roles may require certifications in records managementAssociate's degree or paralegal certificate
Work EnvironmentLegal offices, courts, or law firms, managing case files and recordsLegal offices, assisting attorneys with case preparation and research
Primary ResponsibilitiesOrganizing, maintaining, and retrieving case files and documentsLegal research, drafting documents, and supporting attorneys
Industry UsageCommonly used in law firms, courts, and legal departmentsWidely used in legal settings alongside attorneys and legal staff

The main difference between a Case File Manager and a Paralegal lies in their focus and responsibilities. A Case File Manager primarily handles organizing and maintaining case records, while a Paralegal provides broader legal support, including research and document drafting. Both roles are essential in legal environments but serve distinct functions.

How hard is it to become a case file manager?

Becoming a case file manager typically requires strong organizational skills, attention to detail, and familiarity with case management software. Many positions prefer candidates with a high school diploma or equivalent, and some roles may require relevant experience or certifications in case management or related fields.

How much do case file managers make in the US?

In the US, case file managers typically earn a median annual salary of around $40,000 to $55,000, depending on experience, location, and employer. Salaries can vary based on the industry, certifications, and whether the role involves administrative or specialized tasks.

Is case file management a stressful job?

Case file management can be stressful due to the need for accuracy, organization, and meeting deadlines. It often involves handling sensitive information and requires attention to detail, which can contribute to work-related stress, especially in high-pressure environments or with heavy workloads.

What qualifications do you need to be a case file manager?

A case file manager typically needs a high school diploma or equivalent, with some roles preferring post-secondary education in fields like criminal justice, social work, or administration. Strong organizational skills, attention to detail, and experience with record-keeping or case management software are important qualifications. Certifications in case management or related areas can enhance job prospects.

What are popular job titles related to Case File Manager jobs in Oklahoma?

For Case File Manager jobs in Oklahoma, the most frequently searched job titles are:

What job categories do people searching Case File Manager jobs in Oklahoma look for?

The top searched job categories for Case File Manager jobs in Oklahoma are:

What cities in Oklahoma are hiring for Case File Manager jobs?

Cities in Oklahoma with the most Case File Manager job openings:

Case File Manager jobs near you
Infographic showing various Case File Manager job openings in Oklahoma as of June 2026, with employment types broken down into 86% Full Time, 12% Part Time, and 2% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution.

Paralegal

Addison Group

Tulsa, OK • On-site

$60K - $70K/yr

Contractor

Medical, Dental, Vision, Retirement

Re-posted 2 days ago

Job description

Job Title: Paralegal

Location: Tulsa, OK

Job Type: Direct Hire

Pay: $60,000-70,000 per year

Benefits: This position is eligible for health, dental, vision, and 401K

About Our Client:

Addison Group frequently partners with professional organizations across the Tulsa area. This position is posted because we're building a pool of reliable, polished candidates who are ready to step in and represent our clients with professionalism and a great attitude.

Position Summary

The Paralegal provides essential legal and administrative support to attorneys by conducting legal research, drafting documents, managing case files, and assisting with trial preparation. This role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced legal environment.

Key Responsibilities

  • Draft, review, and proofread legal documents including pleadings, motions, contracts, discovery responses, and correspondence
  • Conduct legal research using online databases and other resources
  • Organize and maintain case files, both physical and electronic
  • Manage attorney calendars, schedule client meetings, court dates, and deadlines
  • File documents with courts (e-filing and in-person as required)
  • Communicate professionally with clients, court personnel, and opposing counsel
  • Assist with trial preparation, including preparing exhibits and trial notebooks
  • Track billable time and assist with client invoicing when applicable
  • Ensure compliance with court rules and legal procedures
  • Maintain confidentiality of all client and firm information

Qualifications

  • 2-5 years of experience in a law firm or legal setting
  • Strong written and verbal communication skills
  • Proficiency with legal software, case management systems, and Microsoft Office
  • Excellent organizational skills and attention to detail
  • Ability to prioritize tasks and manage deadlines effectively