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Employer: Stetson University

Salary: Depends on Qualifications

Location: Gulfport, FL

Job Type: Full-Time Staff

Division: College of Law | Vice Dean

Department: Office of Student Affairs - COL

Opening Date: 05/26/2026

FLSA: Non-Exempt

Bargaining Unit: N/A

Position Summary: The Administrative Support I serves as the primary administrative and reception point of contact for Accessibility Resources. This position provides essential operational, clerical, and student-facing support to ensure timely, confidential, and compliant delivery of disability-related services within the College of Law.

Essential Duties and Responsibilities: Employment duties include, but are not limited to:

• Serve as the front-line receptionist for Accessibility Resources, providing courteous, professional, and inclusive customer service
• Monitor the ADA email inbox and calendar; respond to general inquiries and route complex matters to Accessibility Team members as appropriate
• Assist students with MPRE and bar exam accommodation history forms and documentation as needed.
• Schedule appointments, manage calendars, and coordinate office coverage
• Maintain secure and confidential student records and files
• Provide testing support, including proctor scheduling and assistance, and preparation of testing materials and equipment
• Manage testing rooms, including securing exam materials, signage, equipment readiness, and general upkeep
• Perform accurate data entry related to student accommodations and records within software systems and databases, in collaboration with institutional partners
• Process and track purchase requests & invoices, including contracted services such as captioning, transcription, and ASL interpreting
• Manage office supply inventory, auxiliary aid inventory and ensure execution of required user license agreements
• Maintain accessibility compliance logs and submit facilities work orders as needed
• Prepare and distribute correspondence as directed, including mail processing and internal communications
• Notify faculty of accommodations granted in their courses
• Record and maintain notes from interoffice meetings
• Perform general administrative tasks including filing, copying, answering phones, and posting announcements
• Update standard operating procedures manual
• Foster a collaborative, respectful, and service-oriented work environment
• Perform other duties as assigned

Required Knowledge, Skills, and Abilities: The knowledge, skills, and abilities for this role include:

• Demonstrated administrative or clerical experience; experience in an educational setting preferred
• Strong organizational skills with the ability to prioritize, multitask, and exercise sound judgment
• Ability to adapt to changing priorities, deadlines, and operational needs
• Excellent attention to detail and follow-through
• Ability to handle sensitive and confidential information with discretion
• Strong written and verbal communication skills
• Ability to work effectively in a fast-paced, student-centered environment as a positive team member
• Commitment to advancing diversity, equity, inclusion, and accessibility
• Willingness to work occasional evenings or weekends · Ability to support and uphold the University's Mission and Values in their role

Computer Skills: Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, & Teams), Argos, Banner, Examplify, Canvas, & Symplicity's Accommodate

Required Qualifications: This position requires:

• High School diploma required. A.A./A.S. degree strongly preferred
• One to three years of clerical experience is required; executive experience preferred
• Demonstrated interest in working within a university environment committed to inclusive excellence, collaboration, and community engagement

Work Environment: Work duties performed primarily in temperature-controlled office, with frequent customer and student body interaction. Lifting occasionally up to 20 lbs. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.

This position is benefit eligible. Stetson University offers a variety of benefits for our full-time employees including comprehensive Medical, Dental, and Vision insurance, employer paid life and disability insurance, generous leave and holiday benefits, employer retirement contributions, tuition waivers for employees and eligible dependents, and others. All employees are also eligible to enjoy our Hatter Perks which include a variety of discounts and special privileges within our community. Please visit our employee benefits webpage for more information.