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Capacity Planning Specialist Jobs (NOW HIRING)

Crane Solutions LLC

GENERAL DESCRIPTION The Capacity Planning Specialist, Ground is accountable for putting a qualified carrier under every assigned ground shipment and for the appointment and dispatch structure that ...

Crane Worldwide Logistics LLC

GENERAL DESCRIPTION The Capacity Planning Specialist, Ground is accountable for putting a qualified carrier under every assigned ground shipment and for the appointment and dispatch structure that ...

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Capacity Planning Specialist information

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$31K

$71.1K

$111.5K

How much do capacity planning specialist jobs pay per year?

As of Sep 14, 2026, the average yearly pay for capacity planning specialist in the United States is $71,119.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $86,000.00 per year, depending on experience, location, and employer.

What does a capacity planning specialist do?

A Capacity Planning Specialist is responsible for analyzing an organization's production or service capabilities and ensuring that resources—such as staff, equipment, and facilities—are used efficiently to meet current and future demands. They forecast workload, assess resource requirements, and develop strategies to optimize operations, prevent bottlenecks, and support business growth. Their work often involves data analysis, collaboration with other departments, and the use of specialized planning tools and software.

How does a capacity planning specialist typically collaborate with other departments to ensure accurate forecasting?

A Capacity Planning Specialist works closely with departments such as Operations, Sales, and Finance to gather data on projected demand, resource availability, and business objectives. Regular meetings and data-sharing sessions are common, allowing the specialist to align capacity forecasts with changing business needs and market trends. Effective communication and cross-functional teamwork are essential to anticipate bottlenecks, adjust plans proactively, and ensure that resources are allocated optimally. This collaborative approach helps organizations meet performance targets while minimizing costs and downtime.

What are the key skills and qualifications needed to thrive as a capacity planning specialist, and why are they important?

To thrive as a Capacity Planning Specialist, you need strong analytical skills, a background in operations or supply chain management, and typically a bachelor’s degree in business, engineering, or a related field. Familiarity with forecasting software, ERP systems, and advanced Excel skills are commonly required, along with certifications like APICS CPIM or Six Sigma. Excellent communication, problem-solving abilities, and attention to detail help you collaborate with cross-functional teams and adapt to shifting business needs. These skills are crucial for ensuring optimal resource allocation, balancing supply and demand, and supporting an organization’s operational efficiency.

What is the difference between Capacity Planning Specialist vs Production Planner?

AspectCapacity Planning SpecialistProduction Planner
Primary FocusAnalyzing and forecasting capacity needs to optimize resourcesScheduling and coordinating production activities to meet demand
Required SkillsData analysis, forecasting, resource managementProduction scheduling, inventory management, coordination
Work EnvironmentManufacturing, supply chain, logisticsManufacturing, production facilities
CertificationsSupply chain, operations management certifications often preferredProduction planning certifications may be beneficial

While both roles are vital in manufacturing and supply chain operations, the Capacity Planning Specialist focuses on analyzing capacity needs and forecasting future requirements, whereas the Production Planner concentrates on scheduling and executing production plans to meet current demand.

What cities are hiring for Capacity Planning Specialist jobs?

Cities with the most Capacity Planning Specialist job openings:

What are popular job titles related to Capacity Planning Specialist jobs?

For Capacity Planning Specialist jobs, the most frequently searched job titles are:

Infographic showing various Capacity Planning Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $71,119 per year, or $34.2 per hour.

Capacity Planning Specialist

Houston, TX • On-site

Crane Worldwide Logistics
Transportation and Warehousing • 1 - 5K employees
Learn more about Crane Worldwide Logisticsexternal

Full-time

Medical, Dental, Vision, PTO

Posted 18 days ago

Crane Worldwide Logistics rating

7.5

Company rating: 7.5 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

Job description

Multiple shifts are available, including day, evening/night, and weekend shifts.
Shift AMon-Fri 0600-1500 or 1000-1900
Shift BTues-Thurs 1800-0700
Shift CFri-Sun 1800-0700
Shift DSat-Sun 0600-1900 & Mon 1800-0700
GENERAL DESCRIPTION
The Capacity Planning Specialist, Ground is accountable for putting a qualified carrier under every assigned ground shipment and for the appointment and dispatch structure that surrounds it. Working primarily in Descartes Aljex, with Open Dock for appointments and MacroPoint for tracking, the Capacity Planning Specialist sources and confirms coverage, completes dispatch, books pickup and delivery appointments, and ensures tracking is live before the truck moves. Through transit the role monitors ETAs against committed appointment windows and posts the milestones that drive downstream status. After delivery, the Capacity Planning Specialist closes the cost side of the file - auditing and confirming final carrier charges in Aljex and posting the final carrier charge note that releases the file for revenue reconciliation and billing. The role is measured on coverage speed, appointment integrity, carrier performance, and cost accuracy.
Essential Job Functions
Carrier Sourcing, Coverage & Dispatch
  • Monitor the Open Shipments board in Aljex for shipments assigned to the capacity planning queue and work them in order of pickup urgency.
  • Execute the carrier confirmation process - source capacity from the approved carrier pool, confirm rate, equipment type, and driver availability against the shipment requirements.
  • Confirm coverage in Aljex, recording carrier, rate, equipment, and driver detail so the file reflects committed capacity rather than a verbal hold.
  • Complete the dispatch process and update Aljex with the Dispatch milestone.
  • Confirm the shipment is synced with MacroPoint so tracking is live before the carrier arrives for pickup.
  • Verify carrier compliance requirements are satisfied before dispatch, including any program-specific vetting, equipment, or driver-team conditions.

Appointment Creation & Change Management
  • Create Open Dock appointments for both pickup and delivery within the required service windows.
  • Update Aljex with appointment times and reference numbers so all downstream teams work from a single source of truth.
  • Add the delivery appointment note, including the final carrier charge (FCC) reference, so it is visible on the home page board.
  • When a customer or site moves a pickup or delivery date, update Aljex and notify the Outbound Specialist so the corresponding TMF fields are corrected.
  • Route appointment confirmations that require customer agreement through the Operational Account Manager rather than negotiating directly with the customer.
  • Rebook and re-sequence appointments when coverage, transit, or warehouse capacity changes, and communicate the revised plan to the affected specialist.

In-Transit ETA Monitoring & Milestones
  • Monitor ETA lookups in MacroPoint against the committed pickup and delivery appointment windows.
  • Update the Aljex milestone "Arrived PU" on arrival at the pickup location, which triggers Loading status.
  • Identify at-risk appointments early and alert the Outbound or Inbound Specialist and the Operations Supervisor before the window is missed.
  • Hold carriers accountable to tracking compliance; pursue and document check calls when automated tracking is unavailable.

Cost Confirmation & File Audit
  • Complete the final file audit and confirm final carrier charges in Aljex within 24 hours, initiated once the shipment reaches Delivered status.
  • Validate accessorials, detention, layover, and any rate exceptions against carrier documentation before confirming final charges.
  • Post the FCC note so the Inbound Specialist can reconcile revenue and cost and release the file to billing without delay.
  • Resolve carrier rate and charge disputes before the file is billed, escalating unresolved commercial issues to the Capacity Manager.

Escalation, Carrier Performance & Shift Discipline
  • Escalate capacity shortfalls, no-coverage situations, and lanes without an available qualified carrier to the Capacity Manager as soon as they are identified.
  • Escalate carrier service failures - late or missed pickups, no-shows, equipment problems, tracking non-compliance - and drive corrective action with the carrier.
  • Escalate consolidation opportunities identified on the open shipments board to the Operational Account Manager, Operations Supervisor, and Capacity Manager via Teams before duplicate coverage is committed.
  • Escalate security concerns involving carrier, driver, equipment, or chain of custody to the GSOC Security Team and management immediately.
  • Escalate systemic and tooling gaps (rate reference limitations, appointment tool defects, milestone or reason-code mismatches between systems) to the Program Manager.
  • Maintain consistent milestones and reason codes across Aljex and TMF, and complete the shift handover checklist so uncovered loads and pending appointments transfer cleanly between shifts.

Physical Requirements
  • Talking, hearing and using hands to operate a computer keyboard, mouse and other computer components
  • Vision abilities required by this job include close vision and the ability to adjust focus

Preferred Skills
  • Experience with dock scheduling platforms (Open Dock) and real-time visibility tools (MacroPoint, Tive).
  • Experience managing a dedicated or vetted carrier pool for a high-value or security-sensitive program.
  • Understanding of accessorial, detention, and layover structures and how they affect file margin.
  • Familiarity with cross-border and specialized handling requirements.
  • Commercial judgment on when to pay up for coverage versus escalate for a service decision.
  • Detail-oriented with strong organizational and multitasking ability across a high-volume board.

Education & Experience
  • High school diploma or equivalent; associate's or bachelor's degree in logistics, supply chain, or a related field preferred.
  • 2-4 years of experience in carrier procurement, dispatch, truckload brokerage, or capacity planning.
  • Demonstrated ability to source and confirm capacity under time pressure and to negotiate rates within defined guidelines.
  • Hands-on experience with a brokerage or transportation management system; direct experience with Descartes Aljex strongly preferred.
  • Working knowledge of US domestic ground freight modes (FTL, LTL, intermodal), equipment types, transit times, and hours-of-service constraints.
  • Familiarity with carrier qualification and compliance fundamentals, including authority, insurance, and safety rating review.
  • Strong verbal and written communication skills for negotiating with carriers and coordinating with internal teams.
  • Proficiency in Microsoft Office (Excel, Outlook) and Microsoft Teams.

CERTIFICATIONS AND LICENSES
  • Professional certification may be required in some areas.

WHY SHOULD YOU WORK FOR CRANE?
At Crane, we believe in providing our employees with excellent benefits at a Great Place to Work.
We offer:
  • Quarterly Incentive Plan
  • 136 hours of Paid Time Off which equals 17 days for the year, that can be used for Sick Time or for Personal Use
  • Excellent Medical, Dental and Vision benefits
  • Tuition Reimbursement for education related to your job
  • Employee Referral Bonuses
  • Employee Recognition and Rewards Program
  • Paid Volunteer Time to support a cause that is close to your heart and contributes to our communities
  • Employee Discounts
  • Wellness Incentives that can go up to $100 per year for completing challenges, in addition to a discount on contribution rates

Come join the leader in logistics and take your career in the right direction.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
This position requires the final candidate to successfully pass an E-Verify Check.
More Information: http://www.dhs.gov/e-verify
Company benefits are contingent upon meeting eligibility requirements and plan conditions.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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