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Calendar Coordinator Jobs (NOW HIRING)

Cocca & Cutinello, LLP

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Calendar Coordinator/Legal Assistant

Morristown, NJ · On-site

$40K - $65K/yr

Cocca & Cutinello LLP is offering a full-time role for a Calendar Coordinator/Legal Assistant in Morristown, NJ. Day-to-day tasks include running our litigation calendar, saving eCourts filings, and ...

Robert Half

Administrative Coordinator

Greenville, SC · On-site

$17.10 - $19.80/hr

... and calendar coordination to help maintain smooth daily operations. • Rotate between front desk and back-office tasks as needed, providing flexible support across the workplace. • Previous ...

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GH Cranes

Office Coordinator

Terrell, TX · On-site

$20 - $35/hr

Manage scheduling and calendar coordination for team members * Facilitate effective internal and external communication * Perform accurate data entry and maintain office records * Support ...

Chartwell Law

Calendar Clerk

Red Bank, NJ

$55K - $60K/hr

Description The Calendar Clerk is responsible for maintaining accurate and up-to-date court ... This role involves docketing conferences, motions, trials, and orders, as well as coordinating ...

Robert Half

Development Coordinator

Santa Barbara, CA · On-site

$23.75 - $27.50/hr

The role combines calendar coordination, event support, donor-related administration, and responsive front-line communication in a mission-driven environment. Responsibilities: • Manage daily ...

Chartwell Law

Calendar Clerk

Red Bank, NJ

$55K - $60K/yr

This role involves docketing conferences, motions, trials, and orders, as well as coordinating ... Answer inquiries related to calendar events * Answer inquiries related to court rules * Review ...

Chartwell Law Offices LLP

Calendar Clerk

Red Bank, NJ · On-site

$55K - $60K/yr

This role involves docketing conferences, motions, trials, and orders, as well as coordinating ... Answer inquiries related to calendar events * Answer inquiries related to court rules * Review ...

Robert Half

Administrative Coordinator

Sunnyvale, CA · On-site

$16.63 - $19.25/hr

... calendar coordination, and communication management for program operations. • Respond to inbound calls and inquiries professionally, directing requests and sharing updates with relevant staff and ...

Castle Group

Marketing Coordinator

Plantation, FL · On-site

$40K - $55K/yr

The Marketing Coordinator does not own strategy but plays a critical role in enabling those ... Sending calendar invitations and reminders * Logging updates and submitting invoices for payment

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Calendar Coordinator information

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How much do calendar coordinator jobs pay per hour?

As of Jun 17, 2026, the average hourly pay for calendar coordinator in the United States is $26.29, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $33.17 per hour, depending on experience, location, and employer.

What are some common challenges faced by Calendar Coordinators, and how can they be managed effectively?

Calendar Coordinators often manage multiple schedules, meetings, and events for busy executives or teams, which can lead to overlapping appointments and last-minute changes. Effective time management, attention to detail, and strong communication skills are key to navigating these challenges. Utilizing advanced calendar tools, setting clear priorities, and proactively confirming appointments with stakeholders can help ensure smooth coordination. Building strong relationships with team members also allows for more efficient handling of conflicts and urgent requests.

What are Calendar Coordinators?

Calendar Coordinators are professionals responsible for managing and organizing schedules, appointments, and events for individuals or organizations. They ensure that all calendar entries are up-to-date, prevent scheduling conflicts, and often coordinate meeting logistics. Their role may involve communicating with multiple stakeholders, sending reminders, and keeping detailed records of scheduled activities. Calendar Coordinators are essential for maintaining efficient workflows and ensuring that important deadlines and events are not missed.

What are the key skills and qualifications needed to thrive as a Calendar Coordinator, and why are they important?

To thrive as a Calendar Coordinator, you need exceptional organizational skills, attention to detail, and experience with scheduling or administrative support, often backed by a high school diploma or equivalent. Familiarity with calendar management tools like Microsoft Outlook, Google Calendar, and scheduling software is typically required. Strong communication, time management, and problem-solving abilities help you effectively coordinate appointments and manage last-minute changes. These skills are crucial to ensuring seamless scheduling, minimizing conflicts, and supporting efficient operations for teams or executives.

What is the difference between Calendar Coordinator vs Event Planner?

AspectCalendar CoordinatorEvent Planner
Primary RoleManaging and maintaining schedules and appointmentsPlanning, organizing, and executing events
Required SkillsScheduling, organization, communicationCreativity, logistics, vendor management
Work EnvironmentOffices, administrative settingsEvent venues, client sites
CertificationsTypically none or administrative certificationsEvent planning certifications often preferred

While both roles involve organization and coordination, a Calendar Coordinator primarily manages schedules and appointments, whereas an Event Planner focuses on designing and executing events. The roles often overlap in scheduling tasks, but their core responsibilities and environments differ significantly.

What job categories do people searching Calendar Coordinator jobs look for? The top searched job categories for Calendar Coordinator jobs are:
Calendar Coordinator jobs near you
Infographic showing various Calendar Coordinator job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 82% Full Time, 14% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $54,677 per year, or $26.3 per hour.

Judicial Calendar Coordinator

County of Bucks

Doylestown, PA • On-site

$28/hr

Full-time

Posted 5 days ago

Job description

COUNTY OF BUCKS
JOB TITLE:
Judicial Calendar Coordinator
JOB CODE:
0958
DEPARTMENT:
Main Courts
UNION:
96
FLSA STATUS:
Non-Exempt
GRADE:
POSITION SUMMARY:
This position provides confidential administrative support services in the Office of Court Administration. Answers high volume email, fax, telephone and walk-in requests. Also handles inquiries about case status regarding all matters scheduled with the court i.e. trials, formal arraignments, sentencing's, probation/parole violations, summary appeals, license suspensions, fugitive hearings, arbitrations, miscellaneous criminal/civil hearings, non-jury/ jury trials, drug court, veteran's court, youthful offender program, ARD court, ARD violations, parole denial conferences, and bench warrant purge hearings.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
  • Receives all Omnibus Praecipes for Arbitration (civil cases with demand for damages less than $50,000) filed with the Bucks County Prothonotary's Office and reviews each for accuracy in accordance with the Bucks County Rules.
  • Returns all deficient Praecipes to filing parties for corrections.
  • Prepares a comprehensive list of cases for Arbitration and mails it to all litigants, attorneys, and pro se parties. Grants and/or denies all arbitration date continuance requests.
  • Coordinates all three member attorney panels to preside over each arbitration case.
  • Collaborates with the Prothonotary's staff to ensure files are prepared in advance. Tracks arrival of all parties on Arbitration days and administers Oath to all panel participants prior to assigning cases to jury rooms.
  • Ensures provision of substitute panel members in the event of inability to serve, or conflict of interest with assigned case.
  • Records outcomes and reports statistics of all arbitrations. Prepares panel member payment requests for Court Fiscal Officer and the Controller. Tracks and updates payment percentages designated for contribution to Legal Aid of Southeast PA by each panel participant.
  • Process trial praecipes from Prothonotary's Office. Review praecipes for accuracy, confer with Legal Review Team and return for corrections. Reconcile the demand amount and attorney information on the docket with the information on the Praecipe.
  • Receive and review Case Management Orders from the judges for consideration in scheduling.
  • Update the Court's website with additions/changes to the civil list and case status.
  • Generate post-assignment disposition sheet and deliver files to the judges. Send post-assignment disposition sheets to the Bucks County Bar Association.
  • Process all license suspension appeals and name changes.
  • Under the supervision of the Assistant Court Administrator reviews continuance requests from private defense attorneys, District Attorneys, and Public Defenders for Criminal Court proceedings and generates notifications for mailing to all interested parties.
  • Enter summary appeals into CPCMS. Notify the District Attorney's Office so they can notify offices and witnesses.
  • Serves as backup in facilitating video conferences in criminal court proceedings to ensure electronic connection with the state correctional facilities and technical equipment operation and function.
  • Receives all claims for exemption files from the Bucks County Sheriff's Department and using the information from these files prepares proposed Orders for Hearing for the Assistant Court Administrator so that hearing dates can be scheduled.
  • Serves as backup for scheduling Child Abuse and Neglect proceedings via CPCMS. Exports hearing lists into email format and sends to BCCYSSA Solicitors/Caseworkers, Legal Aid attorneys, Guardian Ad Litem staff, Clerk of Courts, and all relevant support staff.
  • While this position does not ordinarily require much supervision of staff, it does require coordination of activities of uses of court services - lawyers, litigants, witnesses, jurors and others who may have an interest in court proceedings and other matters.
  • Performs related work as assigned.

QUALIFICATIONS REQUIRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Minimum High school diploma or equivalent. Preferred Associate's or Bachelor's degree in related field.
  • Excellent interpersonal skills and a proven ability to cultivate relationships with Court departments, court staff, the private bar, and Board of Judges.
  • Extensive knowledge and proven ability to use the CPCMS system for all of the Court's scheduling needs.
  • Proficient experience and use of computer technologies (Microsoft Word, Excel, Access, etc.) as used in an office environment.

Position:
Judicial Calendar Coordinator
FUNCTIONAL REQUIREMENTS:
Physical Demands: (Check all that apply)
Balancing
X
Stooping
Pushing
X
Climbing
Crouching
Pulling
X
Crawling
Kneeling
Handling
X
Standing
X
Sitting
X
Talking
X
Turning
X
Reaching
X
Hearing
X
Seeing
X
Color Vision
X
Depth Perception
X
Mobility
X
Lifting: (Check one)
Carrying: (Check one)
Sedentary
(0-10 lbs)
Sedentary
(<10 lbs)
Light
(0-20 lbs)
Light
(0-10 lbs)
X
Medium
(0-50 lbs)
X
Medium
(0-25 lbs)
Heavy
(0- 100 lbs)
Heavy
(0- 50 lbs)
Very Heavy
(over 100 lbs)
Very Heavy
(over 50 lbs)
Aptitudes: (Check all that apply)
Form perception
X
Problem solving
X
Motor coordination
X
Working speed (ex.wpm)
X
Finger dexterity
X
Manual dexterity
X
Computer/VDT ability
X
General learning ability
X
Clerical perception
X
Environmental Conditions: (Check all that apply)
Extreme cold
Extreme heat
Temperature changes
Wet conditions
Humid conditions
Exposure to fumes
Exposure to blood and body fluids
Noise and vibration
Exposure to chemicals
Poor ventilation
Inclement weather conditions;
Inside/outside weather conditions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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