Cal Poly Foundation Jobs (NOW HIRING)

Cal Poly Pomona Enterprises Employment Services

ANNOUNCEMENT OF POSITION VACANCY

SUMMARY: The Payroll Specialist performs duties as it relates to payroll policies, processes, procedures, reports and programs applicable to all employees. Main areas of focus processing payroll and providing internal support. This role maintains a high level of accuracy, confidentiality, and customer service while ensuring all payroll processes are timely, compliant, and aligned with company policies and regulatory requirements

SOME OF THE THINGS THAT YOU WILL GET TO DO (this is only a small sampling of work variety):

• Process bi-weekly payroll for students, staff, and faculty; review for accuracy and submit in accordance with established deadlines.
• Perform data entry in UKG Kronos, including rate changes, manual checks, lost checks, retroactive pay adjustments, calculate and communicate detailed information to affected employees
• Maintain accurate employee records in compliance with established retention guidelines
• Notifies Manager to resolve discrepancies in payroll data or hours worked each pay cycle when abnormalities occur
• Prepares, reviews and maintains bi-weekly CalPERS payments, coordinates with Human resources on any issues
• Review and process employee wage garnishments
• Creates payments for payroll related obligations and prepares and submits related journal entries
• Distributes parking passes and prepares monthly billing report and payment requests
• Maintains the processes escheatment of stale or unclaimed payroll checks
• Provides payroll reports, statistics and earnings data to budget analysts and management as required/requested
• Provide Payroll System/Payroll Processing training to management and employees
• Delivers orientation sessions for new employees, ensuring clear communication of workplaces expectation, policies and payroll procedures
• Assist with creation, coordination and continuous improvement of the payroll training, processes and procedures.
• Maintain and update departmental Standard Operating Procedures.
• Provide responsive and professional customer service within established guidelines.
• Maintain spreadsheets and filing systems to support departmental operations.
• Must be able to adhere to a regular work schedule, which may include evening, weekend, and/or Holidays.
• Support special projects and other duties as assigned.

MINIMUM QUALIFICATIONS:

• Associate's degree or equivalent experience
• 3+ year's current Payroll experience
• Strong PC skills including proficiency in Excel
• Strong interpersonal communication skills, good customer service skills
• High degree of professionalism, work ethics and team player
• Excellent problem solving and organizational skills, detail oriented
• Ability to maintain strict confidentiality with integrity
• Ability to work under pressure and adhere to strict deadlines

PREFERRED QUALIFICATIONS:

• Kronos Work Force Ready experience/UKG experience
• One Solution or related accounting platform or accounting experience a plus

BENEFITS & COMPENSATION:

Cal Poly Pomona Foundation, Inc. offers a highly competitive benefits package with no-cost coverage for employees, making it a substantial part of total compensation. Benefits include:

100% employer-paid medical, dental, and vision insurance - no monthly premium cost to employees

Retirement plan options to support long-term financial wellness

Educational reimbursement

Vacation, holidays, personal holiday

Additional voluntary benefits

ABOUT US: As the largest employer of students on the Cal Poly Pomona campus, the Foundation offers valuable work experience and hands-on training to approximately 1,500 Cal Poly Pomona students each year. The Foundation offers positions in various fields; whether it is in the area of technology, science, retail, culinary arts, hospitality management, leadership or research grants, these student employees participate in Cal Poly Pomona's learn-by-doing philosophy and acquire practical skills in their designated field of study.

The Foundation also contributes operating support to nearly 1,100 Foundation and scholarship programs every year, including Bronco Athletics. In addition, the Foundation administers grants and contracts, contributes to campus security, and supports several university publications. The Foundation contributes over $1 million annually to Cal Poly Pomona.

CSU along with Cal Poly Pomona Foundation strongly recommend faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare an exemption from doing so. The systemwide policy can be found at COVID-19 Vaccination Interim Policy and any questions may be sent to fdnhr@cpp.edu.

Cal Poly Pomona Foundation, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Cal Poly Pomona Foundation, Inc. may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the employer.

BACKGROUND CHECK POLICY:
Cal Poly Pomona Enterprises is committed to protecting the health, well-being, and safety of its campus community and assets. In furtherance of these goals, Cal Poly Pomona Enterprises will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check).
The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
In determining the suitability of the candidate for the position, Cal Poly Pomona Enterprises will give an individualized assessment to any information regarding the criminal conviction history that the applicant submits for consideration such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for.