C Level Assistant Jobs in Minnesota (NOW HIRING)

The Executive Assistant will provide high-level administrative support to a Chief Officer along with and any other assigned executive leader(s) and/or functional areas, serving as a trusted administrative partner who enables leaders to operate effectively through proactive management of priorities, communications, logistics, and administrative workflow. This role serves as a confidential administrative partner, supporting calendar management, executive communications, meeting logistics, international and domestic travel coordination (including white-glove), Concur expense reporting, stakeholder coordination, and selected special projects. 

The role may also provide secondary backup support to other C-suite executives or functions as part of the CVRx EA coverage model. Depending on assignment and business need, the role may include defined coordination responsibilities such as event coordination, onsite meeting support, or other administrative workstreams.

• Build and maintain effective working relationships with internal and external stakeholders, representing the assigned executive and CVRx with professionalism, sound judgment, and confidentiality. 

• Exercise independent judgment to prioritize, route, and respond to communications and requests as appropriate, ensuring timely follow-up and resolution. 
• Handle confidential business and company information with discretion and sound judgment.  
• Draft, edit, summarize, and distribute professional correspondence, presentations, and other communications for internal and external stakeholders. 
• Manage executive calendars, meeting priorities, scheduling conflicts, and recurring meeting cadence. 
• Coordinate executive meeting logistics, including attendees, rooms, Teams links, agendas, pre-read materials, catering needs, and follow-up tracking where appropriate. Attend meetings only when there is a defined administrative purpose. Routine meeting attendance and default note-taking are not standard expectations unless specifically approved. 
• Schedule and coordinate international and domestic business travel arrangements for Executive(s), and, as directed, key consultants, including developing itineraries and agendas, booking other transportation, arranging lodging and meeting accommodations. 
• Coordinate administrative logistics for assigned organizational workstreams, including meetings, events, vendor coordination, purchasing, invoice processing, catering, and other administrative responsibilities as assigned. 
• Prepare complex Concur expense reports, open and sort mail, file, create documents/presentations, and other general administrative functions.  
• Provide secondary backup support for designated executives or functions to ensure continuity during PTO, LOA, transitions, urgent coverage needs, or workload spikes.  
• Collaborate with other Executive Assistants to coordinate coverage, share knowledge, and maintain standardized administrative practices and documentation—including templates, files, process documentation, recurring meeting details, vendor contacts, and other resources—to ensure consistent executive support, business continuity, and seamless backup coverage. 
• Complete special projects by establishing priorities, coordinating resources, monitoring progress, solving problems, and adjusting plans as needed. 
• Perform other job-related duties as assigned. 

• Bachelor’s degree or equivalent work experience. 
• Minimum of 8 years of executive administrative support experience, including support of senior leaders; experience supporting remote and onsite C-level executives is strongly preferred. 
• Demonstrated experience managing highly confidential information with professionalism, discretion, and sound judgment. 
• Exceptional interpersonal, verbal, and written communication skills with the ability to adapt communication style to diverse audiences. 
• Demonstrated ability to build collaborative working relationships and effectively partner across executive teams, administrative teams, and business functions. 
• Demonstrated ability to anticipate executive needs, exercise sound judgment, proactively solve problems, and independently develop practical, cost-effective solutions with minimal supervision. 
• Exceptional organizational, planning, prioritization, and follow-through skills with the ability to manage multiple competing priorities while maintaining a high level of accuracy and attention to detail. 
• Demonstrated emotional intelligence, professionalism, adaptability, and resilience in a fast-paced environment. 
• Expert-level proficiency with Microsoft 365 applications and other business software, with the ability to quickly learn, adopt, and leverage emerging technologies and digital tools to improve efficiency, collaboration, and executive support. 
• Action-oriented with a sense of urgency, an ability to prioritize, and a willingness to be flexible based on business need. 
• Thrives in a dynamic, fast-paced, and evolving organization. 
• Open to and flexible with hours of availability, as determined by the needs of the business, for projects and meetings as necessary. 
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• Competitive Health & Dental Insurance options with generous Company contributions 
• Company contributions to an HSA with a high deductible insurance plan selection
• 401(k) with a company match
• Employee stock purchase plan (ESPP) & stock option and RSU grants
• 12 company-paid holidays per year in addition to a generous Flex PTO plan
• Generous paid time off for new parents
• Company-paid life insurance & disability options
• Unlimited growth opportunities in a growing company
• Endless training & learning opportunities
• Flexible Schedule