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Business Operations Assistant Jobs in Toronto, ON

Ipsen

Business Operations Specialist

Mississauga, ON

Title: Business Operations Specialist Company: Ipsen Biopharmaceuticals Canada Inc. About Ipsen ... Collaborate with Ipsen Administrative Assistants as appropriate * Perform other duties as assigned ...

ShyftLabs

Office Operations Assistant

Toronto, ON · On-site

CA$17 - CA$18/hr

... Operations Assistant to support our day-to-day workplace operations. This role is ideal for a ... Currently pursuing or recently completed a degree or diploma in Business Administration ...

Td

TDS Operations Analyst II

Toronto, ON · On-site

CA$59K - CA$84K/yr

Business Unit Overview: Global Operations and Business Services employees bring diverse talents and ... Engage in process enhancement initiatives to improve efficiency. - Assist with strategic ...

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Business Operations Assistant information

What does a business operations assistant do?

A Business Operations Assistant supports the daily functions and efficiency of a company's operations. This role typically involves administrative tasks, data entry, coordinating meetings, preparing reports, and assisting different departments as needed. Business Operations Assistants help streamline processes, manage schedules, and ensure communication flows smoothly within the organization. Their work is crucial in keeping business operations organized and running efficiently.

What are the key skills and qualifications needed to thrive as a business operations assistant, and why are they important?

To thrive as a Business Operations Assistant, you need strong organizational skills, attention to detail, proficiency in administrative processes, and typically an associate's or bachelor's degree in business or a related field. Familiarity with office software such as Microsoft Office Suite, project management tools, and internal databases is often required. Excellent communication, adaptability, and problem-solving abilities help you excel in supporting teams and handling multiple tasks. These skills and qualities are crucial for ensuring efficient daily operations, supporting business objectives, and enabling smooth workflow within an organization.

How does a business operations assistant typically collaborate with other departments within an organization?

A Business Operations Assistant often serves as a crucial link between various departments, such as finance, HR, sales, and management. They coordinate meetings, manage documentation, and ensure that processes run smoothly across teams. Regular communication with stakeholders is essential, as they may need to gather information, resolve issues, or implement new procedures. This collaborative aspect not only enhances organizational efficiency but also provides valuable exposure to different facets of the business, which can be beneficial for career development.

What is the difference between Business Operations Assistant vs Administrative Assistant?

AspectBusiness Operations AssistantAdministrative Assistant
Primary FocusSupports business processes, operations, and project coordinationProvides administrative support, manages schedules, and handles correspondence
Required SkillsBusiness acumen, organizational skills, basic data analysisCommunication, organization, office software proficiency
Work EnvironmentOffice setting, cross-departmental collaborationOffice setting, front desk, or administrative department
Common CertificationsBusiness or related certifications (e.g., Business Administration)Administrative support certifications (e.g., Microsoft Office Specialist)

While both roles support office functions, a Business Operations Assistant focuses on improving business processes and supporting operational projects, whereas an Administrative Assistant primarily manages administrative tasks and office support. Understanding these differences helps in choosing the right career path or job search focus.

How much does a business operations assistant get paid?

The average salary for a business operations assistant ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while those with specialized skills or certifications can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What does a business operations assistant get paid?

The average salary for a business operations assistant typically ranges from $40,000 to $60,000 per year, depending on experience, location, and company size. Entry-level roles may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and additional compensation vary by employer and region.

What is a business operations assistant?

A business operations assistant supports the daily functions of a company's operations team by handling administrative tasks, coordinating projects, and assisting with process improvements. They often use tools like spreadsheets and project management software and may require strong organizational and communication skills. The role typically involves working in an office environment and may require prior experience or relevant certifications.

What are the most commonly searched types of Business Operations jobs in Toronto, ON?

The most popular types of Business Operations jobs in Toronto, ON are:

What are popular job titles related to Business Operations Assistant jobs in Toronto, ON?

For Business Operations Assistant jobs in Toronto, ON, the most frequently searched job titles are:

What job categories do people searching Business Operations Assistant jobs in Toronto, ON look for?

The top searched job categories for Business Operations Assistant jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Business Operations Assistant jobs?

Cities near Toronto, ON with the most Business Operations Assistant job openings:

Business Operations Assistant jobs near you
Infographic showing various Business Operations Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution.

Business Operations Specialist

Ipsen

Mississauga, ON

Full-time

Posted 7 days ago

Job description

Title:

Business Operations Specialist

Company:

Ipsen Biopharmaceuticals Canada Inc.


About Ipsen:

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company's success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

For more information, visit us at https://www.ipsen.com/and follow our latest news on LinkedIn and Instagram.

Job Description:

Summary

The Business Operations Specialist is responsible for leading the management of core business processes that support Ipsen Canada employees in the planning and implementation of compliant physician interactions. The primary area of focus is actively supporting interactions that have stringent documentation and approval requirements. The bulk of this activity is associated with local Activity Briefs for OLA's, Conference Sponsorships, Advisory Boards, Preceptorships, Practicums and Consultancy Meetings. In addition, the role is accountable for working collaboratively with their Business Operations partner in addition to, Sales teams, Stakeholder Relations Managers, Marketing teams and external partners to support the ongoing management of Ipsen Canada business processes for:

  • Promotional material inventory storage, distribution, and destruction

  • National Business Meeting planning & implementation

  • Global/Local Congress Management

This position is integral as a key member of the COET, contributing to the identification of areas of improvements and updating, communicating, training and reinforcing business guidance aligned to ongoing policy and business. This position is also integral in maintaining and tracking activities to ensure audit readiness related to physician interactions and the management of promotional materials.

Main Responsibilities

  • Lead local business process for core field-based activities that require customer contracts

    • OLA's

    • Conference Sponsorships

    • Advisory Boards

    • Preceptorships

    • Practicums

    • Consultancy Meetings

  • Manage local process for promotional material inventory storage, distribution, and destruction

  • Contribute to the planning and implementation logistics for National Business Meetings (NBM)

  • Manage local process for Global/Local Congress attendance

  • Contribute to the development and maintenance of relevant business process training and support materials

  • Monitor process compliance and generate relevant summary reports for the Ipsen Canada Compliance Committee

  • Ensure local business process documentation is consistently in an audit ready state

  • Identify, assess and contribute to initiatives to enhance business process efficiency and effectiveness

  • Support onboarding activities for new hires within assigned teams, in conjunction with HR

  • Act as Ariba Super User and support teams accordingly

  • Support new physicians set up process

  • Collaborate with Ipsen Administrative Assistants as appropriate

  • Perform other duties as assigned

Knowledge & Experience

  • University degree

  • Strong communication skills (both verbal and written) and ability to relate well to internal and external customers

  • Must be flexible and have a high attention to detail

  • Must have the ability to manage multiple tasks and projects simultaneously and is very organized

  • Self-starter and results-oriented with a positive, can-do attitude

  • Proficient with Microsoft Office, especially excel and PowerPoint

  • High level of organizational skills

  • Able to work across multi-disciplinary teams

  • 1 to 2 years of project management and/or operational support experience with the pharmaceutical industry would be an asset

  • French speaking is an asset

We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace "The Real Us". The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application.

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