Building Operations Assistant Jobs in Austin, TX

Job Posting Title:

Temporary - Front Office Assistant - Development - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Sep 30, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. The projected end date for this assignment is 09/30/2026 - this temporary assignment may transition to regular status.

Purpose

The Front Office Assistant provides professional front desk coverage and operational support for the University Development Office (UDO). This position will report directly to the Assistant Director of Building Operations and will serve as the first point of contact for visitors, staff, and campus partners. This position plays a critical role in maintaining a welcoming, organized, and service-oriented office environment. This role also supports a range of administrative and operational functions, including building management coordination, employee engagement initiatives, learning and development events, office supply management, and mail distribution. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced professional setting.

Responsibilities

• Front Desk and Customer Service Greet and assist visitors, staff, and external partners professionally and courteously. Manage visitor access, check-in procedures, and coordination of guest arrivals. Maintain the appearance and readiness of reception and common areas. Building and Facilities Coordination Coordinate routine building and facilities requests, including maintenance, custodial needs, and room setups. Serve as a liaison with campus partners and service providers to support building operations. Monitor shared spaces to ensure functionality, organization, and readiness for staff and visitors. Employee Engagement and Office and Event Support Assist with planning and coordinating employee engagement activities, events, and recognition initiatives. Support onboarding logistics for new employee and coordination of initial resources. Provide administrative and logistical support for training sessions, workshops, and staff development programs.

• Coordinate scheduling, room reservations, materials preparation, and event setup/tear-down. Assist with communications, RSVP tracking, and event documentation. Supply and Inventory Management Monitor and maintain office supply inventory for common areas and administrative needs. Process supply orders in accordance with university purchasing procedures. Maintain organized storage areas and ensure timely replenishment of supplies. Mail Services and Administrative Support Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and coordinate shipping or courier services. Assist with copying, scanning, filing, and general document management. Provide administrative support for meetings, scheduling, and special projects.

Required Qualifications

High school graduation or GED. Three years of administrative experience. experience in administrative support, reception, customer service, or a related field. Demonstrated ability to provide professional and responsive customer service in a front-facing role. Strong organizational, time management, and multitasking skills. Excellent verbal and written communication skills. Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams) and standard office technologies. Ability to maintain confidentiality and exercise sound judgment in a professional environment. Reliable attendance and ability to support consistent front desk coverage during business hours. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree. Experience working in a higher education, nonprofit, or advancement environment. Experience supporting office operations, facilities coordination, or event logistics. Familiarity with university purchasing processes or supply management. Experience working with shared administrative systems or tracking tools. Ability to work independently while contributing effectively to a team environment.

Hourly Rate

$20.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation, Lifting, pushing, or pulling.

• No shorts or t-shirts. Button-ups, polos, nice jeans and pants are ok.

Work Shift

• Hours per week - 40

• The work hours are from 8:00 a.m. to 5:00 p.m.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.