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Building Operations Assistant Jobs in New York (NOW HIRING)

The Bachrach Group

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Building Superintendent

Brooklyn, NY · On-site

$65K/yr

Support the daily operation and maintenance of the property * Complete apartment repairs and assist ... Monitor heating, sprinkler, and building systems * Maintain inspection logs and ensure building ...

Life Time, Inc.

Facility Ops Assistant Lead

Manhattan, NY · On-site

$28/hr

Position Summary The Facility Operations Assistant Manager is a full-time position that assists the ... Experience with building operations Pay This is an hourly position with wages starting at $28.00 ...

StateJobsNY

Facility Operations Assistant 1

Plainview, NY · On-site

$40K - $48K/yr

Duties Description Facility Operations Assistants 1 perform a variety of routine unskilled and ... Performs a variety of routine building maintenance tasks such as unclogging toilets and sinks and ...

Breaking Ground

Building Superintendent

Brooklyn, NY · On-site

$110K/yr

Lead day to day building operations, performing regular walkthroughs * Supervise Maintenance Supervisor(s) and Assistant Maintenance Supervisor(s) * Oversee all major building systems, including low ...

CBRE

Building Engineer

Saddle Brook, NJ · On-site

... building operations and work safety. * Maintain an energy management program. Ensure all systems operate in the most efficient manner. * Assist with the implementation of a preventive maintenance ...

CBRE

Building Engineer

East Rutherford, NJ · On-site

... building operations and work safety. * Maintain an energy management program. Ensure all systems operate in the most efficient manner. * Assist with the implementation of a preventive maintenance ...

CBRE

Building Engineer

Hackensack, NJ · On-site

... building operations and work safety. * Maintain an energy management program. Ensure all systems operate in the most efficient manner. * Assist with the implementation of a preventive maintenance ...

StateJobsNY

Facility Operations Assistant 1

Brooklyn, NY · On-site

$40K - $48K/yr

Duties Description Facility Operations Assistants perform a variety of routine unskilled and ... the building and surrounding areas. Loads trucks with debris, dirt and other materials. • May ...

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Building Operations Assistant information

What is a building operations assistant?

Building Operations Assistants are professionals responsible for supporting the daily maintenance and functioning of a facility or building. They assist with tasks such as cleaning, minor repairs, monitoring building systems, and ensuring safety protocols are followed. Their role often involves collaborating with maintenance staff, responding to tenant or occupant requests, and helping to keep the building running smoothly. This position is essential for maintaining a safe, clean, and functional environment in office buildings, schools, hospitals, or other facilities.

What is the difference between Building Operations Assistant vs Maintenance Technician?

AspectBuilding Operations AssistantMaintenance Technician
CredentialsBasic certifications, sometimes on-the-job trainingTrade certifications or technical training often required
Work EnvironmentOffice settings, building management offices, light facility tasksPhysical work, repair shops, mechanical areas
Employer & IndustryProperty management, commercial buildings, residential complexesFacilities management, commercial and industrial sites
Common Search & ComparisonOften compared for support roles in building managementCompared for hands-on repair and maintenance roles

The Building Operations Assistant primarily supports building management with administrative and light operational tasks, while the Maintenance Technician focuses on repairing and maintaining building systems. Both roles are essential in facility management but differ in technical requirements and daily responsibilities.

What are some common challenges faced by building operations assistants and how can they be managed effectively?

Building Operations Assistants often encounter challenges such as coordinating maintenance schedules, responding to urgent repair requests, and ensuring compliance with safety regulations. Managing these tasks requires strong organizational skills, effective communication with vendors and building occupants, and the ability to prioritize competing demands. Staying proactive by regularly inspecting facilities and maintaining clear records can help prevent issues from escalating, while collaborating closely with other facilities staff ensures a smooth workflow.

What are the key skills and qualifications needed to thrive as a building operations assistant, and why are they important?

To thrive as a Building Operations Assistant, you need basic knowledge of facility maintenance, safety protocols, and building systems, often supported by a high school diploma or equivalent. Familiarity with maintenance management software, hand and power tools, and safety certifications like OSHA are typically required. Strong attention to detail, problem-solving abilities, and effective communication help you respond quickly to building needs and coordinate with staff. These skills ensure smooth building operations, prevent safety issues, and support a productive environment for all occupants.
What are the most commonly searched types of Building Operations jobs in New York? The most popular types of Building Operations jobs in New York are:
What cities in New York are hiring for Building Operations Assistant jobs? Cities in New York with the most Building Operations Assistant job openings:
Building Operations Assistant jobs near you
Infographic showing various Building Operations Assistant job openings in New York as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Administrative Operations Assistant

Vytalize Health

Hoboken, NJ • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Your Opportunity

The Administrative Operations Assistant is a part-time role responsible for ensuring that physical mail arriving at Vytalize Health's Hoboken, NJ office is received, sorted, and routed accurately and on time, along with general administrative and office duties. This role plays a critical operational function, as the Hoboken office receives time-sensitive legal notices, financial correspondence, and healthcare-related documents that require prompt handling. Reporting to the Chief of Staff, the team member will report to the office on a consistent schedule (minimum 3x/week), but also be able to flex days and times for potential onsite meeting support.

What You Will Do

Mail Collection and Processing

  • Sort mail into designated categories
  • Retrieve any held mail from the USPS office at 89 River St., Hoboken using pink slip notices left at the office.
  • Forward inbound checks via tracked mail (Certified or Priority) per established procedures.
  • Scan and email returned/outbound checks to AP@vytalizehealth.com, then shred the originals.
  • Shred healthcare claims using the cross-cut shredder on-site after separating from any checks.
  • Scan and email miscellaneous and department-specific mail (including state agency notices, legal correspondence, vendor mail, and other important items) to the appropriate internal contacts as directed by the Compliance team's mail routing guide.

Office Administration & Support

  • Manage office calendar, meeting schedules, and conference room bookings.
  • Support any onsite meetings as needed
  • Order and maintain office supplies, equipment, and break room inventory; track expenses.
  • Manage filing systems, records, and document organization; ensure compliance with retention policies.
  • Maintain office equipment (printers, copiers, etc.); arrange repairs and service calls.

General Office Duties

  • Monitor and maintain office cleanliness, facilities, and general upkeep.
  • Coordinate with building management for maintenance, repairs, and facility issues.
  • Manage office access, keys, and security protocols.
  • Handle general administrative tasks and special projects as assigned by management.

What Will Make You Successful Here

Education

  • Currently enrolled in or recently graduated from an associate's or bachelor's degree program, or equivalent experience.

Experience

  • No prior professional experience required; prior administrative, office manager, or customer service experience is a plus.

Skills and Competencies

  • Reliable and punctual - able to commit to a consistent weekly schedule.
  • Organized and detail-oriented, with the ability to follow multi-step procedures accurately.
  • Trustworthy and discreet - this role handles sensitive financial, legal, and potentially employee-level documents including correspondence that may contain personally identifiable information (PII). A confidentiality agreement is required prior to starting.
  • Basic comfort with email and mobile scanning tools.
  • Ability to work independently with minimal supervision.

Preferred Qualifications

  • Familiarity with USPS mail services including Certified Mail and Priority Mail.
  • Prior experience in an administrative, compliance, or office operations setting.
  • Local to Hoboken, Jersey City, or surrounding areas.

Perks/Benefits

  • Competitive base compensation.
  • Annual bonus potential.

Apply