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Taft is currently seeking a Legal Assistant to join our Business and Finance practice groups in our Cincinnati Office.

We are seeking a Legal Assistant to support the Business and Finance teams in the Cincinnati office. Legal Assistants serve clients by providing administrative support to attorneys. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.  

Essential Duties:

• Provides skilled, proactive administrative support to assigned attorneys and other team members in the Business and Finance Practice Groups.
• Edits and proofreads complex documents, including proactive review for, and ability to relay, relevant discrepancies/inconsistencies.
• Reviews, inventories and saves signature pages.
• Compiles documents for closing using transaction checklist.
• Works with attorneys/paralegals to obtain documents for completion of closing books, and assembles closing books for attorney review.
• Clearly and professionally communicates with attorneys and other members of the legal team on projects, needs, transaction status, etc.
• Works with members of the legal team and accounting to gather costs and time in preparation for closing.
• Actively supports the billing process, including initial review and comment on BIMs, editing BIMs, obtaining, preparing and/or updating reports, preparing cover letters and/or emails, and following-up on client and attorney inquiries.
• Independently performs administrative duties such as proof reading, editing and releasing attorney time entries; registering, calendaring and reporting Continuing Legal Education credits; requesting and following up on reimbursements and other related tasks.
• Prepares and reviews letters and memoranda according to Firm standards.
• Exhibits outstanding client service orientation in all verbal and written communication.
• Displays strong attention to detail and numeric aptitude.
• Anticipates necessary tasks/projects and proactively performs them.
• Responds to requests with a sense of urgency and effectively prioritizes work.
• Demonstrates flexibility and ability to manage multiple priorities.
• Proactively monitors and communicates deadlines to the legal team as appropriate.
• Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy.
• Assists in managing client contacts, emails, print documents and incoming and outgoing mail.
• May enter time into billing management software.

Requirements:

• 2+ years Legal Assistant experience strongly preferred. 
• Must demonstrate proficient command of the English language and standard grammar rules.
• Demonstrates strong working knowledge of, and experience in, using Microsoft Office programs; must have a desire to maintain excellent technical skills and to learn new software by taking advantage of internal training programs.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.

Careers at Taft
Our employees are people who thrive in a collaborative and fast-paced work environment. Taft’s lawyers and professional staff believe strongly in the value of our legal work. We believe that client service is our first, and most important, job. At Taft, success is measured in more than billable hours. This philosophy allows us to be active participants and leaders in our communities. Taft can help you create a long, rewarding, and meaningful career.

In addition, Taft is a signatory to the American Bar Association Well-Being Pledge, designed to support mental health and overall well-being for Taft’s attorneys and staff through education, firm policies, and intentional workplace culture.

We integrate inclusion into the fabric of what we do. We look for talented, dynamic, and innovative thinkers for our legal team. If you’re interested in joining our team, we encourage you to review our open positions and learn more about our firm.

Inclusion and Opportunity
Taft knows that people with varied experiences bring creative thinking, multiple perspectives, and innovative problem-solving techniques to issues in the practice of law. We are committed to fostering a culture among our attorneys and professional support staff that values different points of view from all team members.

Mentoring and Retention
No matter how talented or well educated, becoming a successful lawyer requires input and support from people who have already achieved that success. Research shows that careers profit from having someone in your corner. We want to be a champion for your career. Learn how Taft supports and emphasizes mentorship programs, as well as individual mentoring and sponsoring for our attorneys.

Professional Development
We grow when our employees thrive, so we make it a priority to provide the tools and resources our team needs to succeed. See how Taft can support your professional growth.