Bookkeeper Property Manager Jobs in Michigan (NOW HIRING)

Now Hiring: Administrative Assistant Affordable Living Community

Location: Ann Arbor, Michigan
Wage: $16.50 per hour
Schedule: 30 hours per week

Were looking for a full-time Administrative Assistant to support our Property Manager at our Affordable Living community. In this role, youll be the first point of contact at the front desk, helping create a welcoming and professional environment for residents and visitors.

Why Samaritas?

Samaritas is a Michigan-based, faith-driven human services organization committed to empowering individuals and transforming communities. Our work is rooted in compassion, service, and meaningful impact.

Join us and be the rock. #BeTheRock

Key Responsibilities

• Answer phones and manage front desk operations
• Provide excellent customer service to residents and guests
• Handle general office and administrative tasks
• Prepare resident correspondence, monthly newsletters, and calendars
• Assist with leasing activities, including:
  • Responding to inquiries
  • Conducting apartment tours
  • Ensuring applications and paperwork are complete and accurate
• Effectively multitask in a fast-paced environment

Qualifications

• Strong organizational and multitasking skills
• Friendly, outgoing, and people-focused
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong communication and customer service skills
• Tax Credit and/or HUD experience is a plus (training provided if needed)

Duties and Responsibilities

1. Perform a range of office and customer service functions in accordance with the Affordable Living property, the Affordable Living division and contractual requirements.
2. Perform receptionist and clerical duties including but not limited to answering phones, sorting mail, faxing, scanning documents in computer, preparing resident correspondence, maintaining/inventorying supplies and making bank deposits.
3. Assist with leasing functions including respond to inquiries, provide information, conduct apartment tours, assuring forms/applications are complete and accurate. Assist Property Manager with applicant background checks and welcoming residents to the community.
4. Process HUD forms and rental payments utilizing program software; maintain appropriate records/files for resident leases and rent payments.
5. Assist Manager in resolving resident concerns and complaints; maintain appropriate documentation and assure follow-up with resident.
6. Maintain filing and organization relevant to office functions.
7. Assist Manager in performing apartment inspections and move-ins.
8. Manage calendars, schedule and coordinate meetings and appointments as necessary.
9. Scan invoices and enter data into the voucher system for payment.
10. Manage the property in the absence of the Property Manager for short periods of time.

Education, Training, and Licensure/Certification

• High school diploma or equivalent required; additional business courses preferred.
• Associates degree in business administration preferred.

Experience

• Minimum two years' experience in office administration, including record keeping, and bookkeeping.
• Prior experience in affordable housing practices is preferred.

Knowledge Skills and Abilities

• Ability to apply principles of common sense.
• Ability to read, speak and write the English language with proper use of grammar, diction and style.
• Excellent customer service skills with the ability to communicate courteously, professionally, effectively and tactfully.
• Ability to operate office equipment (copier, scanner, fax & phone system and computer). Strong working knowledge of Microsoft Office Word, PowerPoint, Outlook; basic working knowledge of Excel.
• Ability and willingness to work with families, elderly and/or those who are disabled.
• Basic math skills in addition, subtraction, multiplication, division and percentages.
• Strong organizational skills.
• Ability to maintain confidentiality with personnel and resident information.
• Ability to attain basic knowledge of HUD Multi-family handbook and Section 8 housing within one year of employment.

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