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Bookkeeper Financial Operations Associate Jobs in Montana

North40 Outfitters

Accounts Payable Clerk

Great Falls, MT · On-site

$17.50 - $22/hr

In this role, you'll keep our financial operations moving by reconciling statements, processing ... Disburse vendor payments, do basic bookkeeping and research clearing of checks on an as needed ...

North 40 Outfitters

Accounts Payable Clerk

Great Falls, MT · On-site

$17.50 - $22/hr

In this role, you'll keep our financial operations moving by reconciling statements, processing ... Disburse vendor payments, do basic bookkeeping and research clearing of checks on an as needed ...

NC SECU

... branch operations. Associate MSRs perform routine branch duties and follow standard branch ... Begin obtaining basic knowledge of Financial Advisory and Real Estate products and services offered ...

NACBA

Accounting Manager

Bozeman, MT · On-site

$65 - $90/hr

Analyze the organization's operations to identify financial benefits and improve efficiency ... Associate's degree in accounting/business administration (or equivalent experience) plus 2-3 years ...

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Bookkeeper Financial Operations Associate information

What does a Bookkeeper Financial Operations Associate do?

A Bookkeeper Financial Operations Associate is responsible for recording financial transactions, maintaining accurate financial records, and supporting various financial operations within an organization. Their duties often include processing invoices, reconciling accounts, managing accounts payable and receivable, and assisting with payroll and financial reporting. This role ensures that financial data is organized and up-to-date, allowing businesses to make informed financial decisions and comply with regulatory requirements.

What are the key skills and qualifications needed to thrive as a Bookkeeper Financial Operations Associate?

To thrive as a Bookkeeper Financial Operations Associate, you need a solid understanding of accounting principles, attention to detail, and experience with financial recordkeeping, often supported by an associate degree in accounting or a related field. Proficiency with accounting software such as QuickBooks, Microsoft Excel, and enterprise resource planning (ERP) systems is typically required, and certifications like the Certified Bookkeeper (CB) can enhance credibility. Strong organizational skills, integrity, and effective communication are essential soft skills for managing multiple tasks and ensuring accurate reporting. These skills and qualities are crucial for maintaining precise financial records, supporting business decision-making, and ensuring compliance with financial regulations.

How does a Bookkeeper Financial Operations Associate typically collaborate with other departments within an organization?

A Bookkeeper Financial Operations Associate regularly works with various departments such as accounts payable, accounts receivable, and payroll to ensure financial data is accurate and up to date. They often communicate with department managers to clarify budget discrepancies, process invoices, and reconcile accounts. This role also involves supporting finance team projects, preparing financial reports, and sometimes assisting with audits, making cross-functional collaboration essential for maintaining the organization's financial health.

What is the difference between Bookkeeper Financial Operations Associate vs Accounts Payable Clerk?

AspectBookkeeper Financial Operations AssociateAccounts Payable Clerk
Primary ResponsibilitiesManaging financial records, reconciling accounts, processing transactionsProcessing vendor invoices, managing payments, maintaining accounts payable records
Required SkillsBasic accounting, data entry, attention to detailInvoice processing, vendor communication, data entry
CertificationsBookkeeping certification often preferredNot typically required, but familiarity with accounting software helpful
Work EnvironmentOffice setting, accounting departmentsOffice environment, finance or accounting teams

While both roles involve handling financial data, the Bookkeeper Financial Operations Associate manages overall financial records and reconciliations, whereas the Accounts Payable Clerk focuses specifically on processing vendor invoices and payments. Both positions require attention to detail and basic accounting skills, but the Bookkeeper often has broader responsibilities in financial recordkeeping.

What are popular job titles related to Bookkeeper Financial Operations Associate jobs in Montana?

For Bookkeeper Financial Operations Associate jobs in Montana, the most frequently searched job titles are:

What job categories do people searching Bookkeeper Financial Operations Associate jobs in Montana look for?

The top searched job categories for Bookkeeper Financial Operations Associate jobs in Montana are:

Bookkeeper Financial Operations Associate jobs near you
Infographic showing various Bookkeeper Financial Operations Associate job openings in Montana as of June 2026, with employment types broken down into 31% Full Time, and 69% Part Time. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Administrative Associate IV

Montana State University

Bozeman, MT • On-site

$25.04/hr

Full-time

Re-posted 22 days ago

Montana State University rating

7.1

Company rating: 7.1 out of 10

Based on 30 frontline employees who took The Breakroom Quiz

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Job description

Position Details
Position Information
Announcement Number
STAFF - VA - 27062
For questions regarding this position, please contact:
Aritra Roy Choudhury
aritra.roychoudhury@montana.edu
406-994-6110
Classification Title
Admin Assoc IV
Working Title
Administrative Associate IV
Brief Position Overview
We are seeking a highly organized, detail-oriented, and customer-focused Administrative Associate IV to support the financial and administrative operations of the Montana Seed Potato Certification Program, Montana Potato Improvement Association (MPIA), and the MSU Potato Laboratory. This position serves as the primary administrative and financial support for the program by coordinating accounting and bookkeeping activities, grower billing, financial reporting, grant monitoring, payroll tracking, meeting and travel coordination, records management, and personnel support. The successful candidate will work closely with the Director, Administrative/Program Manager, growers, board members, Extension personnel, and Fiscal Shared Services to ensure efficient daily operations while maintaining accurate financial records and providing outstanding customer service.
Position Number
4M1703
Department
Plant Sciences
Division
College of Agriculture/MAES
Appointment Type
Classified
Contract Term
Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA
Non-Exempt
Union Affiliation
FOCUS-MFPE
FTE
1.0
Benefits Eligible
Eligible
Salary
$25.04 per hour, commensurate with experience, education, and qualifications
Contract Type
Classified Salary
If other, please specify
Recruitment Type
Open
Position Details
General Statement
The Montana Seed Potato Certification Program (Potato Lab) is responsible for maintenance of disease-free planting stock and performing all crop evaluations in support of certifying seed potatoes in Montana.
Duties and Responsibilities
Financial Administration & Accounting
  • Maintain financial records for the Potato Laboratory and Montana Potato Improvement Association using Sage Accounting and MSU Banner.
  • Process and reconcile invoices, procurement card transactions, check payments, deposits, Chrome River expense reports, and other financial transactions.
  • Perform monthly reconciliations between Sage Accounting and Banner to ensure accurate financial records.
  • Allocate expenditures among program areas including certification, laboratory testing, tissue culture, inspections, and research activities.
  • Track program costs and prepare grower invoices for laboratory and certification services.
  • Assist with payroll corrections and other fiscal transactions in coordination with Fiscal Shared Services.
  • Collaborate with the Administrative/Program Manager to ensure proper coding and processing of financial documents.

Budgeting, Financial Reporting & Grant Administration
  • Monitor operating budgets, grant expenditures, and project balances throughout the fiscal year.
  • Prepare monthly, quarterly, and annual financial reports using Sage Accounting and Microsoft Excel.
  • Assist the Director in developing annual operating and certification program budgets.
  • Prepare financial summaries and supporting documentation for Board of Directors meetings, annual grower meetings, and other leadership presentations.
  • Monitor grant spending timelines and assist in ensuring expenditures are completed within funding periods.

Grower Billing & Program Support
  • Coordinate seasonal billing activities for certification, diagnostic testing, tissue culture, registrations, planter rentals, and other program services.
  • Maintain grower financial records and assist with determining service charges.
  • Prepare grower registration reports and maintain certification program databases.
  • Support grower communications related to invoicing, registrations, and program services.

Administrative Operations & Records Management
  • Organize and maintain financial, personnel, and program records in accordance with university and organizational policies.
  • Maintain grower files, registration records, invoices, receipts, and other documentation to support audits and reporting requirements.
  • Process deposits and assist with routine office operations as needed.
  • Serve as an administrative resource for growers, vendors, board members, and university personnel.

Personnel, Payroll & Human Resources Support
  • Review weekly employee time submissions and verify payroll reports for accuracy.
  • Maintain payroll tracking spreadsheets and allocate employee labor across projects for cost recovery and billing.
  • Prepare Electronic Personnel Action Forms (EPAFs) for appointments and index changes.
  • Assist with recruiting, hiring, onboarding, and personnel documentation for temporary and seasonal employees.
  • Maintain awareness of employee appointments, funding distributions, and personnel records.

Meeting, Event & Travel Coordination
  • Coordinate logistics for quarterly Montana Potato Improvement Association Board meetings and annual grower meetings, including meeting facilities, lodging, catering, and meeting materials.
  • Arrange travel for the Director and other program personnel, including airfare, lodging, transportation, and travel documentation.
  • Assist with scheduling meetings, workshops, trainings, and other program events.

Collaboration & Customer Service
  • Work collaboratively with the Director, Assistant Manager, Fiscal Shared Services, Extension Office staff, growers, board members, and other university personnel.
  • Provide professional, courteous, and responsive customer service while maintaining confidentiality of financial and personnel information.
  • Exercise independent judgment, initiative, and attention to detail while managing multiple priorities in a fast-paced environment.

Required Qualifications - Experience, Education, Knowledge & Skills
  1. Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Office Administration, or a closely related field.
  2. Demonstrated experience processing financial transactions, reconciling accounts, and maintaining accurate financial records using accounting or enterprise financial systems.
  3. Experience using Microsoft Office applications, particularly Excel, Word, and Outlook, to prepare reports, manage data, and maintain records.
  4. Experience providing administrative support in a professional office environment, including maintaining confidential records and coordinating multiple priorities.
  5. Experience communicating effectively with internal and external customers while providing professional customer service.

Preferred Qualifications - Experience, Education, Knowledge & Skills
  1. Experience using Sage Accounting, Banner Finance, Chrome River, or other university or governmental financial management systems.
  2. Experience with budgeting, financial reporting, grant accounting, or project financial management.
  3. Experience coordinating payroll, personnel transaction, recruiting, or human resources support.
  4. Experience coordinating meetings, travel arrangements, and event logistics in a higher education, nonprofit, or agricultural organization.

The Successful Candidate Will
  • Organize, prioritize, and manage multiple projects while meeting deadlines in a fast-paced environment.
  • Analyze financial information, identify discrepancies, and maintain a high level of accuracy and attention to detail.
  • Exercise sound judgment, discretion, and maintain confidentiality when handling financial and personnel information.
  • Communicate professionally and effectively, both verbally and in writing, with growers, faculty, staff, vendors, board members, and the public.
  • Establish and maintain effective working relationships with diverse stakeholders.
  • Work independently with minimal supervision while contributing effectively as a collaborative team member.
  • Learn and apply university policies, procedures, and financial systems.
  • Provide excellent customer service with a positive, professional, and solution-oriented approach.
  • Adapt to changing priorities and seasonal workload demands.

Position Special Requirements/Additional Information
  • Position may require occasional evening or weekend work to support Board meetings, annual grower meetings, training, or other program events.
  • Occasional in-state travel may be required to attend meetings, conferences, or program activities.
  • Successful candidate must be able to maintain confidentiality of financial, personnel, and sensitive program information.
  • Position requires the ability to work extended hours during peak seasonal periods associated with potato certification and grower billing activities.
  • This position is located on the Montana State University campus and requires regular in-person attendance.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
  • Perform work in a standard office environment, including being in a stationary position, frequent use of a computer and other standard office equipment, and effective verbal and written communication.
  • Occasionally move throughout office and meeting locations and transport office supplies, files, and meeting materials weighing up to 25 pounds.
  • Occasionally work outside normal business hours and travel to support Board meetings, grower meetings, trainings, and other program activities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon completion of a successful search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on September 4, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
This position is not available for new sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

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