Board Member Secretary Jobs (NOW HIRING)

The Los Angeles County Affordable Housing Solutions Agency (LACAHSA) is a new agency, created to address the ongoing challenges of affordable housing in L.A. County. We help people stay in their homes and increase housing options in all communities of Los Angeles County.

Our agency was created by California state legislation sponsored by community organizations and housing experts, approved by the State Legislature, and signed by Governor Gavin Newsom.

We are governed by a Board of 22 Los Angeles County leaders, including elected officials and housing experts.

Now that you know who we are, here's what we're building and how you can help shape it. You will play a pivotal role at the heart of a dynamic public agency as a highly skilled, detail-oriented Board Secretary in our Executive Services department, providing executive support to our Board of Directors. As the Board Secretary, you'll lead the preparation of Board agendas and packets, ensure Brown Act compliance, act as the liaison with legal counsel, and manage Board member travel, reimbursements, and key administrative functions. The Board Secretary reports directly to the Board of Directors and works in close coordination with executive leadership and legal counsel.

This role calls for a detail-oriented, strategic thinker with strong communication skills, professionalism in the Boardroom, and the ability to collaborate across departments while handling sensitive information with discretion. If you thrive in a fast-paced environment, excel at managing sensitive and confidential information, and are passionate about public service, this role will put you at the center of impactful decision-making that serves our community every day.

What You'll Do:

Public Meeting Management & Coordination

• In partnershipwith internal staff and external support, plan, coordinate, and manage all regular and special meetings. This includes handling logistics for the Board of Directors and committee meetings, such as confirming quorum, coordinating audio/visual technology, arranging venue space, and providing refreshments. Additionally, responsibilities encompass developing agendas, posting materials publicly, preparing and distributing meeting documents, and managing logistics in compliance with the Ralph M. Brown Act.
• Monitor and ensure Agency compliance with the Ralph M. Brown Act, the Political Reform Act, the California Public Records Act, and other applicable state and local laws governing public agency governance
• Attend all Board Meetings, and Board Committee meetings as needed. Ensure an efficient and intentional process is in place to record, prepare, review, and maintain accurate Board records; reflect actions taken, votes cast, and public comment received; Certify and maintain official meeting minutes, attendance, resolutions, permanent public record, and official documentation
• Oversee the preparation and distribution of staff reports, resolutions, and other supporting documents for Brown Act meetings in coordination with departmental staff and legal counsel
• Ensure timely and proper public noticing of all meetings, including posting at agency facilities and on the agency's website
• Coordinate with legal counsel on issues of parliamentary procedure, conflict of interest, and open meeting requirements

Support Board Relationship Management & Coordination

• Serve as the primary liaison between the Board of Directors, executive leadership, internal stakeholders, outside agencies, and the public on matters relating to Board activities.
• Manage Board governance processes, including onboarding new Board members and maintaining governance policies; This includes administering the oath of office to newly appointed or elected Board members; maintaining Statements of Economic Interest (Form 700) filings in compliance with the Political Reform Act.
• Oversee the timely distribution of Board materials and ensure transparency and accessibility of public records
• Provide guidance to Board members and partners with executive leadership to ensure Board alignment on strategic priorities, policies, and agency initiatives
• Maintain official records and filings, ensuring compliance with state and local regulatory requirements
• Support Board committees and special initiatives, including audits, compliance reviews, and strategic planning efforts
• Perform other related duties and special projects as assigned by the Board of Directors or Executive Director
  

What You Bring:

• An Associate degree in Public Administration, Business Administration, Communications, or a related field required
• At least 3-5 years of direct experience working with a governing Board, including agenda management, meeting coordination, and minutes preparation
• Experience in public sector, government, or highly regulated environments strongly preferred
• Demonstrated knowledge of California public meeting laws, including the Ralph M. Brown Act, strongly preferred
• Strong understanding of public sector governance, Board operations, and regulatory compliance
• Ability to operate with discretion, confidentiality, and sound judgment in politically sensitive environments
• Exceptional organizational and project management skills with the ability to manage multiple priorities
• Strong written communication skills with experience drafting formal Board materials and minutes
• Ability to build trusted relationships with elected officials, executives, and cross-functional teams

Desired Experience:

• Minimum of 7-10 years of progressively responsible experience supporting Boards, executive leadership, or governance functions
• Experience supporting Boards of elected officials or multi-jurisdictional governing bodies
• Familiarity with Board governance best practices, bylaws, and policy development
• Experience managing Board portals or governance systems
• Experience working in start-up or scaling organizations with evolving governance structures

Key Competencies:

• Governance & Compliance
• Executive Communication
• Political Acumen
• Attention to Detail
• Strategic Coordination
• Relationship Management
• Discretion & Confidentiality

Licenses / Certifications:

• Certified Municipal Clerk (CMC) or equivalent (preferred but not required) at time of hire; will be required within 18 months of appointment
• Master Municipal Clerk (MMC) designation is highly desirable
• Notary Public commission in the State of California is desirable

Technical Skills:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Board management platforms
• Document management and records retention systems
• Virtual meeting platforms (Microsoft Teams, Zoom)

CompensationRange:

Wearecommittedtoequitablecompensationpractices,andweofferanannualsalaryrangingfrom$150,241.00 to $178,771.00dependingonyourexperienceandqualifications.

WeOfferAmazingBenefitsToo:

• Great PPO health insurance options, and we will cover 100% of your premiums for Medical, Dental & Vision
• Fully paid Life and AD&D insurance coverage
• Employee Assistance Program (EAP)
• Generous retirement benefit where we match employee contributions dollar-for-dollar, up to 5% of the employee's salary, with immediate vesting
• Paid time off, including 14 holidays, two weeks of sick leave, and two weeks of accruable vacation for new, full-time employees in their first year

EqualOpportunity

LACAHSAisproudtobeanequalopportunityemployer.Wearecommittedtocreating

adiverseandinclusiveworkplacethatreflectsthecommunityweserve.

Westronglyencourageapplicationsfrompeopleofallbackgrounds,includingBIPOC,LGBTQIA+,andveterans.