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Birthday Coordinator Jobs (NOW HIRING)

The Little Gym

Birthday Party Coordinator

Houston, TX · On-site

$10 - $15/hr

Lead/Assist amazing Birthday Parties and special events based on our proven curriculum and teaching method (don't worry, we'll teach you how!) * Provide outstanding customer service and membership ...

My Gym

Birthday Party Coordinator / Lead

Lafayette, IN · On-site

$10 - $15/hr

As the Birthday Party Coordinator you will be responsible for coordinating parties with parents and working hands-on, leading children through fun and action-packed birthday parties. In addition to ...

The Little Gym

Birthday Party Coordinator

Asheville, NC · On-site

$15 - $16/hr

Lead/Assist amazing Birthday Parties and special events based on our proven curriculum and teaching method (don't worry, we'll teach you how!) * Provide outstanding customer service and membership ...

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Birthday Coordinator information

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How much do birthday coordinator jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for birthday coordinator in the United States is $22.62, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $25.00 per hour, depending on experience, location, and employer.

What is the difference between Birthday Coordinator vs Event Planner?

AspectBirthday CoordinatorEvent Planner
CredentialsTypically requires organizational skills, sometimes certifications in event planning or hospitalityRequires similar skills, often with certifications in event management or hospitality
Work EnvironmentPrimarily in party venues, homes, or event spaces focused on birthday celebrationsVaries from corporate events to social gatherings, including birthdays
Employer & IndustryEvent planning companies, party venues, or individual clientsEvent planning firms, corporate clients, or private individuals
Search & Comparison IntentPeople looking for birthday-specific event planning services or coordinatorsPeople comparing general event planning roles for various occasions

While both roles involve organizing events, a Birthday Coordinator specializes in planning and managing birthday celebrations, focusing on themed decorations, activities, and guest experience. An Event Planner has a broader scope, handling various types of events beyond birthdays. The skills and credentials overlap, but the focus and typical work environments differ.

What are the key skills and qualifications needed to thrive as a birthday coordinator, and why are they important?

To thrive as a Birthday Coordinator, you need strong organizational skills, event planning experience, and a high school diploma or equivalent. Familiarity with event management software, scheduling tools, and budgeting systems is typically expected. Creativity, attention to detail, and excellent interpersonal skills help you deliver memorable events and manage client expectations. These abilities ensure seamless event execution, client satisfaction, and the ability to handle multiple tasks in a dynamic environment.

What is a birthday coordinator?

Birthday Coordinators are professionals who plan, organize, and manage birthday parties and celebrations. Their responsibilities typically include coordinating with vendors, managing guest lists, overseeing decorations, arranging entertainment, and ensuring the event runs smoothly. They work closely with clients to understand their preferences and budget, then handle logistics to create a memorable and stress-free experience. Birthday Coordinators may work independently, as part of an event planning company, or at venues that host parties. Their expertise allows clients to enjoy the celebration without worrying about the details.

How does a birthday coordinator typically collaborate with vendors and clients to ensure successful events?

As a Birthday Coordinator, you will regularly communicate with both clients and vendors to align expectations and logistics. This often involves coordinating with suppliers for decorations, catering, and entertainment, as well as holding planning meetings with clients to capture their vision for the event. Effective coordinators excel at managing timelines, negotiating contracts, and troubleshooting last-minute issues, ensuring all parties are informed and the event runs smoothly. Building positive relationships and maintaining clear communication are key to successfully managing multiple stakeholders throughout the planning and execution process.
What cities are hiring for Birthday Coordinator jobs? Cities with the most Birthday Coordinator job openings:
What states have the most Birthday Coordinator jobs? States with the most job openings for Birthday Coordinator jobs include:
Birthday Coordinator jobs near you

Birthday Coordinator

Spare Time Entertainment

Huntersville, NC

Full-time

Re-posted 3 days ago

Job description

What You’ll Do

  • Assist with birthday party planning, including confirmation calls, party enhancements, scheduling the Party Patrol team, and mapping out party lanes

  • Meet with party parents during events to ensure everything is running smoothly and proactively resolve any issues

  • Greet guests, escort them to party areas, and help set the tone for an amazing experience

  • Coordinate timing of activities with guests and team members across departments

  • Oversee the Party Patrol during bowling and gaming experiences (arcade, laser tag, escape room where applicable)

  • Help secure shoes, reinforce lane safety, deliver instructions, and manage group flow

  • Enter and manage food and beverage orders, ensure timely delivery, and assist with serving

  • Lead the dessert moment and encourage the best birthday sing-along in the building

  • Support breakdown and reset of party areas to keep events running efficiently

  • Assist with managing tabs, collecting payments, and confirming deposits

  • Help train new teammates and provide ongoing support to the team

  • Follow Spare Time’s Service Standards (Code S.E.R.V.E.) and create memorable guest experiences

What We’re Looking For

  • High energy and strong organization skills

  • Comfortable leading groups of kids and interacting with families

  • Confident multitasker who can think quickly on their feet

  • Strong communication skills and a guest-first mindset

  • Able to work nights and weekends

  • Team player who enjoys a lively, interactive environment

What It’s Like to Work Here

This is not a desk job.

You’ll be on your feet, surrounded by music, bowling, arcade games, laser tag, laughter, and birthday chaos — the good kind. You’ll work with families, kids, and teammates to create celebrations that guests will remember long after the candles are blown out.

If you’re ready to bring energy, organization, and a little sparkle to every shift, we’d love to meet you.

Apply