Billing Operations Associate Jobs in Ontario (NOW HIRING)

Job Description

About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.

WPP Media is WPP's global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com.

At WPP Media, we believe in the power of our culture and our people. It's what elevates us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP & WPP Media's shared core values:

• Be Extraordinary by Leading Collectively to Inspire transformational Creativity.
• Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.
• Lead Optimistically by Championing Growth and Development to Mobilize the Enterprise.

Impact:

Our Media Operations team plays a key role in implementing the organization's strategic vision and enabling operational excellence. Working in collaboration with internal and external stakeholders to ensure smooth business practice.   

The Associate, Media Buy Enablement of Operations plays a critical role in ensuring that buy management activities and deliverables are executed on time at a high-quality level. 

In this role you will be responsible for coordinating and executing all day-to-day campaign buy administration activity for assigned client brands and campaigns, under the direction of a Media Operations Supervisor or Manager. You are a key team member, working within our buy management processes and systems to ensure client orders are processed and monthly bill/pay activities are managed throughout the buy management process, within client approved budgets. This role includes developing positive and assertive relationships with planning and trading teams to effectively implement the client order, buys, billing, actualization and payments, in accordance with GroupM Standard Operating Procedures.    

Key Accountabilities: 

• Day to Day pro-active coordination and execution of campaign initiation, activation, actualization and reconciliation activities in the campaign/buy lifecycle / RACI for your designated clients/brands and team 
• Works progressively to owning process and being able to quality assurance review of campaign inputs and changes, ensuring accurate and seamless execution 
• Establish a meaningful relationship with planning, trading and hybrid teams at the agency and GroupM Services to ensure key deliverables required for smooth campaign buy management processes 
• Ensure campaign timelines are adhered to in the client order, bill and pay processes; 
• Interpreting tactical plan template and uploading it to Prisma which includes but is not limited to: 
• Using client-driven taxonomy worksheets to generate placement names 

• Ensuring use of appropriate vendor codes 
• Maintaining accuracy in rate, rate types, flighting, package budgets etc. 
• Ensuring proper tag/tracker dimensions  
• Consult and guide all stakeholders on Standard Operating Procedures and Best Practices in a tactful, but assertive method, leveraging Operations managerial support or counsel, when needed 
• Adhoc campaign updates/adjustments as requested ensuring "planned" financials are in order 
• Participation in planning team internal status meetings to provide updates/raise concerns 
• Responsible for actualization of dollars by placement by campaign in Prisma 
• Resolve and clear invoice discrepancies with vendors and media teams 
• Progressively work across and evolve your knowledge of different buy management / administration platforms, including Mediaocean and related systems

Knowledge & Skills Required: 

• College Diploma in a Marketing, Financial, or Project Management field, or equivalent experience is an asset
• Advanced computer skills (Word, Excel, PowerPoint), Teams and Planner, workflow tool is an asset
• Strong organizational skills, detailed-oriented
• Strong math skills and ability to speak to numbers comfortably
• Adapt to change and ability to multi-task

Life at WPP Media & Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we're just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media & WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, group retirement plans, vision, and dental insurance, significant paid time off, preferential partner discounts, and employee mental health awareness days.    

WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

Please read our Privacy Notice (https://www.wppmedia.com/pages/privacy-policy) for more information on how we process the information you provide.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.