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Billing Operations Associate Jobs in Illinois (NOW HIRING)

Primus Ortho

Billing Clerk

Tinley Park, IL · On-site

$17.75 - $22.75/hr

This position is essential in maintaining smooth billing operations and ensuring accurate ... Qualifications * High school diploma or equivalent (required); associates degree preferred.

Primus Ortho

Billing Clerk

Tinley Park, IL · On-site

$17.75 - $22.75/hr

This position is essential in maintaining smooth billing operations and ensuring accurate ... Qualifications * High school diploma or equivalent (required); associate's degree preferred.

Loop

Customer Operations Associate I

Chicago, IL · On-site

$60K - $65K/yr

Customer Operations Associate I Loop is industrializing services through AI, starting with one of ... Analyze freight cost data; identify discrepancies and errors in carrier billing; work with carriers ...

Loop

Customer Operations Associate I

Chicago, IL · On-site

$60K - $65K/yr

The Customer Operations Associate is directly responsible for driving automation, optimizing ... Analyze freight cost data; identify discrepancies and errors in carrier billing; work with carriers ...

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Billing Operations Associate information

What is the difference between Billing Operations Associate vs Accounts Payable Specialist?

AspectBilling Operations AssociateAccounts Payable Specialist
CredentialsTypically requires a high school diploma or associate degree; familiarity with billing softwareRequires similar credentials; often familiar with accounting software and invoice processing
Work EnvironmentOffice setting, handling billing and customer accountsOffice setting, managing vendor invoices and payments
Industry UsageCommon in finance, healthcare, and SaaS companiesPrevalent in finance, manufacturing, and corporate sectors
Search & Comparison IntentOften compared for billing and accounts receivable rolesCompared for accounts payable and invoice processing roles

The Billing Operations Associate and Accounts Payable Specialist roles share similarities in credentials and work environment but focus on different sides of financial transactions. The associate handles billing and receivables, while the specialist manages vendor payments and invoices. Both roles are essential in financial operations within various industries.

What are the key skills and qualifications needed to thrive as a billing operations associate?

To thrive as a Billing Operations Associate, you need strong attention to detail, analytical skills, and a background in finance or accounting, often supported by a relevant degree or coursework. Familiarity with billing software (like SAP or Oracle), spreadsheets, and financial management systems is typically required. Excellent organizational skills, problem-solving abilities, and clear communication help you efficiently resolve discrepancies and work with internal teams or customers. These skills are crucial for ensuring accurate invoicing, timely payments, and smooth financial operations within an organization.

What is the role of a billing operations associate?

A billing operations associate is responsible for processing and managing customer invoices, ensuring accurate billing, and resolving billing discrepancies. They often use billing software and collaborate with finance and customer service teams to maintain accurate financial records and support revenue cycle processes.

What does a billing operations associate do?

A Billing Operations Associate is responsible for managing and processing billing-related activities within an organization. Their tasks typically include generating invoices, verifying billing data, resolving discrepancies, and ensuring timely payments from clients. They collaborate closely with other departments such as finance, sales, and customer service to resolve issues and maintain accurate records. This role requires strong attention to detail, organizational skills, and proficiency with billing software or systems.

What are some common challenges faced by billing operations associates, and how can they be managed effectively?

Billing Operations Associates often encounter challenges such as managing high volumes of invoices, resolving discrepancies between billing records and client accounts, and staying up-to-date with evolving billing software. Effective time management, attention to detail, and proactive communication with internal teams and clients are key to overcoming these obstacles. Many organizations provide ongoing training and support to help associates navigate complex billing scenarios and maintain accuracy in their work.
What are the most commonly searched types of Billing Operations jobs in Illinois? The most popular types of Billing Operations jobs in Illinois are:
What are popular job titles related to Billing Operations Associate jobs in Illinois? For Billing Operations Associate jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Billing Operations Associate jobs in Illinois look for? The top searched job categories for Billing Operations Associate jobs in Illinois are:
Billing Operations Associate jobs near you
Infographic showing various Billing Operations Associate job openings in Illinois as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Billing & Operations Coordinator

Motive Companies

Downers Grove, IL

$46K - $48K/yr

Full-time

Posted 18 days ago

Job description

Billing & Operations Coordinator
Confidential Scientific Testing Laboratory
Downers Grove, IL
Full-Time | 100% Onsite

Join a Team Where Accuracy Drives Success

Our client, a respected scientific testing laboratory, is seeking a highly organized Billing & Operations Coordinator to support accounting, administrative operations, and internal business processes.
This position is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly. You'll work closely with leadership while supporting billing, customer accounts, recruiting administration, and day-to-day office operations.
If you're naturally organized, detail-oriented, and enjoy solving problems while improving processes, we'd love to meet you.
What You'll Do
Billing & Accounting
Prepare, review, submit, and track customer invoices for laboratory testing services.
Review purchase orders, billing documentation, and client instructions for accuracy and completeness.
Enter and maintain information across internal systems, client portals, and business software.
Reconcile customer accounts and investigate billing discrepancies.
Maintain customer account records, billing notes, credit balances, and tracking spreadsheets.
Respond professionally to billing questions and customer account inquiries.
Follow established procedures while identifying opportunities to improve workflows and efficiencies.
Administrative Operations
Support recruiting activities including candidate communication, interview scheduling, phone screens, and applicant tracking.
Assist with employee records, onboarding documentation, and personnel file maintenance.
Organize and maintain accounting, HR, and operational documentation.
Handle confidential employee, financial, and customer information with professionalism and discretion.
Maintain accurate internal records that support communication across multiple departments.
Provide administrative support to leadership and assist with special projects as needed.



What We're Looking For

We're seeking someone who enjoys organization, problem-solving, and taking ownership of their work.
You'll be successful if you have:

Experience in billing, accounting support, office administration, operations, or a related role.
Strong Excel and Microsoft Office skills.
Experience working with accounting systems, business software, CRM platforms, or databases.
Excellent written and verbal communication skills.
Exceptional attention to detail and accuracy.
Strong organizational skills with the ability to manage recurring deadlines.
The ability to investigate issues, identify missing information, and confidently determine next steps.
Professional judgment when handling confidential financial and employee information.

Ideal Backgrounds

This opportunity is well suited for professionals with experience in:
Billing Coordinator
Accounting Clerk
Accounts Receivable
Accounts Payable
Administrative Coordinator
Office Manager
Executive Assistant
Operations Coordinator
Project Coordinator
Customer Operations
Business Support
Human Resources Administration

Why You'll Love This Opportunity

This is more than a traditional administrative position. You'll become a key member of a collaborative team where your work directly supports accounting operations, internal business processes, recruiting efforts, and customer service.
You'll have the opportunity to work closely with leadership, contribute ideas for process improvement, and build a long-term career with a stable and growing scientific testing organization.
If you're looking for a role where organization, accuracy, and initiative are recognized and valued, we encourage you to apply today.

Pay: $46,000-$48,000
Education:Associate (AA, AS...)Employment Type: FULL_TIME

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