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Billing Assistant Jobs in Sequim, WA (NOW HIRING)

U.S. Navy

Medical Assistant

Nordland, WA

$19.25 - $24.75/hr

Medical Assistant/Technician (Hospital Corpsman) Category / Component: Enlisted Both Overview ... Post-9/11 GI Bill, ACE-recommended college credit for Navy training, Navy COOL-funded ...

U.S. Navy

Medical Assistant

Sequim, WA

$19 - $24.50/hr

Medical Assistant/Technician (Hospital Corpsman) Category / Component: Enlisted Both Overview ... Post-9/11 GI Bill, ACE-recommended college credit for Navy training, Navy COOL-funded ...

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All JobsBilling JobsBilling Assistant JobsBilling Assistant Jobs in Sequim, WA

Billing Assistant information

See Sequim, WA salary details

$13

$21

$31

How much do billing assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for billing assistant in Sequim, WA is $21.15, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.46 per hour, depending on experience, location, and employer.

What is the difference between Billing Assistant vs Accounts Payable Clerk?

Billing AssistantAccounts Payable Clerk
Prepares and sends customer invoicesProcesses and manages vendor invoices
Focuses on billing accuracy and customer recordsEnsures timely payment to suppliers
Typically requires basic accounting or bookkeeping skillsRequires similar skills, often with additional knowledge of accounts payable processes
Works in finance, accounting, or administrative departmentsWorks mainly in accounts payable or finance teams

While both roles involve financial data and basic accounting skills, a Billing Assistant primarily handles customer invoicing and billing records, whereas an Accounts Payable Clerk manages vendor payments and invoice processing. Both positions are essential in financial operations and often share similar credentials and work environments.

What does a billing assistant do?

A Billing Assistant is responsible for supporting the billing department by preparing invoices, maintaining financial records, and handling billing inquiries from clients or customers. They ensure that invoices are accurate and sent out in a timely manner, and may also assist with processing payments and resolving any discrepancies. Their role often involves working with accounting software, communicating with other departments, and helping to maintain organized and up-to-date records for the company.

What are the key skills and qualifications needed to thrive as a billing assistant, and why are they important?

To thrive as a Billing Assistant, you need strong numerical aptitude, attention to detail, and familiarity with basic accounting principles, often supported by a high school diploma or associate degree in business or accounting. Proficiency with billing software, spreadsheets, and financial management systems such as QuickBooks or SAP is typically required. Excellent organizational skills, effective communication, and the ability to manage time efficiently help Billing Assistants stand out. These skills ensure accurate invoicing, timely payments, and smooth financial operations within an organization.

What are the most common challenges faced by billing assistants, and how can they be managed effectively?

Billing Assistants often encounter challenges such as managing large volumes of invoices, ensuring accuracy in billing data, and meeting tight deadlines. These can be effectively managed by developing strong organizational skills, utilizing billing software to minimize errors, and maintaining clear communication with both clients and internal teams. Proactively addressing billing discrepancies and staying updated on relevant procedures also helps reduce errors and ensures smooth workflow. Building a solid understanding of the company's billing processes and regular training can further support success in this role.

What do you need to be a billing assistant?

To become a billing assistant, you typically need strong attention to detail, good organizational skills, and proficiency with billing software or spreadsheets. A high school diploma or equivalent is usually required, and some employers may prefer previous experience in administrative or financial roles. Basic knowledge of accounting principles can also be beneficial.

Is billing and coding still in demand?

Billing assistants and medical coders are in demand due to ongoing healthcare industry growth and the need for accurate medical billing and coding. Proficiency in coding systems like ICD-10 and CPT, along with certification, can enhance job prospects in this field.
What cities near Sequim, WA are hiring for Billing Assistant jobs? Cities near Sequim, WA with the most Billing Assistant job openings:
Billing Assistant jobs near you

PFS Representative Billing and Collecting

WhidbeyHealth

Coupeville, WA • On-site

$16.75 - $18.25/hr

Full-time

Medical, Dental, Vision, Life

Re-posted 23 days ago

Job description

JOB SUMMARY
MVA and workers comp experience is a plus.
The Patient Financial Services Representative supports the mission of providing quality healthcare to the patients of WhidbeyHealth by performing a variety of duties that support the financial health and well-being of the organization. The PFS Representative may be responsible for coordinating patient referrals and subsequent follow up, verifying insurance and providing financial counseling to assist with self-pay accounts, as well as billing and collection of insurance and self-pay accounts. This position is expected to demonstrate professional behavior, display appropriate conduct and show consideration, respect and patience towards all patients, families, staff and professional affiliates. The PFS Representative follows all federal, state and payer specific regulations and policies pertaining to documentation and billing practices to ensure all work is in compliance with established guidelines.
PRINCIPLE FUNCTIONS includes the following, other duties may be assigned:
  • Patient Referrals:
  • Coordinates patients through referral and follow-up care by scheduling with appropriate specialists, facilities, agencies and insurance companies.
  • Ensures that appropriate and timely follow up is provided to the patient, while documenting all patient referral information in a manner that is clear and understandable by staff.
  • Requests appropriate copies of chart notes, laboratory results, radiology images, patient history and disseminates that information to the designated referral sources and monitors progress.
  • Provides updates to department staff when there are changes in referral procedures, laws and insurance requirements that would affect the patients' care plan.
  • Works as an integral part of the care team, coordinating needs and patient progress with providers and other designated staff members, to ensure a cohesive and seamless referral experience for the patient and patient's family.
  • Completes all forms according to department and governmental guidelines.
  • Scans all documentation into the patient's electronic medical record.
  • Maintains a comprehensive filing system that clearly identifies and updates all forms used in the referral process. Provides timely creation, updates, and corrections to forms as needed.
  • May be required to provide back up to the Patient Registrar or HIM Technician on as needed basis to support department or clinic functions.
  • Stays up to date on payer authorization requirements and changes.
  • Submits for prior authorization when referred for internal or external exams/procedures originating within their clinic department.
  • Insurance Verifier:
  • Contacts insurance companies on preadmissions and admissions, verifying eligibility and benefits for patients.
  • Notifies the Financial Advocate and/or service department or clinic of patients who do not have appropriate referrals and authorizations in place.
  • Documents contact person name, eligibility, benefits, referrals, authorization, and any other pertinent information in notes.
  • Obtains patient signatures on messages from Medicare and Tricare.
  • Stays up to date on payer authorization requirements and changes.
  • Acts as an insurance resource to other departments and provides training in the use of eligibility resources.
  • Reviews department schedules and identifies patients not yet pre-admitted for pending services. Contacts and interviews patients by phone that have not had services within the past 90 days, obtaining demographic and insurance information.
  • May be required to provide back up to the Patient Registrar or Financial Advocate on an as needed basis to support department functions.
  • Financial Advocate:
  • Interviews and provides financial counseling to all patients regarding patient balances.
  • Arranges for the resolutions of patient liabilities through valid financial arrangements.
  • Assists and advises patient in obtaining alternative financial resources in order to meet their obligation including bank loans, DSHS programs and financial assistance.
  • Identifies patients for COBRA and follows through for approval.
  • Obtains necessary release signatures, ensuring confidential signatures are obtained.
  • Completes indicator reports on a timely basis.
  • Provides price quotes when requested by patients.
  • May be required provide back up to the Insurance Verifier or Patient Registrar on an as needed basis to support department functions.
  • Billing and Collecting:
  • Electronically and manually bills all accounts timely, to include but not limited to insurance and self-pay accounts.
  • Follows up on all requests for additional information from the insurance company within established department productivity standards.
  • Follows up with the insurance company to ensure payment within established department productivity standards.
  • Contacts the patient or guarantor for further information to collect on the account or to resolve the account.
  • Accepts payments made over the phone from patient or guarantor.
  • Processes refunds to patient, guarantor, or insurance company as required.
  • Promptly posts payments to accounts through DDE and electronically.
  • Works closely with Third Party Payers, Collection Agencies, and Attorneys as needed.
  • Understands and can articulate financial assistance policy to the patient or guarantor.
  • Works through daily Queue and reports within established target levels for department productivity.
  • Reviews accounts and remittance to ensure correct payment.
  • Pulls insurance remits and patient payment back up for rebilling, refunds, and audits.
  • Inputs statistically numbers in online reports.
  • Prepares insurance appeals and follows up as required.
  • Processes technical denials.
  • Maintains the Itemized Statement Request Line.
  • Reviews First Choice invoice and Pacific Medicaid invoice to ensure proper billing prior to sending for payment request. Identifies and resolves any errors.
  • Completes financial rounding with IP/OBS patients to review patient's financial responsibility after insurance coverage or if full self-pay.
  • Provides prompt and courteous service to all visitors and callers to the Patient Financial Services department. Resolves accounts or inquiries or identifies and transfers to the appropriate party to assist further.

A PFS Representative I is eligible to move to a PFS Representative II after the completion of twelve (12) consecutive months as a PFS Representative I in their assigned department with the proven ability to perform all essential functions and competencies of the position with no recent performance improvement documentation on file.
A PFS Representative II is eligible to move to a PFS Representative III after the completion of three (3) consecutive years as a PFS Representative I-II in their assigned department with the proven ability to perform all essential functions and competencies of the position with no recent performance improvement documentation on file.
JOB KNOWLEDGE & QUALIFICATIONS
Education
High school diploma or equivalent required, advanced education preferred.
Training and Experience
One (1) year of previous related experience in a medical front office. Previous experience with billing and collections in a medical office or hospital setting strongly preferred.
Certificates, Licenses, Registrations
Certified Revenue Cycle Specialist (CRCS) certification preferred; Certified Healthcare Access Associate (CHAA) certification is acceptable for PFS Representatives working in Patient Referrals, Insurance Verifier or Financial Advocate roles.
Health & Well-Being You Can Count On
We offer a thoughtful, comprehensive benefits package designed to support you and your family at every stage of life:
  • Medical Coverage - HDHP w/HSA / PPO
  • Prescription Drug Coverage
  • Dental Options - PPO / Managed-Care Plan
  • Vision Benefits - VSP
  • Life & AD&D Insurance - Employer paid coverage
  • Long-Term Disability Coverage - Employer paid income Protection
  • Health Savings Account (HSA) - If enrolled in HDHP
  • Healthcare Flexible Spending Account (FSA) - Dependent & Healthcare
  • Employee & Provider Assistance Programs - Free, confidential support
  • Voluntary Life & AD&D Insurance - Additional employee paid buy up option
  • Voluntary Long-Term Disability Coverage - Additional employee paid buy up option

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