Back Office Manager Jobs in Provo, UT (NOW HIRING)

ABOUT TOPGOLF

Topgolf is a sports entertainment company that has changed how millions of people experience golf and where you can build a serious career. Our venues are high-energy, high-volume environments where performance matters and results are visible. Every day, we bring together golf, food and beverage, events, and entertainment into one experience that keeps guests coming back.

WHAT WE'RE SEEKING

Are you the person who makes everything run behind the scenes without anyone having to ask? Do you bring structure, accuracy, and calm to a high-volume operation and take genuine pride in having your house in order?

We're looking for an Office Manager who understands that back-of-house operations are the backbone of a high-performing venue. Someone who manages administrative functions, supports leadership, and creates the organized, compliant, and efficient environment that lets everyone else do their jobs well. No detail is too small. Every system matters.

If you bring order to complexity and own the details others overlook, this is where that work is valued.

THE ROLE

The Office Manager is the operational and administrative hub of the Topgolf venue. This role is responsible for Human Resources administration, payroll processing, hourly recruiting, financial controls, procurement, and compliance; ensuring the behind-the-scenes functions that keep the venue running are executed accurately and on time.

The Office Manager also leads and develops a team of Admins, serves as the on-site liaison for Home Office HR and team members Relations, and partners with venue leadership to maintain a well-run, compliant, and people-first operation.

As a leader of a high-energy, guest-facing venue, this role requires a flexible schedule including evenings, weekends, and holidays, with availability to work extended hours during peak periods, special events, and high-volume seasons.

WHAT YOU WILL DO

Own HR and Payroll Administration

Function as the site liaison for Home Office HR and Team members Relations issues

Ensure consistency with and compliance to federal and state employment regulations

Administer HR and Payroll systems accurately and on time

Process bi-weekly payroll with a high degree of accuracy

Assist with new hire onboarding and create and maintain personnel files

Administer Team members tips in accordance with venue policy

Manage Financial Operations

Provide financial support through petty cash handling, safe counts, change orders, and daily cash reconciliations

Process invoices for payment and follow up with vendors to ensure timely resolution

Order office supplies and manage procurement within budgetary guidelines

Support venue leadership in maximizing profit and revenue through accurate financial administration

Lead and Develop the Admin Team

Supervise a team of Admins in providing best-in-class internal service to the Topgolf team

Coach and develop the admin team and drive Team members engagement

Delegate tasks clearly and follow up to ensure timely and accurate completion

Build a team culture rooted in professionalism, accuracy, and care for the people we serve

Own Hourly Recruiting

Manage the full hourly recruiting cycle - from job posting and sourcing to interview scheduling and offer processing

Partner with department managers to understand staffing needs and prioritize open roles

Maintain accurate and up-to-date job postings across all recruiting platforms

Screen applicants, coordinate interviews, and ensure a professional and welcoming candidate experience

Track recruiting activity, pipeline status, and time-to-fill metrics for venue leadership

Support onboarding of new hourly Team members to ensure a smooth start from day one

Support Venue Operations

Perform additional operational duties as assigned by venue leadership

Partner with department managers to resolve administrative and HR-related issues quickly

Demonstrate Topgolf's core values: Fun, One Team, Excellence, Courage, and Caring

CORE COMPETENCIES FOR SUCCESS

Ensures Accountability | Holding self and others accountable to meet commitments.

Takes full ownership of HR, payroll, and financial processes - errors and missed deadlines are not acceptable

Monitors the Admin team's performance and holds Team members accountable for accuracy and standards

Follows through on every commitment to Team members, vendors, Home Office, and venue leadership

Accepts responsibility for both successes and failures in own work without deflecting

Communicates Effectively | Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Serves as the clear and professional link between venue Team members and Home Office HR

Adjusts communication style to suit Team members at all levels - from hourly team members to senior leadership

Sounds like a fit? We can't wait to meet you!