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Back Office Assistant Jobs in Calgary, AB (NOW HIRING)

MAXgreen Group Ltd.

Be Seen First

Reception Administrative Assistant

Calgary, AB · On-site

CA$40K - CA$45K/yr

MAXgreen is hiring for a Full Time Experienced Receptionist and Office Assistant, reporting to our ... MAXgreen believes that every business has a responsibility to GIVE BACK to their community.

HollisWealth

Contracting Assistant

Calgary, AB · Hybrid

CA$45K/yr

Set up advisor's rep and branch codes in PPI's back-office system. * Ensure all advisor licensing and E&O requirements are up to date and entered in the APEXA system. * Assist advisors in maintaining ...

Logel Homes

Assistant Site Superintendent

Calgary, AB

... back framing and framing inspections at the Site Superintendent's direction. The ideal candidate ... Proficiency with Microsoft Office. * Strong conflict resolution, customer service, and negotiation ...

Logel Homes

Assistant Site Superintendent

Calgary, AB · On-site

... back framing and framing inspections at the Site Superintendent's direction. The ideal candidate ... Proficiency with Microsoft Office. * Strong conflict resolution, customer service, and negotiation ...

Arctic Arrow Group

Junior Estimator

Calgary, AB · On-site

Key Responsibilities: * Assist the Lead Estimator in preparing estimates, tenders, and other bid ... Experience working with Excel and MS office programs such as MS Project * Foundational knowledge of ...

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Back Office Assistant information

What is a back office assistant?

Back Office Assistants are administrative professionals who support the day-to-day operations of a business by handling tasks such as data entry, record keeping, document management, and internal communications. They typically work behind the scenes, ensuring that the front office and other departments run smoothly. Their responsibilities may also include scheduling, processing invoices, and maintaining databases. While they do not usually interact directly with customers, their work is essential for the efficient functioning of an organization.

What are the key skills and qualifications needed to thrive as a back office assistant, and why are they important?

To excel as a Back Office Assistant, you need strong organizational abilities, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, data entry systems, and document management tools is typically required. Effective communication, time management, and discretion are essential soft skills for efficiently handling sensitive information and supporting team operations. These skills ensure smooth office workflows, accurate record-keeping, and reliable support to front-line staff and management.

What are some common challenges faced by back office assistants, and how can they be managed effectively?

Back Office Assistants often handle a variety of administrative tasks, such as data entry, record keeping, and supporting multiple departments simultaneously. One common challenge is managing a high volume of repetitive tasks while maintaining accuracy and meeting tight deadlines. Staying organized, using digital tools to streamline workflow, and communicating proactively with other team members can help manage these challenges effectively. Additionally, regularly updating skills in office software and seeking feedback can improve both efficiency and job satisfaction.

What is the difference between Back Office Assistant vs Data Entry Clerk?

AspectBack Office AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative or office certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, supporting administrative tasksOffice or remote, focusing on data input
Employer & Industry UsageBusinesses, healthcare, finance, retailVarious industries, including healthcare, finance, and government
Common Search & Comparison IntentUnderstanding administrative support rolesData management and input tasks

The Back Office Assistant and Data Entry Clerk roles both support administrative functions in office environments. While the Back Office Assistant handles a broader range of tasks such as document management and customer support, the Data Entry Clerk primarily focuses on inputting and maintaining data. Both roles require similar credentials and are used across various industries, but their core responsibilities differ in scope and focus.

How much is the salary of a back office assistant?

The salary of a back office assistant typically ranges from $25,000 to $45,000 per year, depending on experience, location, and the industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Skills in administrative tasks, data entry, and familiarity with office software are often required.

What are the most commonly searched types of Back Office jobs in Calgary, AB?

The most popular types of Back Office jobs in Calgary, AB are:

Back Office Assistant jobs near you
Infographic showing various Back Office Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, and 3% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution.

Veterinary Assistant, ER, Western Veterinary Specialist & Emergency Centre

VCA Animal Hospitals

Calgary, AB

Full-time

Posted 25 days ago

VCA Animal Hospitals rating

6.1

Company rating: 6.1 out of 10

Based on 659 frontline employees who took The Breakroom Quiz

28th of 52 rated veterinary

Job description

Veterinary AssistantDepartment: EmergencyLocation: Calgary, AB

Western Veterinary Specialist & Emergency Centreis currently welcoming an energetic, dynamicER Veterinary Assistantto join our team. This is an exceptional opportunity for an organized, motivated, and empathetic individual to join us in a very important support role for the entire hospital. This is a full-time position that includes days, overnights, weekends and holidays.

  • Assist veterinary staff with various tasks and treatments

  • Create a warm and welcoming environment for our patient and pet parents

  • Create a positive, low-stress atmosphere for our clients and patients

  • General housekeeping duties; cleanliness of ICU and triage, pet holding areas, and common areas

  • Willingness to learn more regarding; veterinary services and updated medical office procedures

  • Exceptional client service skills

  • Compassion and nurturing attitude

  • Ability to remain calm in stressful situations and adapt to changing situations

  • Take initiative and work independently

  • Veterinary Assistant (VA) or Veterinary Office Assistant (VOA) program certificate an asset

What VCA Canada Offers

  • A caring culture of Wellness and Appreciation!

  • Competitive wages!

  • Opportunity to apply for a Veterinary Technologist scholarship (annual process)

  • Annual uniform allowance

  • Exceptional career development: there is room to grow here!

  • Referral Bonus Rewards

  • Opportunities to give back to your community through VCA initiatives

  • Generous personal pet care discounts

  • Cool wellness apps!

Our Story

VCA Canada is a network of veterinary hospitals, with our head office in Calgary, Alberta, committed to positively impacting pets, people, and local communities for nearly 45 years. We have compassion for the neighbourhoods we serve and every pet within them, not just those we see in our hospitals. Every VCA Canada hospital location takes pride in its legacy of excellence, earning the trust of pet owners by delivering the highest quality of medicine to keep pets happy and healthy.
In 2017, VCA Canada became part of the Mars Veterinary Health family of brands, solidifying an even stronger commitment to ensuring the strength and stability of the veterinary profession and our commitment to pet parents nationwide. VCA Canada is also passionate about providing an industry-leading Associate experience to over 4,000 Canadians employed across the country. In 2026, for the third year in a row, we were named one of Alberta's Top Employers, which recognizes organizations whose head offices are located within the province and lead their industries in offering exceptional places to work. Additionally,we were selected as one of Canada's Top Employers for Young People 2026, which recognizes employers across Canada that lead their industries in offering exceptional places to work and programs for young people starting their careers.Most recently, we received 2026 Great Place to Work Certification Canada.

Click "Apply Now"

VCA Canada is committed to providing an inclusive and diverse workplace and is an equal opportunity employer. If you require any assistance, please let us know

If you are a current associate, you need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.

What VCA Animal Hospitals employees say

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