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Back Office Assistant Jobs in Wisconsin (NOW HIRING)

ThedaCare

Clinic Assistant - CMA - LPN

New London, WI · On-site

$17 - $21.50/hr

The Clinic Assistant provides patient-centered, specialized, evidence-based care across the ... Assists in discharging the patient at the completion of the office visit reinforcing the after ...

Thedacare

Clinic Assistant - CMA - LPN

Waupaca, WI · On-site

$17.75 - $22.25/hr

The Clinic Assistant provides patient-centered, specialized, evidence-based care across the ... Assists in discharging the patient at the completion of the office visit reinforcing the after ...

Tang and Company

Medical Assistant (Temporary)

Mauston, WI · On-site

$19.75 - $25.25/hr

Support both front and back-office functions as needed. What Were Looking For: * Completion of a Medical Assistant (MA) program from an accredited school. * Medical Assistant (MA) certification ...

CareOnSite

Medical Assistant (Temporary)

Mauston, WI · On-site

$19.75 - $25.25/hr

Support both front and back-office functions as needed. What We're Looking For: * Completion of a Medical Assistant (MA) program from an accredited school. * Medical Assistant (MA) certification ...

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Back Office Assistant information

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How much do back office assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for back office assistant in Wisconsin is $20.56, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $22.55 per hour, depending on experience, location, and employer.

What is a back office assistant?

Back Office Assistants are administrative professionals who support the day-to-day operations of a business by handling tasks such as data entry, record keeping, document management, and internal communications. They typically work behind the scenes, ensuring that the front office and other departments run smoothly. Their responsibilities may also include scheduling, processing invoices, and maintaining databases. While they do not usually interact directly with customers, their work is essential for the efficient functioning of an organization.

What are the key skills and qualifications needed to thrive as a back office assistant, and why are they important?

To excel as a Back Office Assistant, you need strong organizational abilities, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, data entry systems, and document management tools is typically required. Effective communication, time management, and discretion are essential soft skills for efficiently handling sensitive information and supporting team operations. These skills ensure smooth office workflows, accurate record-keeping, and reliable support to front-line staff and management.

What are some common challenges faced by back office assistants, and how can they be managed effectively?

Back Office Assistants often handle a variety of administrative tasks, such as data entry, record keeping, and supporting multiple departments simultaneously. One common challenge is managing a high volume of repetitive tasks while maintaining accuracy and meeting tight deadlines. Staying organized, using digital tools to streamline workflow, and communicating proactively with other team members can help manage these challenges effectively. Additionally, regularly updating skills in office software and seeking feedback can improve both efficiency and job satisfaction.

What is the difference between Back Office Assistant vs Data Entry Clerk?

AspectBack Office AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative or office certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, supporting administrative tasksOffice or remote, focusing on data input
Employer & Industry UsageBusinesses, healthcare, finance, retailVarious industries, including healthcare, finance, and government
Common Search & Comparison IntentUnderstanding administrative support rolesData management and input tasks

The Back Office Assistant and Data Entry Clerk roles both support administrative functions in office environments. While the Back Office Assistant handles a broader range of tasks such as document management and customer support, the Data Entry Clerk primarily focuses on inputting and maintaining data. Both roles require similar credentials and are used across various industries, but their core responsibilities differ in scope and focus.

How much is the salary of a back office assistant?

The salary of a back office assistant typically ranges from $25,000 to $45,000 per year, depending on experience, location, and the industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Skills in administrative tasks, data entry, and familiarity with office software are often required.

What are the most commonly searched types of Back Office jobs in Wisconsin?

The most popular types of Back Office jobs in Wisconsin are:

What cities in Wisconsin are hiring for Back Office Assistant jobs?

Cities in Wisconsin with the most Back Office Assistant job openings:

Back Office Assistant jobs near you
Infographic showing various Back Office Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $42,761 per year, or $20.6 per hour.

Assistant General Manager

IDM Hospitality Management

Ephraim, WI • On-site

Full-time, Other

Medical, Dental, Vision, Retirement, PTO

Posted yesterday

New

Job description

The Assistant General Manager ("AGM") is a pivotal position in the operation of Eagle Harbor Inn, as it interfaces with both guests amp; staff, to facilitate excellent experience by guests, while overseeing the staff to ensure this deliverable. The AGM answers to the General Manager, as a full time salaried position.
Primary Responsibilities
Front of House:
  • Directly manage the Front Desk Staff; Hire, train, coach, review
  • Ensure consistent amp; ongoing training of FD Staff
  • Ensure excellent service to deliver premier guest experience
  • Daily review of guest departures, arrivals, amp; special requests for followup
  • Maintain a clean/organized work environment for Front amp; Back Office
  • Ensure Daily Deposits are balanced
  • Manage The Residence bookings on AirBnB amp; Lodgical
  • Monitor Rotation between Suites to ensure rentals are even
  • A/R; Verify all departed guests have a 0 balance
  • Ensure email amp; phone communications are hospitably handled each shift
  • Provide support of FD by filling shifts amp; assist on phones in Back Office
  • Respond to Group/Event requests promptly; ensure room blocks are dropped
  • Troubleshoot reservation issues
  • Facilitate creation amp; implementation of packages amp; Add-ons; Inventory
  • Respond to reviews/comments left by guests in Revinate
  • Create Monthly Owner Stay List
  • Onsite expert in Software: Lodgical, Ambiance amp; Revinate
  • Facilitate OTA deductions are done by end of each month
  • Organize monthly lunch May – Oct

Back of House:
  • Assist answering phones when in the Back Office
  • Responsible for the Night Phone on the GM’s days off/week (as instructed by GM)
  • Compile amp; complete weekly staff schedules, 3 weeks out
  • Purchasing of suite replacement amp; maintenance items; price, store
  • Update Replacement List as necessary
  • Assist GM in physical management of property with phone calls to contractors
  • Facilitate seasonal projects done by Front Desk Staff, i.e. Update In-Room Books
  • Provide on site photos amp; story ideas to Marketing Coordinator
  • Do room setups, shutdowns when Housekeeping is not scheduled; winter only
  • Assist GM with capital project fulfillment
  • Facilitate completion of Seasonal Task List as pertains to the Front Desk

Additional Functions amp; Responsibilities
  • Conduct property orientation for employees at all levels to enhance professionalism, responsiveness, and guest service quality.
  • Assist the GM in implementing operations strategies to ensure IDM Hospitality’s operational standards are consistently met throughout the hotel.
  • Assist the annual business planning and budgeting process.
  • Collaborate with IDM Hospitality in recruiting and onboarding associate positions as required.
  • Perform all other duties as assigned.

Minimum Qualifications
  • High school diploma or GED with 2 years’ experience in the guest services, front desk, or related professional area
OR
  • 2-year degree from an accredited university in Hotel and Restaurant Management, or related major; 1-year work experience required
Schedule May Include:
  • Day shift
  • Holidays
  • Monday to Friday
  • Night shift
  • Weekends

Expected Hours of Work
  • This is a Full-Time, year-round position with a minimum of 40 hours per week expected.

What can you look forward to?
  • Health, Dental and Vision plan
  • Paid time off
  • 401(k) retirement plan with company match
  • Hotel room discounts nationwide
  • Disability insurance
  • Employee assistance program
  • Life insurance

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. Upon employment, all employees are required to fully comply with rules and regulations for the safe and effective operation of the hotel’s facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.

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