ZipRecruiter

Log In

1

Aviva The Jobs (NOW HIRING)

Aviva Psychology Services

Be Seen First

Intake Coordinator

Boston, MA · Remote

$55K - $65K/yr

It involves a balance of client-facing support, behind-the-scenes administrative and data entry tasks, and ongoing collaboration with clinical and administrative staff at Aviva. The Intake ...

Aviva Health

OB/GYN at Aviva Health

Roseburg, OR

As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a ...

Aviva Health

OB/GYN at Aviva Health

Roseburg, OR

As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a ...

Aviva Health

Pediatrician

Roseburg, OR · On-site

As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a ...

Aviva Health

Pediatrician

Roseburg, OR · On-site

$163K - $211K/yr

As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a ...

Aviva Health

Pediatrician

Roseburg, OR · On-site

$258K/yr

As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a ...

Aviva Health

General Application

Roseburg, OR · On-site

$33K - $89K/yr

As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a ...

Aviva Health

Pediatrician

Roseburg, OR

$163K - $211K/yr

As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a ...

Aviva Health

General Application

Roseburg, OR · On-site

As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a ...

Aviva Health

Care Coordinator

Roseburg, OR · On-site

$26.99 - $32.99/hr

As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a ...

Aviva Health

Endocrinologist

Roseburg, OR

As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a ...

next page

Showing results 1-20

All JobsAviva The Jobs

Aviva The information

What cities are hiring for Aviva The jobs? Cities with the most Aviva The job openings:
What states have the most Aviva The jobs? States with the most job openings for Aviva The jobs include:
What job categories do people searching Aviva The jobs look for? The top searched job categories for Aviva The jobs are:
Aviva The jobs near you
Infographic showing various Aviva The job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 21% Part Time, and 1% Temporary. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.
Intake Coordinator

Intake Coordinator

Aviva Psychology Services

Boston, MA • Remote

$55K - $65K/yr

Full-time

Medical, Dental, Retirement, PTO

Posted 3 days ago

Be Seen First

After you apply to this job, you can share why you’re interested to jump to the top of the candidate list.

Job description

Aviva Psychology Services is a mid-size, compassionate, and collaborative group psychotherapy practice. We are dedicated to providing evidence-based, identity-affirming care to adults across Massachusetts through both in-person and telehealth services. Our mission is to promote emotional freedom, meaningful connection, and a sense of fulfillment for every individual we support — and that includes our team.


Position Overview

We are seeking a psychologically-minded, flexible, and empathic team member to serve as the Intake Coordinator with excellent interpersonal skills and the ability to be responsive, clear, validating and assertive as needed with a wide range of personality types and prospective clients. 


The Intake Coordinator plays a vital role in assessing fit with prospective patients and ensuring a positive and organized entry point for all fitting new members of our practice. It involves a balance of client-facing support, behind-the-scenes administrative and data entry tasks, and ongoing collaboration with clinical and administrative staff at Aviva. The Intake Coordinator is the first point of contact for new clients and will determine fit with our team and  guide clients from initial outreach to scheduling their first session. 


This full-time position requires availability during the business hours of 9 AM to 5 PM. The role is fully remote, with the option to work hybrid in our Boston or  Northampton, MA offices. 


Qualities of an ideal candidate:

  • Psychologically minded and clinically intuitive
  • Empathetic and emotionally mature
  • Strong interpersonal and relationship-building skills
  • Assertive, adaptable, and quick-thinking
  • Organized and detail-oriented
  • Able to multitask and manage competing priorities effectively
  • Self-motivated with a strong work ethic and growth mindset
  • Collaborative, professional, and dependable
  • Clinical training and/or background in psychology is ideal but not essential 


Responsibilities

Intake & Client Communication

  • Manage all incoming inquiries from prospective clients via phone, email, or web form.
  • Provide timely, clear, and compassionate communication to individuals seeking care.
  • Serve as a confident and kind leader for clients through 20-minute structured phone consultations to assess fit with practice and facilitate assignments or refer-outs as fitting.
  • Efficiently integrate information to make quick decisions to facilitate clinical fit based on client needs and clinicians’ interests/skills.
  • Use outstanding clinical intuition to feel confident both making and communicating decisions about clinical fit to clients, staff, and clinicians. 
  • Support clients in understanding practice policies and procedures.
  • Be highly responsive  to  client and staff questions and clinical assignments. Consistently track and follow up until loops are closed.


Administrative & Billing Tasks

  • Perform data entry into the electronic health record (Simple Practice) for client intake and billing purposes.
  • Verify insurance benefits for new and existing clients.
  • Support the Administrative Coordinator and leadership with additional projects and tasks as needed.

Team Collaboration

  • Get to know clinical staff well to facilitate fitting client assignments. Attend weekly  staff meetings and break out rooms  to learn different staff members’ clinical and interpersonal styles. 
  • Work closely with clinicians to ensure smooth onboarding and continuity of care for clients.
  • Identify and escalate complex issues to appropriate team members.
  • Communicate effectively and maintain professional boundaries.

Company Description

Aviva Psychology Services, a psychologist owned psychotherapy practice consisting of 20 dedicated psychologists and psychology trainees providing individual and group therapy to diverse clients in the state of Massachusetts.