Aviation Office Jobs (NOW HIRING)

Aviation Office Manager

SUMMARY OVERVIEW

The Office Manager plays a vital role in ensuring the smooth operation of the office and administrative functions. This position entails overseeing administrative staff, managing office budgets, and ensuring the efficient organization of office operations and procedures. The Office Manager also coordinates with various departments to support overall catering operations, handling tasks such as billing, scheduling, procurement, and facilities management. Additionally, you will be involved in developing and implementing office policies and procedures to improve operational efficiency and effectiveness.

RESPONSIBILITIES

• Oversee overall office administration and operations
• Manage and coordinate office activities to ensure efficiency and compliance with company policies
• Customer management:
• Assist and coordinate customer menu presentations
• Ensure accurate billing, invoicing, provisioning, customer reconciliation, and vendor reconciliation related to billing/invoicing
• Coordinate cycle changes
• Financial reporting and month-end support:
• Prepare labor, overtime, and food cost reporting
• Support month-end reporting, accrual tracking, and other financial close activities
• Operational reporting and inventory support:
• Monitor provisioning accuracy and inventory control processes
• Coordinate End of Month (EOM) product and equipment inventory par levels for local inventory and specific goods (supplies and services)
• Maintain reporting dashboards and KPI reporting to support operational visibility
• Develop and implement office policies and procedures
• Organize and supervise administrative staff activities, including delegation of responsibilities
• Handle office budgets, prepare financial reports, and control expenditures
• Ensure smooth and adequate flow of information within the company to facilitate other business operations
• Plan and coordinate office meetings and events
• Manage schedules, records, and other documentation
• Ensure security, integrity, and confidentiality of data and information
• Monitor and maintain office supplies inventory, including placing orders as needed
• Provide general support to visitors and handle customer inquiries
• Address employees’ queries regarding office management issues
• Assist in the development of office goals and objectives
• Perform any additional duties assigned by management, such as company sponsored initiatives

QUALIFICATIONS

• 18 years of age or older
• Must be legally authorized to work in the country of employment.
• Minimum of 3 years of experience in office management or a similar leadership role 
• Proficiency in Microsoft Office Suite and knowledge of office management systems and procedures 
• Communicate effectively in English (reading, writing, speaking)
• Ability to access and interpret information in print and electronically, including the use of electronic devices including IPads/Tablets, Computers, and Mobile Devices
• Effectively communicate with colleagues and clients, both in-person and through electronic means
• Pass a background check and drug screen
• Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable).
• Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays

To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

• Ability to lift up to 25 pounds 
• Ability to work in a lower temperature environment such as required for food refrigeration
• Position is generally sedentary, sitting for long periods of time 
• May need to reach with arms and grasp with hands  
• May need to push, pull 
• May need to bend, stretch, squat, kneel 
• Exposure to moderate and at times high noise levels 
• Be able to hear and respond to the spoken voice and to audible alarms  
• Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers  
• Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)   

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

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Business Unit: GSE