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Association Event Planning Jobs in Virginia (NOW HIRING)

Riverside

$18.20 - $23.68/hr

First Aid - American Heart Association/American Red Cross/American Safety and Health Institute (AHA/ARC) within 30 Days(Required) To learn more about being a team member with Riverside Health System ...

Riverside Health System Non-Providers

$18.20 - $23.68/hr

First Aid - American Heart Association/American Red Cross/American Safety and Health Institute (AHA/ARC) within 30 Days(Required) To learn more about being a team member with Riverside Health System ...

Riverside Health System

Event Planner

Newport News, VA · On-site

$18.20 - $23.68/hr

First Aid - American Heart Association/American Red Cross/American Safety and Health Institute (AHA/ARC) within 30 Days(Required) To learn more about being a team member with Riverside Health System ...

EmergencyMD

Events Manager

Reston, VA · On-site

$70 - $110/hr

Minimum 5-7 years of experience in event planning and logistics for small to large conferences ... Association experience and CMP certification preferred * Proficiency with Microsoft 365

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All JobsAssociation Event Planning JobsAssociation Event Planning Jobs in Virginia

Association Event Planning information

See Virginia salary details

$20.3K

$74.6K

$140.8K

How much do association event planning jobs pay per year?

As of Aug 19, 2026, the average yearly pay for association event planning in Virginia is $74,622.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,500.00 and $88,700.00 per year, depending on experience, location, and employer.

What is association event planning?

Association event planning involves organizing, coordinating, and managing events such as conferences, seminars, annual meetings, and networking functions for professional or trade associations. Planners work to ensure events meet the goals of the association and provide value to members, often handling logistics like venue selection, budgeting, marketing, and on-site management. They collaborate with vendors, speakers, and association leadership to deliver successful and engaging experiences for attendees.

What are the key skills and qualifications needed to thrive as an association event planner?

To thrive as an Association Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a degree in hospitality or a related field. Familiarity with event management software, budgeting tools, and registration platforms is typically required, and certifications like the Certified Meeting Professional (CMP) are highly valued. Excellent communication, problem-solving abilities, and adaptability help you manage stakeholders and handle unexpected challenges. These skills ensure seamless event execution, member satisfaction, and the successful achievement of organizational goals.

What are some common challenges faced by association event planners, and how can they be managed effectively?

Association event planners often encounter challenges such as coordinating with multiple stakeholders, managing tight budgets, and ensuring member engagement. To navigate these issues, planners typically use detailed project management tools, maintain clear communication with vendors and association leadership, and develop contingency plans for unexpected changes. Building strong relationships within the team and with partners is essential for smooth execution, and regularly seeking feedback from participants helps in continuously improving future events.

What is the difference between Association Event Planning vs Conference Coordinator?

AspectAssociation Event PlanningConference Coordinator
CredentialsEvent planning certifications, industry knowledgeEvent planning certifications, logistics experience
Work EnvironmentNonprofit associations, member-focused eventsCorporate, academic, or industry conferences
Employer & IndustryAssociations, nonprofits, professional groupsCorporations, educational institutions, event agencies
Search & Comparison IntentUnderstanding association-specific event rolesPlanning large-scale conferences and events

Association Event Planning involves organizing events for member organizations, focusing on member engagement and nonprofit goals. Conference Coordinators typically manage large-scale conferences, handling logistics and vendor coordination. While both roles require event planning skills and certifications, association event planners focus on member-centric events within nonprofit settings, whereas conference coordinators work across various industries managing complex event logistics.

How to get a job in association event planning with no experience?

Entry-level association event planning roles often require strong organizational and communication skills; gaining experience through volunteering, internships, or assisting with events can be valuable. Building knowledge of event management tools and obtaining certifications like Certified Meeting Professional (CMP) can also improve prospects. Networking within industry associations and demonstrating a proactive attitude are important for breaking into the field.

Is there a demand for association event planners?

There is steady demand for association event planners as organizations increasingly rely on professional event management for conferences, meetings, and member engagement. Skills in logistics, vendor coordination, and familiarity with event planning software are highly valued in this field.

What are popular job titles related to Association Event Planning jobs in Virginia?

For Association Event Planning jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Association Event Planning jobs in Virginia look for?

The top searched job categories for Association Event Planning jobs in Virginia are:

Association Event Planning jobs near you
Infographic showing various Association Event Planning job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $74,622 per year, or $35.9 per hour.

Event Planning Coordinator

American Heart Association

Arlington, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

American Heart Association rating

8.7

Company rating: 8.7 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

38th of 773 rated non-profit organizations

Job description

Overview
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association has an excellent opportunity for an Event Planning Coordinator. This position is office-based in our Arlington, VA office. Position supports campaign events in the Greater Washington Region. This position will require periodic travel for events and meetings.
This position is responsible for supporting development team members in their fundraising efforts. Duties include managing data across various event management systems related to leadership, donations, and event logistics; coordinating event planning with vendors and volunteers; processing payments through the financial system; and collaborating with colleagues and departments on a range of other key tasks that support our mission.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
Responsibilities
Event Logistics
Whether planning a donor reception, a Heart Walk, or a Gala experience, the Event Planning Coordinator is responsible for helping to plan and implement a variety of events that will appeal to both current and potential donors.
  • Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
  • Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines. Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
  • Implement Association risk reduction procedures to ensure the safety and success of each event
  • Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
  • Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly.
  • Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support.
  • Prepare ADA-compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines.
  • Possible involvement in virtual event production, including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences.

Event Data Management
The Event Planning Coordinator is responsible for meticulously managing all event-related data, including financial, fundraising metrics, and donation details for assigned campaigns. This role involves handling pivotal guest information, auction item data, and associated revenue/donations.
  • Manage Event Data: Collect, organize, enter, and maintain comprehensive event data, including guest names, contact information, table assignments, sponsorship/donor benefits, and other key notes relevant to the event.
  • Auction Item Data: Oversee the collection, management, and entry of auction item data, guaranteeing precise and prompt documentation in accordance with compliance standards.
  • Donation & Revenue Tracking, Data Quality and Analysis: Manage and monitor donation information, ensuring accurate and timely recording. Correct irregularities as needed.
  • Generate reports from various systems as needed.

Financial Responsibilities
Help the American Heart Association maintain the trust of our volunteers, donors, and the general public by ensuring adherence to accounting guidelines and processes related to donation and payment processing.
  • Review Financial Reporting: Collaborate with fundraising teams to review campaign revenue reports, accounts receivable, and accounts payable reports, ensuring accuracy and completeness.
  • Research customer discrepancies and past-due amounts with the assistance of the Staff Accountant and other team members.
  • Input requests for payments in the financial system for vendor contracts and invoices.
  • Monitor and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines.
  • Adhere to American Heart Association Funds Handling and PCI Procedures for checks, cash, and credit card transactions.

Support Services
The Event Planning Coordinator plays a crucial role in supporting a cohesive, efficient, and productive workplace.
  • Meeting regularly with directors and volunteers to maintain open lines of communication to ensure objectives are being achieved.
  • Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner.
  • Performing other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents.
  • Assisting in the coordination and execution of leadership and board meetings.
  • Preparing presentations, correspondence, and documentation in a timely manner, including meeting minutes.
  • Working independently and within a team on special nonrecurring and ongoing projects.

Qualifications
Want to help get your resume to the top? Take a look at the experience we require:
  • Must have earned a high school diploma or equivalent.
  • At least three years of experience in administrative work, project coordination, and/or event management systems with strong attention to detail.
  • Experience in event planning, organizing, consultation, and event management preferred. Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.).
  • Demonstrated ability to work on multiple tasks concurrently.
  • Must have intermediate skills in PowerPoint, Word, and Excel. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
  • Ability to objectively evaluate, make effective decisions, and develop alternative solutions.
  • Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes the ability and willingness to build and cultivate relationships within and outside the American Heart Association.
  • Ability to be diplomatic, self-motivated, resourceful, considerate, and tactful.
  • Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
  • Knowledge of and skill in report preparation, proofreading, and attention to detail.
  • Requires access to reliable transportation at all times on an immediate basis.
  • Ability to transport materials and other supplies to and from meetings and events. Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
  • Must pass a background check and must be at least 18 years old.

Preferred Qualifications, not mandatory to qualify:
  • Nonprofit experience.
  • Digital event production experience.
  • Design skills, preferably in Canva or similar.
  • Knowledge of email marketing basics.
  • Experience using Tableau reports.
  • Proficient in Microsoft SharePoint and Teams.
  • Experience with vendor negotiation and contract review.
  • Ability to do periodic local travel up to 20%; requires access to reliable transportation at all times on an immediate basis.

Compensation & Benefits
The expected pay range is $26.00 to $29.50/hour. Pay is commensurate with experience; geographic differentials may apply to the pay range. American Heart Association reserves the right to pay more or less than the posted range.
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
  • Compensation - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
  • Performance and Recognition - You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
  • Benefits - We offer a wide array of benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, telemedicine, and medical consultation.
  • Professional Development - You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  • Work-Life Harmonization - The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on the seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  • Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.
This position not a match with your skills? Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#LI-Onsite, #AHAIND2

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About American Heart Association

Sourced by ZipRecruiter

\#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Dallas, TX, US

Year founded

1924

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