Associate Project Manager Jobs in Calabasas, CA (NOW HIRING)

LA28 does not provide relocation assistance.

The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities.

LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what's next through sport, community and the power of our differences.

The 2028 Olympics and Paralympics will represent LA and leverage the strength of our community's creativity as we collectively work to design a Games that we all want to be a part of. We do this by focusing on people and by inviting everyone into the story of the LA28 Games.

The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors. 

• Optimism - Embody a positive, enthusiastic, and solution-oriented attitude in everything we do; challenge the status quo, inspire and support one another to achieve our best; have our eyes on the future and believe we can make a meaningful impact
• Integrity - We communicate openly and honestly, listen, and respectfully value multiple perspectives; we do what we say and are accountable for everything we do; we do the right thing, always. Even when it isn't easy
• Excellence - We hold ourselves to the highest standard and expectations; we live our values and truths and persevere through challenges; we are continuous learners and adapt and pivot with speed to meet changing needs
• Inclusion - We seek to represent, include, empower and level the playing field; our work reflects the communities we serve and the world in which we live; we leverage our platforms to bring awareness to issues relevant to who we are
• Co-Creation - We are authors of a shared story. Everyone contributes their unique voice to our shared mission; we share pride in our accomplishments and ownership of our shortcomings
• Boldness - We embrace creativity, courage and outside-the-box thinking; we are unafraid to take risks, explore unconventional solutions, and learn from the process; we are innovators, disruptors, and challengers of the status quo

LA28's Brand, Identity and Look of the Games team is setting the creative bar for all future Olympic and Paralympic organizing committees with a groundbreaking approach to branding that embraces motion, endlessly adaptable creative elements, and a variable emblem that showcases LA's diversity.

Reporting to the Director, Brand Design Operations & Planning, the Associate Project Manager, Guidelines & Governance will serve as a critical team member responsible for overseeing the development, organization, and distribution of brand governance materials. This position will be instrumental in building project timelines, supporting publication workflows, and coordinating across internal and external stakeholders to ensure timely delivery.

Their primary responsibilities will include driving workflows, building schedules, facilitating collaboration, consolidating feedback, and managing quality control. They will lead cross-functional meetings, intake meetings, and workshops where they will manage agendas, guide conversations, and establish next steps, action items, and timelines to be shared in meeting recap emails and project trackers.

This role requires the ability to balance multiple projects in varying stages of development simultaneously, ensuring dependencies and milestones are met across all deliverables.

Given the complexity of the brand, quality control is central to this position. This individual will support Quality Control (QC) efforts, tracking feedback carefully through each round of revisions to ensure all stakeholder requirements and notes have been addressed, using project management and proofing tools to do so.

• Create and manage publication calendar, workback schedules, project phases, and milestones delivery dates
• Balance management of multiple sets of guidelines simultaneously
• Oversee intake sessions, check-ins, and feedback cycles; distribute notes, next steps, and action items to ensure alignment across project teams
• Utilize project management systems to track statuses, document progress, and flag blockers and risks
• QC files for accuracy prior to routing for reviews and approval
• Drive review cycles by routing guideline documents and drafts to internal stakeholders and IOC partners, ensuring review timelines are honored, interpreting and consolidating notes, and facilitating in-person feedback sessions when further discussion is needed
• Coordinate updates and addendums to guidelines as new assets become available for publication
• Own file management ensuring outdated versions are properly archived

• Minimum 3+ years of hands-on experience in creative project or traffic management, either within an in-house creative team or agency setting; brand governance focus is a plus
• Knowledgeable in developing brand governance frameworks, guidelines, and style guides
• Familiar with project management methodologies and tools such as Smartsheet or similar platforms
• Skilled in stakeholder management across cross-functional and external partners - setting timelines, identifying dependencies, and driving work forward to meet deadlines
• Proven ability to organize and manage multiple multi-phase projects simultaneously, balancing varying levels of complexity and priority
• Experience in or passion for branding in global sporting events is highly desirable

Physical Requirements and Working Conditions

• Ability to work on-site in an open office environment, based in Los Angeles, CA
• The majority of work will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment
• Hours of work may vary, including evenings, weekends, and holidays, especially during peak event periods

• Bachelor's degree or equivalent work experience

• Ability to foster trusting relationships with teammates, cross-functional partners, and external stakeholders
• Comfortable navigating ambiguity and adapting priorities as project needs evolve
• Self-directed and proactive in surfacing blockers, communicating progress, and keeping stakeholders aligned
• Excellent verbal and written communication across all levels of organizational leadership and external audiences
• Naturally organized with a systematic approach to structuring workflows and managing project documentation
• Strong design literacy, able to understand and interpret brand guidelines when performing QC and governance reviews
• Keen attention to detail, capable of reviewing and proofreading design files for accuracy and consistency and flagging necessary revisions
• Passion for design, culture and the power of storytelling at a global scale
• This isn't just another gig - it's a once-in-a-lifetime opportunity to shape the look, feel, and experience of LA28. If you're ready to deliver projects that will live on in Olympic and Paralympic history for generations to come, let's build together

• Resume

The annual base salary range for this position is $69,000.00 - $75,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28's operational business needs and applicable law.

LA28 does not provide relocation assistance.

LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We will consider all qualified candidates with criminal histories in a manner consistent with local law. We assess applications based on relevant skills, education, and experience a candidate can add to our team.