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Associate Project Coordinator Jobs in Maine (NOW HIRING)

Sargent Electric

Project Coordinator

Lewiston, ME · On-site

WHAT YOU'LL DO: Project coordination: * Set up proposal files and folder structure for each ... Associate's degree or equivalent combination of education and relevant experience WHY JOIN SARGENT ...

Sargent Electric

Project Coordinator

Lewiston, ME · On-site

WHAT YOU'LL DO: Project coordination: * Set up proposal files and folder structure for each ... Associate's degree or equivalent combination of education and relevant experience WHY JOIN SARGENT ...

WSP

Senior Administrative Project Coordinator

Portland, ME · On-site

$57K - $71K/yr

... Project Coordinator for our Portland, Maine office. Be involved in projects with our WSP USA Earth ... High School diploma (or equivalent), Associate's or Bachelor's degree preferred * Excellent ...

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All JobsAssociate Project JobsAssociate Project Coordinator JobsAssociate Project Coordinator Jobs in Maine

Associate Project Coordinator information

See Maine salary details

$13

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How much do associate project coordinator jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for associate project coordinator in Maine is $29.35, according to ZipRecruiter salary data. Most workers in this role earn between $19.57 and $34.42 per hour, depending on experience, location, and employer.

What does an associate project coordinator do?

An Associate Project Coordinator assists project managers in planning, organizing, and overseeing projects from inception to completion. Their tasks typically include scheduling meetings, tracking project progress, maintaining documentation, and coordinating communication among team members. They ensure that projects stay on schedule and within budget by handling administrative tasks and supporting the project team. This role is often an entry-level position that provides valuable experience in project management practices.

How does an associate project coordinator typically interact with other team members and stakeholders during a project?

As an Associate Project Coordinator, you'll frequently collaborate with various team members including project managers, subject matter experts, and support staff to ensure tasks stay on track. You'll assist in scheduling meetings, tracking progress, and communicating updates to stakeholders, which requires strong organizational and interpersonal skills. Effective communication and proactive follow-up are crucial, as you'll often serve as a bridge between different departments and external partners to resolve issues and maintain project momentum.

What are the key skills and qualifications needed to thrive as an associate project coordinator, and why are they important?

To thrive as an Associate Project Coordinator, you need strong organizational skills, attention to detail, and a bachelor’s degree in business, project management, or a related field. Proficiency with project management software such as Microsoft Project, Asana, or Trello, as well as familiarity with office productivity tools, is often required. Excellent communication, time management, and teamwork abilities help you effectively support project leaders and collaborate with stakeholders. These skills and qualities are essential for ensuring projects stay on schedule, resources are managed efficiently, and team objectives are met.

What is the difference between Associate Project Coordinator vs Project Coordinator?

AspectAssociate Project CoordinatorProject Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require an associate's degreeBachelor's degree often preferred, especially in business or related fields
Work EnvironmentEntry-level, supporting project teams in various industriesMore independent, managing specific project tasks and timelines
Employer UsageCommon in corporate, construction, and IT sectors as an entry pointWidely used across industries for project management support roles

The Associate Project Coordinator typically serves as an entry-level support role assisting project teams, often requiring less experience and education. The Project Coordinator usually has more responsibility for managing specific project tasks and timelines, often with a bachelor's degree. Both roles are essential in project management but differ in scope and experience level.

What are the most commonly searched types of Project Coordinator jobs in Maine?

The most popular types of Project Coordinator jobs in Maine are:

What are popular job titles related to Associate Project Coordinator jobs in Maine?

For Associate Project Coordinator jobs in Maine, the most frequently searched job titles are:

What job categories do people searching Associate Project Coordinator jobs in Maine look for?

The top searched job categories for Associate Project Coordinator jobs in Maine are:

What cities in Maine are hiring for Associate Project Coordinator jobs?

Cities in Maine with the most Associate Project Coordinator job openings:

Associate Project Coordinator jobs near you

Project Coordinator

Sargent Electric

Lewiston, ME • On-site

Full-time

Re-posted 28 days ago

Job description

Sargent Electric is a leading specialty contractor focused on electrical, instrumentation, wireless, utility, and low voltage systems. Founded in Pittsburgh in 1907, we operate from 8 locations across the Midwest, Mid-Atlantic and Northeast, delivering projects nationwide for our strategic customers.
We support the breadth of client needs - from routine 24/7 service and emergency restoration to their largest and most complex projects. Our proven safety record, technical depth, and longstanding client relationships have made us a partner of choice for Fortune 500 companies, leading general contractors, and EPC contractors.
We are looking to hire a Project Coordinator based in our Lewiston, ME office.
WHAT YOU'LL DO:
Project coordination:
  • Set up proposal files and folder structure for each opportunity.
  • Maintain a proposal schedule with milestones, due dates, and owner assignments.
  • Track RFP requirements and create a compliance checklist.
  • Coordinate document distribution and version control (drawings, addenda, clarifications).
  • Gather input from estimating, operations, project managers, safety, and vendors.
  • Compile proposal narratives, resumes, project sheets, safety information, and forms.
  • Format proposals to match the client's instructions (tabs, naming, PDF settings).
  • Prepare bid forms, attachments, and required certifications for signature.
  • Verify all required items are included before submission.
  • Submit proposals through client portals, email, or hard copy, as required.
  • Log submissions, confirmations, and post-submission communications.
  • Support addenda responses and proposal revisions when scope changes.
Billing administration:
  • Set up billing files and track contract billing requirements by project.
  • Maintain a billing calendar (cutoff dates, invoicing frequency, retainage rules).
  • Collect backup for invoices (daily reports, time, equipment, tickets, receipts).
  • Prepare and submit invoices: progress, T&M, unit price, or milestone, as required.
  • Track lien waivers, insurance certificates, and other invoice prerequisites.
  • Monitor retainage, change orders, and approved billable items.
  • Coordinate with project managers on percent complete and billing quantities.
  • Follow up on invoice status, client questions, and payment timing.
  • Maintain AR notes and support collections with professional follow-up.
  • Assist with closeout billing, final waivers, and final invoice packages.
Administrative and coordination duties:
  • Maintain vendor quote logs and support quote collection workflows.
  • Create and update standard templates for proposals, cover letters, and forms.
  • Keep an audit trail of decisions, clarifications, and submitted versions.
  • Support internal reviews by assembling draft packages and tracking comments.
  • Coordinate signature routing and document execution as needed.
  • Protect confidential pricing and sensitive project information.
  • Identify process gaps and suggest improvements to reduce rework.

REQUIRED EXPERIENCE:
  • 3+ years of experience in construction administration, proposal coordination, estimating support, billing, or invoicing
  • Proven ability to manage multiple deadlines and deliver accurate work under time pressure
  • Experience preparing and submitting construction invoices (T&M, progress billing, unit price, or milestone)
  • Ability to read and follow RFP instructions, bid forms, and client submission requirements
  • Strong document control skills, including version tracking and compliance checklists
  • Proficiency with Microsoft Office, especially Word, Excel, and Outlook
  • Working knowledge of Adobe Acrobat for compiling, formatting, and reviewing PDFs
  • Clear, professional written and verbal communication skills
  • High attention to detail with strong proofreading and quality-check habits
  • Ability to work effectively with estimating, operations, project management, field teams, and accounting
  • Ability to handle confidential pricing and sensitive project information appropriately

PREFERRED EXPERIENCE:
  • Experience supporting utility, substation, transmission, distribution construction projects
  • Familiarity with SharePoint and Teams (or similar document management and collaboration tools)
  • Experience with client bid portals and electronic submission platforms
  • Understanding of change orders, retainage, lien waivers, and closeout billing requirements
  • Experience compiling proposal narratives, safety documentation, resumes, and project sheets
  • Experience maintaining billing calendars, AR notes, and invoice status tracking
  • Familiarity with estimating or project controls software (for example, Bid2Win or similar tools)
  • AIA billing or similar standardized billing form experience (when applicable)
  • Associate's degree or equivalent combination of education and relevant experience

WHY JOIN SARGENT ELECTRIC?
  • Competitive compensation based on experience
  • Established, growing company with a strong industry reputation
  • Collaborative, team-driven environment
  • Opportunity to directly impact project success and cost efficiency

EQUAL OPPORTUNITY EMPLOYER
Sargent Electric Company is committed to providing equal employment opportunities to all qualified individuals in accordance with applicable federal, state, and local laws.

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