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Associate Project Administrator Jobs in Oklahoma

Webforge

Associate Design Engineer

Tulsa, OK

The Associate Engineer is responsible for the structural analysis and design of standard products ... Assists internal personnel (i.e., drafters, project administrators, etc.) in the review and ...

Manifest Solutions

Project Scheduler

Tulsa, OK

Work with Administrator to assign security, profiles and roles for new users. * Diagnose and ... With a qualified Associate's degree, 5 years' qualified experience. * With a qualified Bachelor ...

Manifest Solutions

Project Scheduler

Tulsa, OK · On-site

Work with Administrator to assign security, profiles and roles for new users. * Diagnose and ... With a qualified Associate's degree, 5 years' qualified experience. * With a qualified Bachelor ...

Manifest Solutions

Project Scheduler

Lawton, OK

Work with Administrator to assign security, profiles and roles for new users. * Diagnose and ... With a qualified Associate's degree, 5 years' qualified experience. * With a qualified Bachelor ...

Manifest Solutions

Project Scheduler

Lawton, OK · On-site

Work with Administrator to assign security, profiles and roles for new users. * Diagnose and ... With a qualified Associate's degree, 5 years' qualified experience. * With a qualified Bachelor ...

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All JobsAssociate Project Administrator JobsAssociate Project Administrator Jobs in Oklahoma

Associate Project Administrator information

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What are some common challenges an Associate Project Administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What does an Associate Project Administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

What are the key skills and qualifications needed to thrive as an Associate Project Administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.
What are the most commonly searched types of Project Administrator jobs in Oklahoma? The most popular types of Project Administrator jobs in Oklahoma are:
What cities in Oklahoma are hiring for Associate Project Administrator jobs? Cities in Oklahoma with the most Associate Project Administrator job openings:
Associate Project Administrator jobs near you

CMT Project Coordinator

AIMRIGHT Testing & Engineering

Tulsa, OK • On-site

$25 - $30/hr

Full-time

Medical, Dental, Vision, PTO

Posted 18 days ago

Job description

Project Coordinator

Location: Tulsa / project-site based
Job Type: Full-Time
Pay: $25.00–$35.00 per hour
Expected Hours: 40–60 per week

AIMRIGHT Testing and Engineering is seeking a Project Coordinator to join our Tulsa / project operations team. This full-time role involves owning project documentation, coordinating billing/report flow, and managing client/project admin requests for site leadership and operations leadership throughout active project sites and office-connected operations.

We are hiring for an entry-to-mid-level position. Administrative, project coordination, construction support, or operations support experience is required—construction materials testing experience is helpful but not required.

Competitive Pay: $25.00–$35.00 per hour, with overtime as needed.
Career Growth & Professional Development
Full benefits package and paid training

Company Vehicle

Why This Role Exists:

AIMRIGHT’s project teams move fast. On active jobs, field execution can break down when documentation is outdated, billing isn’t submitted, reports lag behind, or client requests come in from multiple directions. This role exists to bring order, responsiveness, and consistency to that environment.

The Project Coordinator helps keep the operation organized by maintaining current project documentation, making sure testing and billing activity is captured, supporting report flow, and helping manage client-facing administrative requests.

This isn’t just admin support. This is project execution infrastructure.

What You’ll Do:
  • Maintain project folders and documentation so current drawings, plan sheets, RFIs, and submittals are organized and up to date across internal systems and client portals.
  • Coordinate billing and reporting flow by helping ensure testing performed, e-tickets, reports, and billing inputs are captured and turned in on time.
  • Review reports for consistency and completeness before submission.
  • Manage incoming client and project requests and help track submissions, follow-ups, and duplicate asks.
  • Monitor project admin metrics such as labor multiplier anomalies and raise flags to site leads when something appears off.
  • Support site leadership by handling detail-heavy coordination work so field leaders can stay focused on execution.
What We’re Looking For:
  • High school diploma required; associate’s or bachelor’s degree preferred
  • Valid Driver’s License with an acceptable DMV record
  • Strong computer skills, including Excel and ability to learn new software quickly
  • Highly organized, detail-oriented, and able to manage multiple moving parts
  • Able to communicate clearly with internal teams and clients
  • Able to work in a fast-paced construction-support environment
  • Willingness to work occasional overtime as needed
Preferred Qualifications:
  • Experience in construction administration, project coordination, dispatch, operations support, or materials testing support
  • Familiarity with construction drawings, submittals, RFIs, and document control
  • Experience working in client portals / document management systems
  • Construction experience or exposure is a strong plus
What We Offer:

Competitive Pay: $25.00–$35.00 per hour, plus overtime opportunities.

Benefits Package:

  • Medical, dental, and vision insurance
  • Paid time off
  • Professional development assistance
  • Paid training & career advancement opportunities
  • Stable, growing company with a family-oriented culture
  • Company vehicle may be provided based on role needs
Work Schedule:
  • Monday – Friday (overtime as needed)
  • Expected hours: 40–60 per week
What We Do:

Founded in 2008, AIMRIGHT Testing & Engineering, LLC is a privately held testing and engineering firm serving the Midwest, including Oklahoma, Kansas, Arkansas, and Texas. With 55+ employees, including registered civil/geotechnical engineers, construction inspectors, and support staff, AIMRIGHT provides site development and construction services for public and private clients.

We C.A.R.E. about our clients and are relational with a purpose. Being Conscientious in everything we do results in achieving project goals. Producing Accurate reports allows clients to make the best decisions. Providing Responsive answers lets them stay on schedule. Our team stays Engaged from start to finish when answering questions, addressing problems, and delivering solutions.

Apply today and join a company that C.A.R.E.s about its people and clients.