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Associate Program Administrator Jobs in New Jersey

IEEE

NJ · On-site

$18 - $23.25/hr

... Program Administrator - 260212 Job Summary Provide assistance and support to the IEEE Signal ... Ensure associate editors have sufficient information to select peer reviewers for manuscripts.

MJH Life Sciences

Payroll Administrator

Cranbury, NJ · On-site

$25 - $33.75/hr

Our associates come from all backgrounds, sharing one key quality: determination to succeed. We ... Provide administrative support for benefits programs, including health, dental, vision, flexible ...

MSS MJH Shared Services

Payroll Administrator

Cranbury, NJ · On-site

$25 - $33.75/hr

Our associates come from all backgrounds, sharing one key quality: determination to succeed. We ... Provide administrative support for benefits programs, including health, dental, vision, flexible ...

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All JobsAssociate Program Administrator JobsAssociate Program Administrator Jobs in New Jersey

Associate Program Administrator information

See New Jersey salary details

$25.4K

$53.2K

$91.9K

How much do associate program administrator jobs pay per year?

As of Sep 12, 2026, the average yearly pay for associate program administrator in New Jersey is $53,158.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,600.00 and $60,400.00 per year, depending on experience, location, and employer.

What is an associate program administrator?

Associate Program Administrators are entry- to mid-level professionals who help manage and coordinate various programs within an organization. Their responsibilities typically include supporting program planning, tracking budgets, communicating with stakeholders, and assisting with reporting and compliance tasks. They often work under the supervision of a Program Manager or Director, gaining valuable experience in program administration. This role is common in government agencies, educational institutions, and nonprofit organizations.

How does an associate program administrator typically collaborate with other departments within an organization?

Associate Program Administrators often serve as a key point of contact between their program and various departments such as finance, human resources, and operations. They coordinate schedules, manage communications, and ensure that program activities align with organizational goals. This role frequently involves attending interdepartmental meetings, preparing reports, and facilitating information flow to support seamless program execution. Strong collaboration and communication skills are essential, as much of the work centers on building relationships and resolving cross-functional challenges.

What are the key skills and qualifications needed to thrive as an associate program administrator, and why are they important?

To thrive as an Associate Program Administrator, you typically need strong organizational skills, attention to detail, and a relevant bachelor's degree, often in public administration, business, or a related field. Familiarity with project management software, scheduling tools, and data reporting systems is commonly required. Excellent communication, problem-solving abilities, and teamwork are critical soft skills that set candidates apart. These competencies are vital for efficiently coordinating programs, supporting teams, and ensuring successful project delivery.

What is the difference between Associate Program Administrator vs Program Coordinator?

AspectAssociate Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree, some roles may prefer certifications in project managementUsually requires a bachelor's degree, with some roles valuing certifications in event planning or administration
Work EnvironmentOffice setting, supporting program management tasksOffice environment, often involved in coordinating activities and communications
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, corporate, government, educational sectors
Search & Comparison IntentOften compared for entry to mid-level administrative roles in programsCompared for roles focused on organizing and executing program activities

The Associate Program Administrator and Program Coordinator roles share similarities in credentials and work environment, often found in similar industries. The main difference lies in scope: Associate Program Administrators typically handle more administrative and support tasks related to program management, while Program Coordinators focus more on organizing activities and ensuring smooth execution of programs.

What are the most commonly searched types of Program Administrator jobs in New Jersey?

The most popular types of Program Administrator jobs in New Jersey are:

Associate Program Administrator jobs near you

Associate Program Administrator of Community Based Doulas

Trenton, NJ • On-site

The Children's Home Society Of New Jersey
Individual, Family and Community Social Assistance • 51 - 200 employees
Learn more about The Children's Home Society Of New Jerseyexternal

$60K - $65K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 2 days ago

New

Job description

Position Summary

The Associate Program Administrator supports the Program Administrator in overseeing the coordination, implementation, training, and evaluation of community-based doula services supporting individuals during prenatal, birth, and postnatal periods. This role ensures program effectiveness, compliance, and culturally responsive care delivery while supporting doulas and strengthening community partnerships to improve maternal and infant health outcomes.

Salary: $60,000 - $65,000 per year

CHSofNJ Benefits: Medical, Dental, FSA, Life/LTD, PTO, 403(b)

Education & Experience

  • Maternal-child health experience
  • 3 to 5 years of experience as a certified doula, midwife, labor and delivery nurse or other related experience supporting pregnant and post-partum women
  • 3 to 5 years of experience providing education, case management, home visiting and/or supportive services for women and families
  • Familiarity with hospital settings, either through work or volunteer service
  • Excellent verbal and written communications skills required 
  • Strong organizational skills and ability to use a database for record keeping, supervision and reporting
  • Experience with program planning and management
  • Computer skills are required and knowledge of Microsoft Office Suite
  • Experience working with a diverse workforce and diverse clientele
  • Ability to provide direct service to returning clients as time permits. 

Key Responsibilities

Program Coordination & Operations

  • Manage day-to-day operations of labor and birth and prenatal and postnatal doula services
  • Maintain program policies, procedures, and service standards
  • Provides ongoing support and supervision to an assigned portion of the full-time doula team and contracted doulas statewide, as designated by the Program Administrator. 
  • Review and approve all end of the month HR and Finance paperwork (PARs, Travel, Time Cards, Invoices, POs, Check Requests, etc.) for each doula on staff.
  • Receives referrals for doula services; maintains a list of all referrals and matches pregnant women with doulas based on client's needs and doula's skill set.
  • Consults with doulas on non-medical questions related to their clients
  • Monitor program capacity, caseloads, and service delivery timelines
  • Provides phone support. Available on call (24/7) by cell phone for non-medical questions related to pregnancy, medical appointments, and births. Processes the birth experience. 
  • Meets with doulas weekly to review caseloads, upcoming births, concerns about the prenatal caseload, and discuss all births and postpartum visits. 
  • Maintains a calendar of visits and births as well as a master spreadsheet with all required demographic data and birth outcomes. 

Staff & Doula Support

  • Serve as a backup doula, as assigned, providing compassionate labor, birth, and postpartum support to clients when the primary doula is unavailable, while ensuring continuity of care and maintaining a calm, supportive environment. 
  • Support with the recruitment, and onboarding of the community-based doulas
  • Daily check-in with doulas to ensure their safety and emotional support to the doulas
  • Coordinate training, continuing education, and supervision structures and clinical reviews
  • Support with the facilitation of team meetings and case reviews
  • Promote a trauma-informed and culturally responsive work environment

Data Management & Reporting

  • Maintain accurate, timely, and complete documentation
  • Collect, maintain, and analyze data, including birth outcomes 
  • Support with reports for funders, stakeholders, and organizational leadership 

Community Engagement & Partnerships

  • Develop and maintain strong relationships with healthcare providers, clinics, and community-based organizations
  • Increase program awareness through targeted outreach, education, and community engagement
  • Facilitate referrals and support coordination with partner agencies 

Compliance & Funding

  • Support program compliance with grant requirements and applicable local and state regulations.
  • Assist with grant reporting, renewal processes, and audit preparation.
  • Support budgeting and resource allocation efforts in collaboration with leadership

The Children’s Home Society is an Equal Opportunity/Affirmative Action Employer M/F/D/V. We celebrate diversity and are committed to creating an inclusive environment for all employees.