Associate Personnel Analyst Jobs (NOW HIRING)

Payroll Title:
ACAD HR ANL 2 Department:
MUSIC Hiring Pay Scale
$31.51 - $38.12/ hour Worksite:
Campus Appointment Type:
Career Appointment Percent:
75% Union:
Uncovered Total Openings:
1 Work Schedule:
Days, 6 to 8, variable, Monday-Friday (Hybrid Schedule)
#139584 Human Resources & Academic Personnel Analyst
Extended Deadline: Tue 6/9/2026
Apply Now
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
Please note that this position is a 75% Career part-time appointment
UCSD Layoff from Career Appointment : Apply by 5/12/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Reassignment Applicants : Eligible Reassignment clients should contact their Disability Counselor for assistance.

• This position is open until filled.

DESCRIPTION
UC San Diego's Department of Music builds upon the University's vision to align our efforts to be a student-centered, research-focused, service-oriented public university as the country's foremost graduate program in contemporary and experimental music. Graduate degree programs focus in Composition, Computer Music, Integrative Studies, and Performance. The undergraduate program at UC San Diego offers a Bachelor of Arts in music, music humanities, and ICAM (Interdisciplinary Computing and the Arts). The curriculum emphasizes the development of musical listening and performance skills as applied to both contemporary and traditional music.
Independently manage all academic personnel activities for 28 salaried faculty, 37 temp faculty/lecturers, associate-ins, 90+ graduate student researchers, readers, TAs, and visiting scholars.
Independently responsible for management of departmental academic affairs, including appointments, subsequent reviews, and personnel actions, leaves, visas, salary administration, benefits, separations, grievances, layoffs, recruitments, etc. Serve as principal advisor to the Chair and Associate Chair on academic affairs issues.
Exercise leadership and discretionary authority and utilize a high degree of independence, ingenuity, and analytical skills to resolve complex, unusual, and non-routine problems or issues. Develop, interpret, implement, and revise departmental academic policies, procedures, guidelines, and present this information to faculty and other academic.
Responsible for academic salary provision control and projections. Design and execute all aspects of administrative components for academic recruitment, including position announcement through academic file preparation. Interpret and analyze visa regulations and UC policies in order to advise international faculty, managers, supervisors, and employees regarding appropriate non-immigrant and immigrant visa statuses.
Represent Department on campus committees related to all aspects of Academic Personnel. Support the CAO, Department Chair, and Supervisors on special projects as necessary.
Serve as the main contact for new and continuing affiliates interested in the program. Respond to inquiries and disseminate written and electronic information and forms. Advise, interpret, and analyze applicable policies and procedures and provide a recommendation to assist managers, and leadership to make an informed decision given the available options. Conduct orientation for new scholars, non-faculty, faculty appointments, and affiliate population.
Please note that this position is a 75% Career part-time appointment

• Must be available for occasional overtime.
• Hybrid work schedule.

QUALIFICATIONS

• Experience with academic personnel processes related to recruitment, appointment, and salary review.
• Comprehensive knowledge, demonstrated working experience, and ability to interpret and apply University policies, procedures, and other regulations relating to all aspects of academic appointments, including affirmative action, recruitment, employee relations, submission of appointment, merit, promotion, reappointment, and termination files, payroll policies, employee benefits, job classifications, international/visa policies, etc.
• Experience in interpreting personnel and employee contracts and policies.
• Demonstrated knowledge and understanding of and ability to interpret and apply local, state, and federal employment laws, including FMLA/CFRA/PDL/ADA/FEHA. Knowledge of local, state, and federal safety standards and regulations, and governing agencies.
• Demonstrated knowledge of Payroll/Personnel System.
• Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.
• Knowledge and skill in applying basic accounting principles and in utilizing related analytical concepts.
• Knowledge of unit academic culture and educational goals of discipline(s) served.

SPECIAL CONDITIONS

• Background Check required.

Pay Transparency Act
Annual Full Pay Range: $65,800 - $115,000 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $31.51 - $55.08
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace