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Associate Occupancy Planner Jobs in Washington (NOW HIRING)

CenterWell

Occupational Therapist Assistant

Annapolis, MD · On-site

$45 - $62/hr

Provide therapy services planned, delegated and supervised by the qualified Occupational Therapist ... Associate benefits are designed to encourage personal wellness and smart healthcare decisions for ...

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Associate Occupancy Planner information

What is an associate occupancy planner?

Associate Occupancy Planners are entry- to mid-level professionals who assist organizations in managing and optimizing the use of workspace. They collaborate with facilities teams to analyze space utilization, develop seating plans, and support moves, adds, and changes within office environments. Their work helps ensure that office layouts meet business needs, comply with regulations, and support employee productivity. Typically, they use software tools to track occupancy data and prepare reports for management. This role often serves as a stepping stone to more advanced facilities planning or real estate positions.

What are some typical challenges an associate occupancy planner faces when coordinating space requirements across multiple departments?

Associate Occupancy Planners often need to balance competing space needs from different teams while ensuring compliance with organizational guidelines and building codes. A common challenge is effectively gathering input from multiple stakeholders, each with unique requirements and priorities, and translating those into actionable space plans within set timelines. Strong communication and organization skills are essential for navigating these dynamics and ensuring successful outcomes. Additionally, adapting quickly to changes, such as shifting headcounts or evolving business strategies, is a key part of the role.

What are the key skills and qualifications needed to thrive as an associate occupancy planner, and why are they important?

To thrive as an Associate Occupancy Planner, you need strong analytical skills, spatial planning knowledge, and a bachelor's degree in architecture, facilities management, or a related field. Familiarity with space management software (such as CAFM or AutoCAD) and proficiency in Microsoft Excel are typically required. Excellent communication, attention to detail, and organizational skills help in collaborating with stakeholders and managing multiple projects. These competencies ensure efficient space utilization, support business goals, and foster a productive work environment.

What is the difference between Associate Occupancy Planner vs Facility Coordinator?

AspectAssociate Occupancy PlannerFacility Coordinator
Required CredentialsDegree in real estate, urban planning, or related field; certifications like LEED or CPMHigh school diploma or associate degree; certifications in facilities management beneficial
Work EnvironmentOffice settings, site visits, data analysisOffice, maintenance areas, site inspections
Employer & Industry UsageReal estate firms, corporate real estate departmentsProperty management, corporate facilities, institutions

The Associate Occupancy Planner primarily focuses on space utilization, planning, and data analysis to optimize occupancy. In contrast, a Facility Coordinator handles day-to-day facility operations, maintenance, and coordination. While both roles work within the real estate and facilities industry, the Associate Occupancy Planner emphasizes planning and analysis, whereas the Facility Coordinator manages operational tasks.

What are the most commonly searched types of Occupancy Planner jobs in Washington?

The most popular types of Occupancy Planner jobs in Washington are:

Associate Occupancy Planner jobs near you

Health System Specialist - Facility Planner

SD Department of Veterans Affairs

Washington, DC • On-site

$102K/yr

Full-time

Posted 8 days ago

Job description

The incumbent serves as the Facility's Senior Space Planner at the Washington DC VA Medical Center, responsible for strategic space planning, space management, and activation planning for all HCS campuses, CBOCs, and leased sites. The incumbent operates as a key advisor to the Medical Center Director, Associate/Assistant Directors, Chief of Engineering, Chief of Staff, and other senior leaders on all matters involving space utilization, master planning, and construction related activation.Qualifications:To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/18/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
This occupational series has an Individual Occupational Requirement - for this series, the following Basic Requirement must be met in addition to the Specialized Experience.
Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.
OR
Specialized Experience (for positions above GS-5): Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
  • Missions, organizations, programs, and requirements of health care delivery systems;
  • Regulations and standards of various regulatory and credentialing groups; and
  • Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.
Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:
  • Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements;
  • Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and
  • Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.
In addition to the IOR you must meet the following specialized requirements: GS-12 Specialized Experience
  • You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Leading or co-leading integrated project teams (IPTs) for construction, renovation, lease, and realignment projects, coordinating activities among Engineering, Finance, clinical services, and external partners. Developing and maintaining master phasing diagrams and swing-space plans that sequence construction, moves, and activation milestones while minimizing disruption to patient care and operations. Overseeing activation planning, including move sequencing, FFE (Furniture, Fixtures and Equipment) IT, signage, and occupancy-by directing and coordinating with the Activation Coordinator and tracking project deliverables, risks, and schedules. Developing and maintaining the facility's long- and short-range space master plan using VA space criteria, workload projections, and demographic trends for all campuses, CBOCs, and leased sites. Managing and validating the space inventory (e.g., Capital Asset Inventory), ensuring accurate documentation of current and planned space assignments, functional adjacencies, and utilization. Preparing technically, sound capital and space justifications (e.g., Strategic Capital Investment Planning submissions, major/minor construction, leases, activation funding, equipment requests) using data from VSSC, DSS, VistA, and other analytic tools.

Preferred Experience:

  • Individual should have 3-5+ years of hands on experience in a healthcare facility space planning for large, complex hospitals, or medical centers (e.g., tertiary or academic settings). This includes developing long and short range space master plans, creating functional layouts using healthcare or VA space criteria, managing space inventories, and working with clinical, administrative, and support services on space solutions.
  • Experience with Strategic Capital Investment Planning, construction, and lease proposals, and linking capital plans to strategic goals.
  • Experience with swing space, move planning, activation business plans, and coordinating furniture, fixtures, and equipment/IT.
  • Experience with workload/access data, forecasting, and tolls like data warehouses, or similar systems.
  • Experience negotiating with senior leaders and delivering clear executive briefings and reports.
Physical Requirements: Work is primarily sedentary but includes periodic walking, standing, climbing stairs, and accessing construction and mechanical areas requiring the use of personal protective equipment.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education:A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.Employment Type: OTHER

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